Entry and Mid Level Laptop - Notebook
Police Department
IDUKKI, KERALA
Posted:
13 October 2025
Closed:
23 October 2025
GEM
GEM
Revenue Department Uttarakhand Laptop Tender Champawat 2026 - Entry/Mid-Level Notebook with Factory Pre-Loaded OS
Bid Publish Date
23-May-2026, 1:23 pm
Bid End Date
06-Jun-2026, 2:00 pm
EMD
₹55,000
Value
₹18,50,000
Location
Progress
Issue23-May-2026, 1:23 pm
AwardPending
Quantity
37
Bid Type
Two Packet Bid
Key Highlights
- • OEM turnover criteria with 3-year average turnover verification required
- • 25% quantity variation allowed during contract placement and currency of contract
- • Imported products require Indian-registered OEM or authorized seller for after-sales service
- • Functional service centres mandated in the state of each consignee location
- • EMD amount specified as ₹55,000 with potential payment modality unspecified
- • Delivery timeline adjustable within the calculated extension formula, minimum 30 days
Categories
1
Tender Overview
The Uttarakhand Revenue Department invites bids for entry and mid-level laptops destined for Champawat, Uttarakhand (PIN 262309). Estimated contract value: ₹1,850,000 with an EMD of ₹55,000. Required product category: portable notebooks with factory pre-loaded OS, and hardware basics including RAM, storage, and display specifications. The tender emphasizes scalable procurement using an optional quantity variation clause up to 25% of bid/contract quantity, and extended delivery timelines aligned to last delivery order dates. This procurement targets reliable OEMs or authorized resellers capable of nationwide service with regional support in Uttarakhand. A key differentiator is the combination of OEM turnover criteria and local service-center availability, ensuring post-sale support within the state. Unique aspects include compliance with delivery-window extensions and conditional quantity adjustments during contract execution.
Technical Specifications & Requirements
- Category: Laptop/Notebook (Processor-based) with factory pre-loaded OS
- Display: Diagonal size in cm (exact value not provided)
- Memory: RAM size in GB (exact value not provided)
- Storage: Capacity of storage drive in GB (exact value not provided)
- Processor: Laptop-style processor (exact model not specified)
- OEM/Brand: OEM turnover criteria; imported products require registered Indian office for after-sales
- Service: Functional service centers in the state of each consignee location
- Est. Value: ₹1,850,000; EMD: ₹55,000
- Standards/Compliance: Not explicitly listed; vendor must meet turnover and service requirements
Terms, Conditions & Eligibility
- EMD: ₹55,000 (mode not specified in snippet; ensure compliant payment method)
- Turnover: Average annual turnover over last 3 years must meet bidder criteria (documented via audited statements or CA certificate)
- OEM Turnover: OEM annual turnover over last 3 years must meet specified threshold; if bidder is a bunch bid, OEM of primary product with highest bid value must meet turnover
- Imported Product Clause: OEM or authorized seller must have registered office in India for after-sales
- Service & Support: Bidder/OEM must have functional service centers in the state of each consignee location
- Delivery: 25% quantity variation allowance with delivery commencement tied to the last delivery order date; extended time calculation provided
- Documentation: Compliance with GST/PAN, experience certificates, financial statements, and OEM authorizations as applicable
Key Specifications
-
- Product category: Entry and Mid-Level Laptop / Notebook
-
- Display size: Diagonal in cm (exact value not disclosed)
-
- RAM: Size in GB (exact value not disclosed)
-
- Storage: Capacity in GB (exact value not disclosed)
-
- Processor: Laptop-class processor (model not specified)
-
- Operating System: Factory pre-loaded OS
-
- OEM/Brand: OEM turnover required; service centers in state
-
- Delivery: 25% quantity variation; delivery start after last delivery order date
-
- EMD: ₹55,000
-
- Estimated value: ₹1,850,000
Terms & Conditions
-
25% quantity variation allowed during contract and extension periods
-
3-year turnover verification with audited statements or CA certificate
-
OEM turnover criteria and Indian after-sales office requirement for imported products
Important Clauses
Payment Terms
EMD of ₹55,000; payment terms unspecified—bidders should seek clarity on milestones and schedule
Delivery Schedule
Delivery begins after the last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties/LD terms not specified in data; bidders should verify in the final RFP document
Bidder Eligibility
-
3-year average turnover meeting bid-specified threshold (for bidder and OEM where applicable)
-
Functional service centres in Uttarakhand for post-sales support
-
OEM authorization or registered Indian presence for imported laptops
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
REVENUE DEPARTMENT
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Documents 4
GeM-Bidding-9368082.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements or CA certificate detailing 3-year turnover
4
OEM authorization / authorized seller certificate (for OEMs)
5
Experience certificates for similar laptop supply projects
6
Proof of service-center presence in Uttarakhand
7
Product technical compliance statements (factory pre-loaded OS, RAM, storage, display specs)
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for the laptop tender in Champawat Uttarakhand 2026?
Bidders must meet turnover criteria, submit GST/PAN, provide audited financials or CA certificates, and supply OEM authorizations. Ensure service centers exist in Uttarakhand and that laptops have factory pre-loaded OS. Include EMD ₹55,000 and comply with 25% quantity variation terms.
What documents are required for the laptop procurement bid in Uttarakhand?
Submit GST registration, PAN, audited financial statements or CA certificate showing 3-year turnover, OEM authorization, experience certificates for similar laptop supply, and proof of Uttarakhand service centres. Include product specifications and EMD ₹55,000 with bid submission.
What are the technical specs required for the laptops in this bid?
Laptops must be entry/mid-level with factory pre-loaded OS, unspecified display RAM and storage values; ensure RAM in GB, storage capacity in GB, and display diagonal size meet department requirements, plus processor class suitable for government workloads.
What is the EMD amount and its payment terms for this laptop tender?
The EMD is ₹55,000. Payment modality is stated as EMD submission with bid; final payment terms are not detailed in the snippet and should be confirmed in the purchase order terms.
What is the quantity variation clause for this laptop procurement?
The purchaser may increase or decrease quantity up to 25% at contract placement and during the currency, with delivery time adjustments based on the formula provided and a minimum 30 days extension where applicable.
Are imported laptops allowed and what compliance is required?
Imported products are allowed only if the OEM or authorized seller has a registered Indian office to provide after-sales service; submit appropriate OEM authorization and Indian service-backbone documentation.
What service requirements must the vendor meet in Uttarakhand?
Vendors must have functional service centers in the state for each consignee location, ensuring timely maintenance and support for laptops supplied under the contract.
When will the delivery period commence for this laptop contract?
Delivery is linked to the last date of the original delivery order; extension calculations apply if the option clause is exercised, with a minimum extension of 30 days.
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Documents 4
GeM-Bidding-9368082.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS