Online Document Search Department Of Registration & Stamps Maharashtra procurement: All-in-One PC, Multifunction Printer, Printer & Scanner tenders 2026

Tender Overview

The Maharashtra government, represented by the Online Document Search arm of the Department Of Registration & Stamps, seeks supply of high-end office hardware across multiple categories including All-in-One PC, Multifunction Printer, Computer Printer, and Scanner. The bid carries an EMD of ₹140,000 and targets equipment capable of sustaining formal office workflows within government reception, registry, and archival operations. The scope emphasizes modern data capture, robust scanning, duplex printing, and serviceable on-site warranty, with emphasis on compatibility to standard government IT environments. The tender highlights include supplier authorization requirements and clauses on option quantities during contract execution. This opportunity is positioned as a nationwide procurement with Maharashtra as the primary deployment region, signaling standardized hardware across department operations.

Technical Specifications & Requirements

• Computer hardware categories: All-in-One PC (V2), Multifunction Printer (Print, Scan, Copy) (Q2), Computer Printer (V2) (Q2), Scanner (V3) (Q2).
• Key performance indicators include:
  • Minimum Print Speeds per ISO/IEC 24734 for A4 (Mono & Colour) and A3 (Mono & Colour)
  • Auto Duplexing for 2-sided printing/copier
  • Document handling: Onboard feeder, ADF capacity, main paper trays, bypass tray, 75 GSM total tray capacity
  • Scanner: Maximum scan area, document feeder capacity, duplex scanning, scanning speeds (ppm/ipm)
  • Connectivity: specified interfaces and accessories, OEM authorization, and on-site warranty terms
  • Operating System: factory preloaded with certification, compatibility notes emphasized
  • Printing/Scanning Quality: DPI/resolution limits, simple and duplex modes, paper sizes supported
• Notable documentation expectations include a Data Sheet submission, and Malicious Code Certificate, along with OEM authorization where applicable.
• Warranty: On-site warranty terms requested; vendor must comply with embedded security certification guidance.

Terms, Conditions & Eligibility

• EMD: ₹140,000 (same as bid security) and submission as per T&C; bidders must not be under liquidation or bankruptcy.
• Product lifecycle: offerings must have at least 3 years residual market life and not be end-of-life before then.
• Documentation: mandatory Data Sheet alignment; Malicious Code Certificate and Manufacturer Authorization where applicable.
• Delivery terms: option clause allows quantity variation up to 25% during contract execution; delivery period extends as per extended scope with minimum 30 days.
• Compliance: bid to include GST, PAN, experience certificates, and financial statements; vendor must upload undertaking on financial standing and anti-malware assurances.