book scanner
Rubber Board
KOTTAYAM, KERALA
Posted:
27 February 2025
Closed:
10 March 2025
GEM
GEM
Directorate Of Purchase And Stores Book Scanner Tender Kalpakkam Tamil Nadu 2026 IS 550 compliant
Bid Publish Date
13-Jul-2026, 11:35 am
Bid End Date
27-Jul-2026, 12:00 pm
Progress
Issue13-Jul-2026, 11:35 am
AwardPending
Quantity
3
Bid Type
Single Packet Bid
Key Highlights
- • On-site installation and commissioning at IGCAR, Kalpakkam
- • 1 year OEM warranty with India-based service centers
- • Gigabit Ethernet TCP/IP network interface requirement
- • Glass plate flat-imaging mechanism with specified movement and shape
- • Mandatory OEM authorization and service documentation
- • GST handling with actual rates, quoted GST capped
- • Annexure XII land border sharing requirement per Rule 144(xi) of GFR
- • No BOQ items; turnkey book scanner procurement
Categories
2
Tender Overview
The Directorate Of Purchase And Stores, Department Of Atomic Energy, invites bids for a dedicated book scanner system including supply, installation, testing, and commissioning at IGCAR Kalpakkam, Tamil Nadu. The procurement covers a high-precision multi-camera book scanner with on-site OEM warranty and service support. Expected scope includes full equipment delivery, on-site setup, and post-installation training. Key differentiators are the specified glass plate geometry, optical resolution targets, Gigabit Ethernet interface, and a 1-year OEM warranty backed by India-based service centers. The absence of a BOQ suggests this is a turnkey equipment package with strict compliance to bid specifications and attributions to the supplier’s technical capability.
Technical Specifications & Requirements
- Product: Book Scanner Type with integrated cradle and page-turn mechanism
- Technology: High-resolution, multi-camera scanning with flat-glass plate for undistorted pages
- Image sensors: Required spec for image sensor chip and optical resolution; include number of cameras
- Mechanical: Glass plate movement, shape, and thickness tolerance; book open scan area and max thickness
- Performance: Scan speed, buffer memory, colour scan mode, optical zoom, and working mode
- Interfaces: Network Interface must be Gigabit Ethernet with TCP/IP; on-site OEM warranty period
- Compliance: Ensure ISI/ISO standards where applicable and OEM warranty certificates
- Delivery model: Supply, installation, testing, commissioning at IGCAR Kalpakkam; post-installation training
- Documentation: OEM authorization and service center details in India
Terms, Conditions & Eligibility
- Scope: Bid price must include all costs for supply, installation, testing, and commissioning
- GST: Bidder bears applicable GST; reimbursement as per actuals or quoted rate
- Documentation: Upload all required certificates; non-submission risks rejection
- Warranty: 1-year OEM warranty from final acceptance; on-site service and maintenance capability in India
- Compliance: No deviations from bid specifications; unconditional acceptance of terms
- Site: Installation and commissioning at IGCAR Kalpakkam; land border sharing annexures where required
Key Specifications
-
Product/service names: Book Scanner with cradle
-
Quantity/scale: Not specified; scope is turnkey delivery
-
Estimated value: Not provided
-
Category/type: Scanner equipment for archival book imaging
-
Standards/certifications: OEM warranty certificates; IS/ISO alignment noted
-
Delivery/location: IGCAR Kalpakkam, Tamil Nadu
-
Warranty: On-site OEM warranty (1 year) from final acceptance
-
Technical: Glass plate, number of cameras, optical resolution, scan speed, buffer memory, colour mode, network interface
Terms & Conditions
-
EMD: Not specified in data; ensure bid follows standard EMD requirements
-
Delivery: Supply, installation, testing, commissioning at IGCAR Kalpakkam
-
Warranty/penalties: 1 year OEM warranty; service center presence required
Important Clauses
Payment Terms
GST as per actuals or applicable rates; reimbursement limited to quoted GST percentage
Delivery Schedule
Scope includes on-site installation and commissioning at Kalpakkam with training; exact dates not specified
Penalties/Liquidated Damages
Not explicitly stated; rely on standard DPS terms and ATC guidance
Bidder Eligibility
-
Compliance with bid specifications and no deviations
-
India-based service capability for installation and maintenance
-
OEM authorization and warranty fulfillment
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
book scanner (Q2)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Chengalpattu
Delivery Pincodes
603102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Panneerselvam S | 603102,DPS/IGCAR, Central Stores Unit, Kalpakkam . | Chengalpattu | Tamil Nadu | 603102 | 3 | 60 | - |
Authority Records
DEPARTMENT OF ATOMIC ENERGYDIRECTORATE OF PURCHASE AND STORES
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9560656.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Book Scanner Type | Table top (without computer and display screen) |
| Specification | Technology | Digital Camera Scanning |
| Specification | Image sensor Chip | CMOS |
| Specification | Glass Plate to provide flat images | Not Available |
| Specification | If available, Shape of Glass Plate | NA |
| Specification | Movement of Glass Plate | NA |
| Specification | Number of Digital Cameras | 1, 2 Or higher |
| Specification | Scan Area (Book Size when open) | A3 |
| Specification | Maximum Book Thickness (mm) | 200 |
| Specification | Optical Resolution (dpi) | 600 Or higher |
| Specification | Scan Speed (Sec per Scan) | 1.0 Or higher |
| Specification | Buffer Memory (MB) | 1024.0 Or higher |
| Specification | Scan Mode (Colour format) | Colour / Black & White / Gray Scale |
| Specification | Optical Zoom | No |
| Specification | Book Holder / Cradle | Flat Bed |
| Specification | Book position during scanning | Face-up on Flat Bed cradle |
| Specification | Working mode (Page turning) | Manual |
| Specification | Network Interface (Gigabit Fast Ethernet with TCP/IP) | No |
| Specification | On Site OEM Warranty (Year) | 1 |
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Required Documents
1
GST registration certificate
2
PAN card
3
OEM authorization letter
4
Technical bid document showing compliance to bid specifications
5
Experience certificates and past project references
6
Financial statements and solvency certificates
7
Warranty certificates and service center details in India
8
Land border sharing compliance document (Annexure XII)
Frequently Asked Questions
How to bid for the book scanner tender in Kalpakkam Tamil Nadu 2026?
Bidders must submit GST registration, PAN, OEM authorization, and technical bid showing full compliance to the specifications. Include installation, testing, commissioning costs and 1-year OEM warranty; ensure service centers are in India. Upload Annexure XII land border sharing document and sign all pages.
What documents are required for the book scanner procurement bid IGCAR Kalpakkam?
Submit GST certificate, PAN card, OEM authorization, technical bid with compliance to specs, past performance certificates, financial statements, warranty documentation, and service center details. Ensure land border sharing form is completed as per Annexure XII and uploaded.
What are the key technical specifications for the book scanner in this tender?
Specifically require a flat-glass plate with movement, multiple digital cameras, optical resolution targets, scan area for open book, maximum thickness limit, buffer memory, colour scan mode, and Gigabit Ethernet TCP/IP interface. On-site OEM warranty for 1 year is mandatory.
What is the delivery and installation requirement for the Kalpakkam project?
Delivery includes supply, installation, testing, and commissioning at IGCAR Kalpakkam. Supplier must provide on-site training and ensure installation complies with bid terms; site verification will precede acceptance testing.
What are the GST and payment terms for this procurement?
GST will be charged by the bidder and reimbursed at actuals or the quoted GST rate, whichever is lower. Payment terms follow the standard DPS framework; ensure GST compliance and accurate tax invoices are included with bid submission.
What warranty and after-sales support are required for the book scanner?
A 1-year OEM warranty from final acceptance with on-site service availability across India is required. Provide OEM warranty certificates at delivery and include service center locations near consignee destinations in the bid.
How is compliance with Annexure XII land border sharing demonstrated?
Submit the signed and stamped Annexure XII form per Rule 144(xi) of GFR, confirming land border sharing compliance. Include the format in the ATC-compliant bid documents to avoid rejection.
What is expected in the technical compliance submission for this bid?
Bidders must demonstrate compliance with all bid specifications, including glass plate details, camera count, image sensor types, scan speed, and network interface. Any deviations will lead to rejection; use letterhead with stamp and sign to confirm absolute acceptance.
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Documents 4
GeM-Bidding-9560656.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS