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State Insurance Provident Fund Department Rajasthan All-in-One PC, Multifunction Printer & Scanner Tender Jaipur 2026 - IS 550/ISO Compliant, 2K+ Pages

Bid Publish Date

13-Feb-2026, 3:54 pm

Bid End Date

02-Mar-2026, 1:00 pm

EMD

₹4,44,500

Value

₹2,22,25,000

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 3:54 pm
Corrigendum21-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

247

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • State Insurance And Provident Fund Department Rajasthan requires IS/ISO-compliant, factory-preloaded operating systems on devices
  • OEM authorization required for all-in-one PC, printer, and scanner models
  • Delivery flexibility allows up to 25% quantity increase with a minimum 30 days extension
  • On-site warranty duration specified; penalties for non-conformance and delays
  • EMD amount specified: ₹444,500; payment terms to be detailed in the contract
  • Technical specs include ISO/IEC 24734 speeds, ADF capacity, duplex printing, and document feeder features

Categories 3

Tender Overview

State Insurance And Provident Fund Department Rajasthan invites bids for an integrated IT solution package comprising an All in One PC (V2), Multifunction Printer (Print, Scan, Copy) and Scanner (V3) for installation at Jaipur, Rajasthan. Estimated value: ₹22,225,000 with an EMD of ₹444,500. The procurement targets office automation with high-capacity, networked devices suitable for government use. The scope emphasizes standard-compliant devices, factory-preloaded operating systems, and robust document handling. Unique requirements include duplex printing, ADF capabilities, and high-speed monochrome/color output to meet government workflow needs. The winner must ensure integration readiness, onsite warranty, and compliance with listed performance metrics. The procurement is positioned to support centralized document processing, scanning-heavy workloads, and reliable security features in a public office setting.

Technical Specifications & Requirements

  • Categories: All-in-One PC (V2), Multifunction Printer (Print/Scan/Copy), Scanner (V3)
  • Core specs: Factory-preloaded OS with certification; ample RAM (GB); integrated storage type and capacity; display size; number of ports; stand design
  • Printing & scanning: Print speed per ISO/IEC 24734 (A4 mono/color); A3 and A4 paper sizes; auto duplexing; document feeder type and main paper trays; scanning resolution and speeds; duplex scanning capability; document feeder capacity at 75 GSM
  • Connectivity & media: Connectivity options; original document feeder for scanning/copying; predefined paper handling capacity
  • Performance & warranty: On-site warranty in years; printing and scanning performance targets; certified components and printing technology details; adherence to specified standards and certifications
  • Acceptance criteria: IS/IEC standards alignment, OEM authorization, and preloaded software verification

Terms, Conditions & Eligibility

  • EMD: ₹444,500 as security deposit; refundable per tender terms
  • Delivery: Conditions permit a flexible delivery window aligned to order quantities, with option to increase quantity up to 25% and extend delivery per clause; minimum extension threshold 30 days
  • Experience & turnover: Demonstrate capability to supply government office IT equipment meeting technical specs; ensure financial credibility per procurement norms
  • Documents: Provide GST certificate, PAN, experience certificates, financial statements, EMD receipt, OEM authorization, and technical compliance documents
  • Payment terms: Specify staged payments tied to delivery milestones in the contract; ensure onsite warranty and service support
  • Penalties: Include performance-related penalties for delayed delivery or non-conformance
  • Warranty: On-site warranty terms clearly defined in years; service levels and response times

Key Specifications

  • All-in-One PC (V2) with factory preloaded OS and required certifications; RAM, storage, and display specs specified in tender

  • Multifunction Printer (Print/Scan/Copy) with ISO/IEC 24734 performance metrics (A4 mono/color, A3 options)

  • Scanner (V3) with document feeder capabilities and duplex scanning

  • On-site warranty duration and service levels to be defined; equipment must meet specified printing speeds and paper handling

  • OEM authorization and IS/ISO compliance marks (IS 550 or equivalent) as applicable

Terms & Conditions

  • EMD amount ₹444,500; submission and payment terms to be clarified in contract

  • Delivery window may flex with 25% quantity change; extension rules require minimum 30 days

  • OEM authorization and IS/ISO compliant operating system required for all devices

Important Clauses

Payment Terms

Staged payments tied to delivery milestones; ensure timely release against acceptance and warranty activation

Delivery Schedule

Delivery period adjustable for quantity changes up to 25% while maintaining contracted rates; extended period rules apply

Penalties/Liquidated Damages

Penalties for late delivery and non-conformance to technical specs; performance bonds may apply

Bidder Eligibility

  • Experience supplying government IT equipment with similar category devices

  • Demonstrated financial capacity to handle ₹2.22 Crore estimated value

  • Compliance with GST, PAN, OEM authorizations, and IS/ISO standards

Documents 8

GeM-Bidding-8979813.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i3-12100T, Intel Core i3-13100T, Intel Core i3-12300T, Intel Core i3-13100, Intel Core i3-12100, Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core 300T, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285, AMD Ryzen 3 5300GE, AMD Ryzen 3 PRO 5350GE, AMD Ryzen 3 5300G, AMD Ryzen 3 PRO 5350G, AMD Ryzen 3 8300GE, AMD Ryzen 3 PRO 8300GE, AMD Ryzen 3 8300G, AMD Ryzen 3 PRO 8300G, AMD Ryzen 5 5600GE, AMD Ryzen 5 PRO 5650GE, AMD Ryzen 5 5600G, AMD Ryzen 5 PRO 5650G, AMD Ryzen 5 8500GE, AMD Ryzen 5 PRO 8500GE, AMD Ryzen 5 8500G, AMD Ryzen 5 PRO 8500G, AMD Ryzen 5 8600GE, AMD Ryzen 5 PRO 8600GE, AMD Ryzen 5 8600G, AMD Ryzen 5 PRO 8600G, AMD Ryzen 7 5700GE, AMD Ryzen 7 PRO 5750GE, AMD Ryzen 7 5700G, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Linux, DOS or Equivalent, Windows 10 Shape the Future, Windows 11 Home, Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8, 16, 32
Storage Type of Storage Installed with the System NVMe SSD, SATA SSD
Storage Storage Capacity (in GB) 512, 1024, 2048
Display Display Size - Diagonal (in Inches) 48.1 - 53 (18.94" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI
Generic Stand Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar government IT equipment supply

4

Financial statements (audited annual reports)

5

EMD documents (receipt or deposit proof)

6

OEM authorization/arrangements for each device

7

Technical bid documents detailing compliance with IS/ISO standards

8

Any relevant warranty/AMC proposals

Corrigendum Updates

3 Updates
#1

Update

21-Feb-2026
#2

Update

21-Feb-2026
#3

Update

21-Feb-2026

Extended Deadline

02-Mar-2026, 1:00 pm

Opening Date

02-Mar-2026, 1:30 pm

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for IT equipment tender in Jaipur Rajasthan 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹444,500, OEM authorizations, and technical compliance documents. Ensure IS/ISO standard adherence, factory-preloaded OS, and on-site warranty. Follow delivery terms allowing up to 25% quantity change and prepare for stage-wise payments on acceptance.

What documents are required for Rajasthan IT equipment procurement bid?

Submit GST certificate, PAN, audited financial statements, experience certificates for government IT deployments, EMD receipt, OEM authorizations, and detailed technical bid showing IS/ISO compliance, printer/scanner speeds per ISO 24734, and warranty terms.

What are the technical specifications for the multifunction printer in this tender?

Device must support print, scan, copy with ISO/IEC 24734 speeds for A4 mono/color and A3 options, auto duplexing, document feeder capability, and appropriate main paper tray capacity; ensure factory-preloaded OS certification and IS/ISO compliance.

What is the EMD amount for this Rajasthan procurement?

The bid security deposit is ₹444,500; submit proof of payment with bid and ensure it meets government tender security requirements for performance assurance and contract initiation.

When is delivery required and how are extensions handled in this tender?

Delivery may extend with quantity changes up to 25%; extension minimum is 30 days; start from the last date of original delivery order and adjust per option clause, maintaining contracted rates.

Which standards and certifications are mandatory for devices in this Rajasthan tender?

Devices must be IS/ISO compliant, include OEM authorization, and meet specific standards such as IS 550 where applicable; ensure preloaded OS with certification and on-site warranty requirements.

What is the estimated contract value and location for procurement in Rajasthan?

Estimated value is ₹22,225,000 for devices procured by the State Insurance And Provident Fund Department Rajasthan, located in Jaipur, with the portion covering All in One PC (V2), Printer (Print/Scan/Copy), and Scanner (V3).

What are the key eligibility criteria for bidders in this Rajasthan bid?

Bidders must demonstrate prior government IT supply experience, possess GST and PAN, provide financial statements, EMD ₹444,500, OEM authorizations, and documentation proving IS/ISO standard compliance and device compatibility.

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