Entry and Mid Level Laptop - Notebook
Police Department
IDUKKI, KERALA
Posted:
13 October 2025
Closed:
23 October 2025
GEM
GEM
Department Of Posts Laptop Tender New Delhi Entry and Mid Level Notebook - Factory OS, Processor, RAM 2026
Progress
Issue29-May-2026, 7:44 pm
AwardPending
Quantity
15
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Department Of Posts. Procurement: Entry and Mid Level Laptop - Notebook. Location: New Delhi, Delhi. Category: Laptop - Processor-based, with factory pre-loaded OS; includes RAM size and storage capacity. EMD: ₹50,000. Estimated value: not disclosed. Delivery: not specified; options clause included for quantity adjustments up to 25%. Unique requirement: Malicious Code Certificate and dedicated service support with escalation matrix. The bid implies supplier must provide hardware with security assurances on motherboard and OEM service readiness, suitable for government procurement.
Technical Specifications & Requirements
- Product scope: Laptop computer with Processor and Processor Number as listed in BOQ.
- Motherboard/Security: Security features on motherboard; vendor to certify no embedded malicious code.
- Operating System: Factory pre-loaded OS; license compliance implied.
- Memory & Display: RAM size (GB) and Display Size (cm) diagonal per BOQ; provide compliant configurations.
- Storage: Capacity of storage drive (GB) as per BOQ.
- Standards/Certifications: Not explicitly listed; certificate requirement for Malicious Code and OEM/service support terms apply.
- Support: Dedicated toll-free service number and escalation matrix required.
Terms, Conditions & Eligibility
- EMD: ₹50,000.
- Delivery terms: Quantity may vary up to 25%, with contractional rates; delivery period linked to last/delivery order date.
- Malicious Code Certificate: Must certify absence of embedded malicious code; breach implications defined.
- Service & Support: OEM must provide dedicated toll-free support and escalation matrix.
- Documentation: Compliance with terms; specifics include hardware/software integrity and after-sales support.
- Additional terms: Purchaser retains option to adjust quantities during currency; standard ATC provisions apply.
Key Specifications
-
Product/service: Entry and Mid Level Laptop - Notebook (processor-based category)
-
Quantities: Up to 25% quantity variation allowed during contract as per option clause
-
EMD/Estimated value: EMD ₹50,000; exact value not disclosed
-
Experience: Prior supply of government laptops or similar equipment preferred
-
Quality/compliance: Malicious Code Certificate required; dedicated service support and escalation matrix
-
Delivery/Installation: Delivery timeline linked to last delivery order date; extended delivery via option clause
Terms & Conditions
-
EMD amount: ₹50,000; payment terms not specified in available data
-
Quantity adjustment up to 25% during contract and currency; delivery period governed by original last order date
-
Must supply Malicious Code Certificate and maintain dedicated service support with escalation matrix
Important Clauses
Payment Terms
No explicit payment schedule published; procurement to follow standard government terms with delivery-linked payments and possibly advance/retention clauses per contract.
Delivery Schedule
Delivery period tied to last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in available data; standard L.D. terms likely apply per contract and option clause.
Bidder Eligibility
-
Experience in supplying government-grade laptops or similar hardware
-
Valid GST registration and PAN
-
Financial capacity to meet EMD ₹50,000 and contract values
-
Compliance with Malicious Code Certification and OEM service obligations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
MINISTRY OF COMMUNICATIONSPOSTS DEPARTMENT
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Documents 4
GeM-Bidding-9261249.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply
4
Financial statements or turnover evidence
5
EMD payment proof (₹50,000)
6
Technical bid documents demonstrating hardware specs
7
OEM authorization letters (where applicable)
8
Malicious Code Certification document
9
Dedicated service support contact details and escalation matrix
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the laptop tender in New Delhi 2026 by Department Of Posts
Bidders must submit GST, PAN, and experience certificates, plus EMD ₹50,000. Provide OEM authorizations, technical bid demonstrating processor, RAM, and storage specifications, and Malicious Code Certificate. Ensure factory pre-loaded OS and dedicated service support; delivery terms align with option clause allowing 25% quantity variation.
What documents are required for the Department Of Posts laptop procurement 2026
Required documents include GST certificate, PAN, financial statements, experience certificates for similar supply, EMD proof of ₹50,000, OEM authorization, technical/compliance certificates, and the Malicious Code Certificate confirming no embedded malicious code.
What are the technical specifications for laptops in this Delhi tender 2026
Specs cover: Processor type and number, motherboard security features, factory pre-loaded OS, RAM size in GB, Display diagonal in cm, and storage capacity in GB. Exact values not disclosed; ensure compliance with listed BOQ categories and provide documentation for security certification and OEM support.
When is the delivery timeline for the Department Of Posts laptop bid
Delivery period is linked to the last date of the original delivery order; if expanded, time scales adjust proportionally with the extension, minimum 30 days. Vendors should anticipate phased delivery aligned to contract order dates and option clause.
What are the EMD requirements for the New Delhi laptop tender 2026
EMD fixed at ₹50,000. Provide online or DD payment as per tender terms; ensure GST and PAN details accompany bid. EMD supports bid security and demonstrates bidder financial commitment to fulfill contract obligations.
What service and support obligations are required for bidders
Bidders must offer a dedicated toll-free service number and a formal escalation matrix. OEMs should guarantee after-sales support, response times, and ensure hardware/software reliability with security updates as part of the procurement contract.
What standards or certifications are required for security and compliance
Malicious Code Certificate is mandatory to certify absence of embedded malicious code. While no explicit hardware standards are listed, bidders should prepare to demonstrate secure supply chain controls and compliance with government procurement norms.
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Documents 4
GeM-Bidding-9261249.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS