Video Conferencing Camera / Web Camera (V2),Speakerphone
N/a
KAITHAL, HARYANA
Posted:
7 October 2025
Closed:
24 October 2025
GEM
GEM
Indian Army Video Conferencing Camera Tender 2026 – PTZ/Web Camera, Audio Speakerphone, Onsite Warranty
Bid Publish Date
02-Jul-2026, 11:11 am
Bid End Date
06-Jul-2026, 12:00 pm
Location
GURDASPUR , PUNJAB
Progress
Issue02-Jul-2026, 11:11 am
AwardPending
Quantity
2
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for Video Conferencing Camera / Web Camera systems and Conference Speakerphones without Bluetooth, categorized under Q2. The procurement focuses on PTZ-enabled cameras with high-resolution output, optical zoom, and wide field of view, coupled with integrated audio solutions. A comprehensive on-site warranty is required, with emphasis on microphone configuration, speakerphone power, and cascading capabilities. The contract contemplates a flexible quantity option, per the purchaser's right to modify orders by up to 25% during and after award, ensuring adaptability to evolving operational needs. Bidders should prepare for a pre-bid demonstration and provide detailed technical specs to align with Army requirements.
Technical Specifications & Requirements
- Product/service names: Video Conferencing Camera / Web Camera (V2), Conference Speakerphone without Bluetooth
- Key capabilities: PTZ function, maximum resolution per camera, maximum optical zoom range, and Field of View in degrees
- Audio specs: Microphone configuration per unit, microphone expansion capability, external microphone support, cascaded/wireless cascading options, speakerphone power per unit (watts), duplex audio processing support
- Connectivity & power: Connectivity interface, power source, minimum battery capacity in mAh, microphone expansion, system integration requirements
- Warranty/standards: Comprehensive on-site warranty (years) and warranty specification; ensure compliance with listed warranty terms
- Other considerations: System-level integration, interface compatibility, and any cascade or multi-unit configurations relevant to conference setups
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease bid quantity up to 25% at contract award and during currency at contracted rates, with delivery time adjustments based on a formula and a minimum of 30 days.
- Pre-bid requirement includes providing advance sample specification/demo before participation on 04 Jul 2026 at 1600hrs.
- Emphasizes adherence to the provided delivery schedule, option utilization, and timely execution of extended delivery periods if invoked.
Key Specifications
-
- Product/service names: Video Conferencing Camera / Web Camera (V2); Conference Speakerphone (without Bluetooth)
-
- Standards/Compliance: Not explicitly stated; ensure compatibility with standard AV interfaces and on-site warranty terms
-
- Measurements/Capabilities: PTZ function; Resolution (Maximum) per camera; Optical Zoom Range (Maximum); Field of View (in degrees)
-
- Audio: Microphone Configuration per Unit; External Microphone support; Microphone Expansion; Speakerphone Power per Unit; Duplex Audio Processing
-
- Connectivity/Power: Connectivity Interface; Power Source; Minimum Battery Capacity (mAh)
-
- Warranty: Comprehensive on-site Warranty (years); warranty duration details
Terms & Conditions
-
Option to adjust quantity up to 25% during or after award; delivery timing linked to last/extended order date
-
Pre-bid requirement to provide advance sample specification/demo before participation on 04 Jul 2026 at 1600hrs
-
Bidder must comply with delivery schedule, option usage, and extendable delivery periods as per clause
Important Clauses
Payment Terms
Not explicitly stated in provided data; ensure bid includes standard terms and compliance with delivery milestones
Delivery Schedule
Delivery period to be calculated with option clause; minimum 30 days; extensions possible based on quantity variation
Penalties/Liquidated Damages
Not specified; bidders should seek clarity on LD or penalties in final terms
Bidder Eligibility
-
Experience in supplying video conferencing hardware to government or large enterprises
-
Financial capacity evidenced by audited statements
-
Compliance with OEM authorizations and warranty obligations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2) , Conference Speakerphone without Bluetooth (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9547317.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Genric Description | Web Camera, Video Conferencing Camera |
| Genric | PTZ Function | No, Yes (e-PTZ) only, Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | HD (1280 x 720 Pixel), Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 2X, 3X, 4X, 5X, 10X, 12X, 16X, 20X, 22X, 30X, NA Or higher |
| Genric | Field of View (Degree) | 45-60, more than 60-75, more than 75-90, more than 90-105, more than 105-120 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience certificates demonstrating relevant supply of video conferencing equipment
4
Financial statements (last 1-2 financial years) or equivalent creditworthiness documents
5
EMD/Security deposit proof or alternative as permitted
6
Technical bid documents detailing compliance with PTZ, resolution, zoom, and audio specs
7
OEM authorization letters (if applicable) and brand-specific compliance statements
8
Any additional documents specified in Terms and Conditions or ATC
Frequently Asked Questions
How to bid in the Indian Army video conferencing tender 2026?
Bidders should submit GST, PAN, experience certificates, financial statements, EMD proof, and OEM authorizations. Provide technical bid detailing PTZ, resolution, zoom, FOV, audio, and warranty compliance. Ensure pre-bid demo by 04 Jul 2026 at 1600hrs and adhere to the 25% quantity option terms.
What documents are required for this Indian Army tender submission?
Required documents include GST certificate, PAN card, experience certificates for relevant supply, financial statements, EMD proof, technical compliance documents, OEM authorizations, and any brand-specific compliance letters. Ensure all documents are current and properly notarized where applicable.
What are the key technical specifications for the video camera tender?
Key specs include PTZ functionality, maximum per-camera resolution, maximum optical zoom range, and field of view in degrees; audio specs cover microphone configuration, external microphone support, microphone expansion, speakerphone power, duplex processing, and compatible connectivity interfaces.
When is the pre-bid sample/specification demo scheduled?
A pre-bid demonstration is requested before participation on 04 Jul 2026 at 1600hrs. Vendors should be prepared to show advance sample specifications and verify compliance with specified PTZ, audio, and warranty requirements.
What is the quantity variation permitted in this contract?
The purchaser reserves the right to increase or decrease the bid quantity up to 25% at award and during the currency of the contract, with delivery time adjusted per the specified formula and a minimum 30-day extension.
What is the required warranty coverage for the camera systems?
The tender requires a comprehensive on-site warranty for the specified equipment. Bidders should specify warranty duration in years and include service/maintenance terms for hardware components and audio modules.
What delivery terms and penalties apply to this procurement?
Delivery terms hinge on the last date of the original PO and any extended period under the option clause. If delivery is late, clarify any penalties or LD provisions; exact figures were not specified in available data and should be confirmed during final bid terms.
Which brands or OEM authorizations are required for submission?
Submit OEM authorization letters (if applicable) and demonstrate brand-specific compliance for the video conferencing camera and conference speakerphone products. Ensure alignment with compatibility, warranty, and after-sales support requirements outlined by the Indian Army.
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Documents 5
GeM-Bidding-9547317.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS