Indian Army Vehicle Servicing & Spare Parts Tender India 2026 – Complete Vehicle Servicing, Nipple Greasing, Filters & BOQ Items

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a comprehensive vehicle servicing and related spare parts procurement. The scope includes a wide range of maintenance items such as nipple greasing, air/oil/fuel filters, engine oil, gear oil, leaf spring bush kits, solenoid switches, and associated components listed under the BOQ’s 29 items. The estimated value is not disclosed, and the location is not specified, indicating a national or multi-location deployment. A key differentiator is the inclusion of an extensive set of servicing activities spanning lubrication, filtration, alignment, lighting checks, and minor refurbishment to be performed on complete vehicles, with multiple itemized parts requiring compatibility with OEM specifications. The tender terms emphasize flexible quantity handling (up to 25% variation) and delivery timing linked to original/extended orders, shaping supplier capacity planning.

Technical Specifications & Requirements

• Product/service: Complete vehicle servicing and spare parts including nipple greasing, air filter, oil filter, fuel filter, engine oil, gear level kit, priming pump, foot mat, wheel hub/axle seals, tail light assembly, leaf springs, bush kits, and related components as per BOQ items.
• Standards/compatibility: No explicit standards listed; bidders must rely on OEM compatibility and standard vehicle servicing practices.
• Deliverables: 29 BOQ items with 3-4 critical maintenance categories (lubrication, filtration, engine/gear fluids, electrical & lighting).
• Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; bidders warned of document sufficiency risk.
• Pricing/terms: Option clause allows ±25% quantity variation at contracted rates; GST handling per actuals or applicable rates; delivery period tied to original/extended orders.
• Warranty/maintenance: Not specified; bidders should assume standard post-delivery support will be evaluated.

Terms, Conditions & Eligibility

• EMD/Security: Not disclosed in data; ensure bid documents include applicable security deposit per agency guidance.
• Documentation: Must submit PAN, GSTIN, cancelled cheque, EFT mandate; non-submission risks bid rejection.
• GST policy: GST to be determined by bidder; reimbursement limited to actuals or preferred rate (whichever lower).
• Delivery/quantity: Option clause allows 25% quantity change during and after award; delivery timing follows last/extended delivery order dates with minimum 30 days rule.
• Compliance: Upload of all required certificates/docs is mandatory; ATC/Corrigendum if any must be adhered to. Participation requires alignment with Vendor Code creation processes.