Entry and Mid Level Laptop - Notebook
Police Department
IDUKKI, KERALA
Posted:
13 October 2025
Closed:
23 October 2025
GEM
GEM
Directorate Of Collegiate Education Laptop Tender Thiruvananthapuram Kerala - Entry/Mid Level Notebook 2026
Bid Publish Date
29-May-2026, 12:22 pm
Bid End Date
08-Jun-2026, 5:00 pm
Value
₹1,50,000
Location
Progress
Issue29-May-2026, 12:22 pm
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Directorate Of Collegiate Education, under the Higher Education Department of Kerala, invites bids for Entry and Mid Level Laptop - Notebook procurement in Thiruvananthapuram, Kerala 695001. Estimated value: ₹150,000. Scope includes Supply, Installation, Testing and Commissioning of laptops, aligned to government deployment needs for colleges. The tender emphasizes a flexible quantity option of up to 25%, with additional delivery time provisions. This is a hardware procurement focused on standard notebook configurations for educational use, enabling uniformity across institutions and streamlined deployment.
Technical Specifications & Requirements
- Category: Processor—Laptop Type; Processor Number details are provided in the tender data.
- Category: Motherboard—Security features noted; OS must be Factory Pre-Loaded.
- Memory: RAM size in GB with expandable capacity; Display requires diagonal size in cm, resolution, and minimum webcam resolution; Storage capacity in GB.
- Additional emphasis on compatibility with education-sector software and Kerala government IT standards. The absence of a BOQ suggests bidders must infer exact SKU specs from the title and basic specifications, ensuring ISI/IS0-like compliance is not specified but standard device certifications are implied by government procurement norms.
Terms, Conditions & Eligibility
- EMD: Not specified in the data supplied; bidders should verify at inquiry.
- Delivery Terms: Delivery timeline is governed by option clause allowing up to 25% quantity variation, with delivery periods calculated using the contracted rate and minimum 30 days extension rules.
- Payment & Compliance: Scope includes Supply, Installation, Testing and Commissioning; suppliers must adhere to general government procurement payment cycles and warranty expectations per downstream IT regimes. Bidders should prepare OEM authorizations and ensure post-installation support readiness.
Key Specifications
-
Product/service: Entry and Mid Level Laptop - Notebook
-
Estimated value: ₹150,000
-
Scope: Supply, Installation, Testing and Commissioning
-
Delivery location: Thiruvananthapuram, Kerala
-
Quantity variation: up to 25% during order and currency of contract
-
No BOQ items available; rely on title and basic specs
-
OS: Factory pre-loaded; RAM/Storage/Display specs to be clarified by bidder
Terms & Conditions
-
Up to 25% quantity variation with contracted rates
-
Scope includes SITC (Supply Installation Testing and Commissioning)
-
Delivery schedule linked to last date of original order
Important Clauses
Payment Terms
Scope includes SITC; payment terms to be defined in ATC and standard government norms.
Delivery Schedule
Delivery period adjustable per option clause; minimum 30 days extension in calculated duration.
Penalties/Liquidated Damages
Not explicitly stated; bidders should review ATC for LD terms and performance bonds.
Bidder Eligibility
-
Experience in supply and installation of laptops for educational institutions
-
Financial capability to support procurement and deployment
-
Compliance with local government procurement standards and OEM authorizations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
HIGHER EDUCATION DEPARTMENT
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Documents 4
GeM-Bidding-9393926.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Home |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Memory | RAM Expandability up to | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Display | Display Resolution (Pixels) | FHD- 1920x1080 Or higher |
| Display | Minimum Resolution of Webcam | HD-720p |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply/installation projects
4
Financial statements or turnover proof
5
EMD submission receipt (if applicable and specified later)
6
Technical bid documents outlining model/spec compliance
7
OEM authorization or authorised dealer certificate
8
Any applicable warranty/AMC terms
Frequently Asked Questions
Key insights about KERALA tender market
How to participate in laptop tender in Thiruvananthapuram Kerala 2026?
Bidders should submit GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance details. Ensure the bid covers Supply, Installation, Testing and Commissioning. Verify the 25% quantity variation rule and confirm delivery timelines per ATC terms for Kerala higher education procurement.
What documents are required for Kerala laptop procurement bid 2026?
Required documents include GST certificate, PAN card, experience certificates for similar deployments, financial statements, EMD (if applicable), OEM authorization, and technical bid detailing model compliance and warranty terms tailored to educational use in Kerala.
What are the technical specifications for entry level laptops in this Kerala tender?
Core requirements denote a notebook with Factory Pre-Loaded OS, expandable RAM, specified display size in cm, display resolution, webcam minimums, and storage capacity in GB. Precise SKU details will be guided by the BOQ and ATC, aligning with government education IT standards.
What is the delivery period for this Thiruvananthapuram laptop tender?
Delivery periods implement the option clause allowing up to 25% quantity variation. The extended delivery is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What are the payment terms for the Kerala laptop SITC contract?
Payment terms follow government norms; scope includes Supply, Installation, Testing and Commissioning. Bidders should expect milestone-based payments post SITC, with documentation as per ATC. Confirm exact terms in the ATC and purchase order to avoid delays.
What eligibility criteria must vendors meet for Kerala education procurement?
Vendors must demonstrate prior experience in supplying educational laptops, possess valid GST and PAN, provide financial stability proof, and present OEM authorizations. Compliance with local procurement standards and ability to perform SITC in Kerala are essential for eligibility.
Where can bidders find the ATC and confirm EMD requirements?
ATC documents are uploaded along with the tender in the portal. Confirm EMD amount (if specified later) and any submission deadlines within the ATC. Ensure OEM or authorized dealer documents accompany the technical bid for Kerala government procurement.
What is the estimated value and scope of supply for this bid?
Estimated value is ₹150,000. The scope covers Supply, Installation, Testing and Commissioning of entry/mid level laptops for educational use in Thiruvananthapuram, with up to 25% quantity variation during and after contract award.
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Documents 4
GeM-Bidding-9393926.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS