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Indo-Tibetan Border Police Audio Equipment Tender South Delhi 2026: 426268.0 Estimated Value & 22 Items

Bid Publish Date

13-Jun-2026, 8:32 pm

Bid End Date

04-Jul-2026, 9:00 pm

Value

₹4,26,268

Location

SOUTH DELHI , DELHI
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Progress

Issue13-Jun-2026, 8:32 pm
AwardPending
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Quantity

30

Category

SHURE MIC BTA 58AX

Bid Type

Two Packet Bid

Categories 9

AMMONIA ALUM PURE LIQUID SOLID AND ELEMENTAL ANALYZERS MUSICAL INSTRUMENTS AND PARTS TOOL KIT AUDIO EQUIPMENT STRING INSTRUMENTS MUSICAL INSTRUMENT PARTS AND ACCESSORIES BOX MACHINE

Tender Overview

The Indo-Tibetan Border Police (ITBP) invites bids for a diverse set of audio and support equipment, including SENNHEISER and AKG microphones, brass/reed instruments, chorus gear, and travel flight boxes. The procurement is centered in South Delhi, Delhi with an estimated contract value of ₹4,26,268.00 and a total of 22 items in the BoQ. This package covers mic sets, musical accessories, fog/haze equipment, and multiple flight boxes for guitars, drums, keyboards, and amps, signaling a broad equipment refresh for field or studio use. A notable feature is the option clause allowing up to 25% quantity variation and extended delivery timelines, with post-award sample approval requirements and potential consortia bidding. The contract emphasizes supplier ability to scale delivery while maintaining conformity to buyer-specified samples and delivery conditions.

Technical Specifications & Requirements

  • Product categories include: high-fidelity mics (SENNHEISER, AKG), reed packs (SAXOPHONE 2.5 pack), percussion and woodwind accessories, fog/haze machine (1500W), and various Flight Boxes for lead, mic, toolkit, drums, keyboards, guitars, and other SPDS/HPD devices.
  • Estimated value: ₹4,26,268.00; EOI/EMD not disclosed in data; volume hints from 22 items.
  • Delivery scope: multiple flight boxes and equipment provisions; no explicit delivery timelines; option clause allows extended delivery time following original period with minimum 30 days.
  • Quality/standards: references to OEM brands (SENNHEISER, AKG) and product-specific itemization; no formal standard numbers listed in the data.
  • Inspection: post-receipt inspection at ITBP Board of Officers; pre-dispatch inspection not specified; advance sample approval required within 5 days of contract award, with modification lists provided within 5 days.
  • Acceptance: bulk supply to match approved sample; non-conforming samples may trigger fresh samples or contract termination.

Terms, Conditions & Eligibility

  • Delivery terms: option to increase quantity up to 25% at contracted rates; delivery period recalculated from last date of original delivery order, with minimum 30 days extension.
  • Consortium to bid: allowed with one leader; all members equally responsible for execution.
  • Inspection: post-receipt inspection by Board of Officers; advance sample approval required; delays in buyer approval extend delivery window without LD.
  • Documents: bidders must upload an undertaking confirming consortium details and compliance with terms.
  • Payment/penalties: details not fully specified; standard goods contract provisions implied; LD terms not enumerated in data.

Key Specifications

  • Musical microphone sets from SENNHEISER / AKG

  • SAXOPHONE reeds: 2.5 pack

  • Haze machine: 1500W

  • Flight boxes: multiple configurations for lead, mic, toolkit, keyboard, drum, guitar, and SPDS/HPD devices

  • Drumset session 1 gear and various instrument flight cases

  • Estimated contract value: ₹4,26,268.00

  • Advance sample submission deadline: within 5 days of award

  • Board of Officers impaneled for post-receipt inspection

Terms & Conditions

  • Up to 25% quantity variation with contracted rates

  • Advance sample approval required within 5 days of award

  • Post-receipt inspection by ITBP Board of Officers

Important Clauses

Payment Terms

Not fully specified; standard procurement terms apply post-inspection and acceptance; no LD schedule provided in data

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculations follow (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; implied per standard government procurement practices; potential LD for delays if specified

Bidder Eligibility

  • Experience in supplying audio/musical equipment and flight cases

  • Ability to form a consortium with equal execution responsibility

  • Compliance with advance sample approval and post-receipt inspection terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SHURE MIC BTA 58AX , SENNHEISER MIC E 945 , AKG MICROPHONE SET DRUMSET SESSION 1 , SENNHEISER MIC X SW1ME3A , SAXOPHONE REEDS 2.5 PACK , NAAL SPL DHOLAK SHEESHAM WOOD , CHATEAU CAS -50BL ALTO SAXOPHONE , LIQUID BOTTLE 1 LTR , HAZE MACHINE FOG MACHINE 1500W , MINI SHARPY WITH CONTROLLER , FLIGHT BOX FOR LEAD , FLIGHT BOX FOR MIC , FLIGHT BOX FOR TOOL KIT , FLIGHT BOX FOR MIXTURE YAMAHA MGP32X , FLIGHT BOX FOR BASS GUITAR ZOOM , FLIGHT BOX FOR ELECTRIC GUITAR ZOOM , FLIGHT BOX FOR SPD 20 ROLAND , FLIGHT BOX FOR SPDS ROLAND , FLIGHT BOX FOR HPD 20 HANDSONIC , FLIGHT BOX FOR ELECTRIC XPS 10 KEY BOARD ROLAND , FLIGHT BOX FOR ELECTRIC XPS 30 , FLIGHT BOX FOR ELECTRIC DRUMS

Authority Records

MINISTRY OF HOME AFFAIRS

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Documents 6

GeM-Bidding-9464963.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 22 Items Sign in for GEM prices

#1

SHURE MIC BTA 58AX

GENUINE ITEM

1 piece Delivery: 10 days
#2

SENNHEISER MIC E 945

GENUINE ITEM

1 piece Delivery: 10 days
#3

AKG MICROPHONE SET DRUMSET SESSION 1

GENUINE ITEM

1 piece Delivery: 10 days
#4

SENNHEISER MIC X SW1ME3A

GENUINE ITEM

1 piece Delivery: 10 days
#5

SAXOPHONE REEDS 2.5 PACK

GENUINE ITEM

4 piece Delivery: 10 days
#6

NAAL SPL DHOLAK SHEESHAM WOOD

GENUINE ITEM

1 piece Delivery: 10 days
#7

CHATEAU CAS -50BL ALTO SAXOPHONE

GENUINE ITEM

1 piece Delivery: 10 days
#8

LIQUID BOTTLE 1 LTR

GENUINE ITEM

4 piece Delivery: 10 days
#9

HAZE MACHINE FOG MACHINE 1500W

GENUINE ITEM

2 piece Delivery: 10 days
#10

MINI SHARPY WITH CONTROLLER

GENUINE ITEM

2 set Delivery: 10 days
#11

FLIGHT BOX FOR LEAD

GENUINE ITEM

1 piece Delivery: 10 days
#12

FLIGHT BOX FOR MIC

GENUINE ITEM

1 piece Delivery: 10 days
#13

FLIGHT BOX FOR TOOL KIT

GENUINE ITEM

1 piece Delivery: 10 days
#14

FLIGHT BOX FOR MIXTURE YAMAHA MGP32X

GENUINE ITEM

1 piece Delivery: 10 days
#15

FLIGHT BOX FOR BASS GUITAR ZOOM

GENUINE ITEM

1 piece Delivery: 10 days
#16

FLIGHT BOX FOR ELECTRIC GUITAR ZOOM

GENUINE ITEM

1 piece Delivery: 10 days
#17

FLIGHT BOX FOR SPD 20 ROLAND

GENUINE ITEM

1 piece Delivery: 10 days
#18

FLIGHT BOX FOR SPDS ROLAND

GENUINE ITEM

1 piece Delivery: 10 days
#19

FLIGHT BOX FOR HPD 20 HANDSONIC

GENUINE ITEM

1 piece Delivery: 10 days
#20

FLIGHT BOX FOR ELECTRIC XPS 10 KEY BOARD ROLAND

GENUINE ITEM

1 piece Delivery: 10 days
#21

FLIGHT BOX FOR ELECTRIC XPS 30

GENUINE ITEM

1 piece Delivery: 10 days
#22

FLIGHT BOX FOR ELECTRIC DRUMS

GENUINE ITEM

1 piece Delivery: 10 days

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar audio/musical equipment procurements

4

Financial statements or turnover evidence

5

EMD/Security deposit (amount not disclosed in data)

6

Technical bid documents and OEM authorizations

7

Consortium agreement (if applicable) and lead partner details

8

Advance sample submission and approval documentation

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for ITBP audio equipment tender in South Delhi 2026?

Bid submission requires GST, PAN, experience certificates, financials, EMD, technical bid, OEM authorizations, and any consortium agreement. Ensure advance sample within 5 days of award and readiness for post-receipt inspection by the ITBP Board of Officers. Follow delivery and acceptance terms precisely.

What documents are required for the ITBP procurement in Delhi?

Submit GST certificate, PAN, company financial statements, relevant experience certificates for audio gear, OEM authorizations, technical bid documents, and EMD or security deposit. Consortium agreement if bidding with partners is mandatory, with one leader clearly identified.

What are the technical requirements for microphone sets in this tender?

Bidders must supply microphones from major brands such as SENNHEISER or AKG. Ensure compatibility with flight box configurations and meet any model-specific specifications stated in the bid or approved sample, including post-approval manufacturing conformance.

When is the advance sample approval deadline for ITBP bid in Delhi?

Advance sample approval must be submitted within 5 days of contract award. ITBP will respond with acceptance or modification lists within the same approval window to ensure bulk supply aligns with approved specifications.

What delivery terms apply to quantity variation in this ITBP tender?

The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery time is calculated from the last date of the original delivery order, with minimum extension of 30 days and adjustments for extended periods.

What inspection regime applies to ITBP purchase of audio gear?

Post-receipt inspection is conducted by the Board of Officers impaneled for ITBP. Pre-dispatch inspection is not specified. Compliance with post-acceptance criteria is essential for bulk release.

What is the estimated value and scope of the ITBP South Delhi tender 2026?

Estimated value is ₹4,26,268.00, covering 22 items including microphones, reeds, haze machines, and multiple flight boxes for various instruments; ensure alignment with the approved 22-item BoQ scope and sample conformity.

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