GEM

Maharashtra Home Department Pune Security Equipment Tender 2026: All-in-One PC, Scanner & MFP with 3 Years Govt Experience, EMD ₹2 Lakh

Q: What is the EMD amount for this Pune procurement?

The bid requires an Earnest Money Deposit of **₹200,000**. Prepare online payment or DD/PO as allowed by the tender portal and attach the EMD receipt with the bid. This security ensures bid seriousness and eligibility for evaluation.

Q: When can the quantity be increased under the option clause?

The purchaser may increase quantity up to **25%** of bid quantity at contract placement and during currency at contracted rates. Delivery timing adjusts based on the last order date with a minimum extension of 30 days unless original period exceeds 30 days.

Q: What is the minimum govt experience required for bidders in this tender?

Bidders must demonstrate **3 years** of regular manufacture and supply of similar category products to Central/State Government or PSUs, with contract copies for each year. In bundle bids, the primary product must meet the criterion.

Q: What is the scope of products covered in the tender in Pune?

The scope includes an **All-in-One PC**, a **Scanner**, and a **Multifunction Printer (Print/Scan/Copy)** with document feeder capabilities, duplex scanning/printing, ADF tray capacity, and multiple paper trays, suitable for government office workflows.

Bid Publish Date

14-Feb-2026, 10:26 pm

Bid End Date

26-Feb-2026, 7:00 pm

EMD

₹2,00,000

Location

PUNE , MAHARASHTRA

Progress

Issue14-Feb-2026, 10:26 pm

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

125

Key Highlights

• Important brand/OEM requirements: Manufacturer Authorization required where distributors bid on hardware
• Technical certifications: Malicious Code Certificate; preloaded OS with government-grade certification
• Special clauses: 25% quantity variation rights; extended delivery period rules
• Critical eligibility: 3 years of govt/PSU supply experience; OEM/authorised supplier proof
• Warranty/AMC: On-site warranty terms to be specified in data sheet; ensure service support readiness
• Penalty/Performance: Delivery performance relative to order dates; LD terms to be defined in terms
• Delivery/installation: Delivery schedule linked to last delivery order date; extended timelines possible
• Submission requirements: Data Sheet, OEM authorization, security certificates, and EMD documentation

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The Maharashtra Home Department (Pune 410301) invites bids for a combined procurement of an All-in-One PC, Scanner, and Multifunction Printer (MFP). The estimated scope spans hardware capable of document handling, scanning, and printing functions suitable for government operations. The required EMD is ₹200,000, signaling a substantial procurement. The bid emphasizes compliance with data sheet accuracy, supplier capability to fulfill government orders, and a strong focus on anti-malware safeguards. The option clause allows quantity fluctuations up to 25% of contracted volume, with delivery timing tied to order dates and extended periods. This tender targets qualified suppliers with prior central/state govt experience and OEM authorization.

Technical Specifications & Requirements

Key technical contexts include: hardware capable of document feeding, duplex scanning/printing, and ADF-enabled workflow; standard OS preloaded with certification; RAM, storage, display size, and port configurations to be specified in the data sheet; scanning speeds and optical resolutions aligned to ISO/IEC benchmarks; paper handling with multiple trays and bypass tray; connectivity options and on-site warranty terms to be clarified; mandatory product data sheet submission; and security certifications like Malicious Code Certificate to prevent embedded threats. OEM authorization is required if not manufacturer directly.

Terms, Conditions & Eligibility

Mandatory terms include a 25% quantity option, non-liquidity proof, and three-year govt supply experience with copies of contracts; data sheet validation; Malicious Code Certificate; Manufacturer Authorization where applicable; and adherence to bid terms regarding delivery sequencing and payment alignment. The seller must upload the specified documents and demonstrate capability to meet central/state government procurement norms and security standards.

Key Specifications

Product category: All-in-One PC, Scanner, and Multifunction Printer (Q2)
EMD: ₹200,000
Delivery terms: as per option clause, extended delivery calculations apply
Experience requirement: 3 years in govt/PSU supply of similar category products
Data Sheet: mandatory upload with bid, to match specifications
Malicious Code Certificate: required certification
OEM authorization: required if bid by distributor/ reseller
On-site warranty: specific years to be confirmed in product data sheet

Terms & Conditions

EMD amount: ₹200,000; payment terms to be detailed in contract
Delivery term: quantity variation up to 25% and extended periods
Eligibility: 3 years govt/PSU supply experience; data sheet and certificates required

Important Clauses

Payment Terms

Payment terms to be defined in contract; ensure alignment with delivery and acceptance milestones

Delivery Schedule

Delivery timing linked to last delivery order date; extended duration rules apply for additional quantity

Penalties/Liquidated Damages

Penalties to be detailed; LD provisions may apply for delays or non-conformity

Bidder Eligibility

3 years of regular govt/PSU supply of equivalent products
Not under liquidation or bankruptcy; provide an undertaking
OEM authorization or direct manufacturer authorization where applicable

Documents 5

GeM-Bidding-8989061.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

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Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Input Devices	Type of Keyboard	Standard, Bilingual Or higher
Graphics	Graphics Type	Integrated
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Home, Windows 11 Professional
Memory	Type of RAM	DDR4, DDR5 Or higher
Memory	RAM Size (GB)	8
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	512
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Display	Panel Technology	In Plane Switching (IPS) Or higher
Ports	Number of Ports	1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic	Stand	Standard

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Scanner Type	Sheet Fed
Generic	Scanning Technology	Contact Image Sensor (CIS)
Generic	Maximum Scan Size	A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance	Maximum Optical Resolution (in Dpi)	600, 1200, 2400, 4800 Or higher
Performance	Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder	36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance	Duplex Colour Scan Speed for document (in ipm) for Document Feeder	71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling	Daily Duty Cycle (Number of Pages)	2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling	Duplex Scanning	Yes Or higher
Document Handling	Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets)	41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility	Connectivity	1 x USB
Compatibility	Operating System Compatibility	Windows, Linux, Mac OS
Compatibility	Scan File Formats	.PDF, .TIFF, .JPG, .JPEG, .HTML, .PNG, .TXT, .RTF, .BMP, .PPTX, .DOCX, .XLSX
Certification	On Site Warranty (in Years)	3 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Generic	Features	Secure Print, Fax
Generic	Operating System Compatibility	Windows 10 and Above, Linux, Mac OS, Windows Server
Printing	Print Paper Size	A4 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning	Maximum Scan Area (Platen/Flatbed Size)	A4 and Legal
Scanning	Scan To Functions	Folder, Email
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Feeder Capacity (Number of Sheets) (For Scanning and Copying)	41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING	Number of Main Paper Tray	1
PAPER HANDLING	Total Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING	Bypass Tray Facility	No, Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Historical Data

Required Documents

GST registration certificate

Permanent account number (PAN) card

Experience certificates showing 3 years of govt/PSU supply

Financial statements (last audited year)

EMD payment proof of ₹200,000

Product data sheet for offered hardware

Malicious Code Certificate

Manufacturer Authorization / OEM authorization (where applicable)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for All-in-One PC, Scanner & MFP tender in Pune?

Bidders must submit the data sheet, EMD ₹200,000, GST and PAN, 3 years govt/PSU supply proof, and OEM authorization where applicable. Include Malicious Code Certificate and ensure OS is factory preloaded with required certifications. Follow option clause terms for quantity variation up to 25%.

What documents are required for the Maharashtra security equipment bid 2026?

Required documents include GST certificate, PAN, last 3 years govt contracts, financial statements, EMD receipt, product data sheet, OEM authorization, and Malicious Code Certificate. Ensure data sheet matches offered hardware specifications exactly to avoid rejection.

What is the EMD amount for this Pune procurement?

The bid requires an Earnest Money Deposit of ₹200,000. Prepare online payment or DD/PO as allowed by the tender portal and attach the EMD receipt with the bid. This security ensures bid seriousness and eligibility for evaluation.

What are the mandatory technical certifications for the hardware bid?

Bidders must include a Malicious Code Certificate and ensure the OS is factory preloaded with required certifications. If applicable, provide OEM authorization and data sheet demonstrating ISO/IEC alignment and security compliance for government use.

When can the quantity be increased under the option clause?

The purchaser may increase quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery timing adjusts based on the last order date with a minimum extension of 30 days unless original period exceeds 30 days.

What is the minimum govt experience required for bidders in this tender?

Bidders must demonstrate 3 years of regular manufacture and supply of similar category products to Central/State Government or PSUs, with contract copies for each year. In bundle bids, the primary product must meet the criterion.

What is the scope of products covered in the tender in Pune?

The scope includes an All-in-One PC, a Scanner, and a Multifunction Printer (Print/Scan/Copy) with document feeder capabilities, duplex scanning/printing, ADF tray capacity, and multiple paper trays, suitable for government office workflows.

Are there any special installation or warranty requirements for this bid?

On-site warranty is required but exact years are to be confirmed in the data sheet. Vendors should ensure installation support and post-sales service alignment with Maharashtra government procurement norms and security standards.

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Documents 5

GeM-Bidding-8989061.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Maharashtra Home Department Pune Security Equipment Tender 2026: All-in-One PC, Scanner & MFP with 3 Years Govt Experience, EMD ₹2 Lakh

Key Highlights

Categories 3

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Documents 5

GeM-Bidding-8989061.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

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Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

🤖 AI-Powered Bidder Prediction

Required Documents

Frequently Asked Questions

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Unlock Tender Documents

Documents 5

GeM-Bidding-8989061.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8989061.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

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