File/Folder (V3)
Indian Space Research Organization
AHMEDABAD, GUJARAT
Posted:
28 May 2025
Closed:
30 September 2025
GEM
GEM
Indian Army File/Folder Tender KACHCHH Gujarat 2026 - General Binding, Color, Size Compliance
Progress
Issue10-Jul-2026, 8:14 pm
AwardPending
Quantity
3000
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special clauses: 25% quantity variation; advance sample approval within 7 days
- • Important eligibility: Supply-only contract; adherence to sample approvals
- • Warranty/AMC: Not specified
- • Penalties/Performance bonds: Not specified
- • Delivery/installation: Supply of goods only; delivery period adjustments allowed
- • Delivery terms: LD not charged if delay due to buyer in sample approval
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a File/Folder (V3) (Q4) procurement located in KACHCHH, GUJARAT. The contract covers general file/folder items with binding mechanisms, specifying material, size compatibility, cover design, number of pockets, and color. The scope is limited to the supply of goods, with no BOQ line items listed. A notable bid term is the option to adjust quantity by up to 25%, during both initial and extended delivery periods, at contracted rates. The award process includes a mandatory advance sample approval from the buyer within 7 days of award, with modifications communicated within 7 days and bulk supply aligned to the approved sample. This tender emphasizes precise adherence to design and appearance as per the buyer’s specifications and the inclusion of all standard delivery and alteration terms.
Technical Specifications & Requirements
- File/Folder type with binding mechanism
- Material of File/Folder
- File/Folder Size Compatibility with standard dimensions
- Cover Design requirements
- Number of pockets in a File/Folder
- Color specification
- Delivery & qualification details align with the buyer’s specifications; sample approval process applies; any deviations trigger corrective actions prior to bulk supply
- Terms include 7-day advance sample submission, modification notification within 7 days, and LD-free delivery extension only for buyer-approved delays
- Scope is strictly supply of Goods (no manufacturing or installation duties)
Terms, Conditions & Eligibility
- Option Clause allows up to 25% quantity variation during contract and currency of contract delivery at contracted rates
- Scope of Supply: Only supply of Goods
- Advance Sample: Approval required within 7 days of award; sample-based modifications to be communicated within 7 days
- If buyer delays sample approval, delivery period is refixed without LD for the delay
- If samples are non-conforming, buyer may require fresh samples or terminate the contract
- All other terms are governed by standard government procurement rules; EMD and exact documentation details are not disclosed in the summary
Key Specifications
-
File/Folder type and binding mechanism
-
Material specification for file/folder
-
Size compatibility with standard formats
-
Cover design requirements
-
Number of pockets
-
Color specification
Terms & Conditions
-
25% quantity variation allowed during and after contracting
-
Advance sample approval within 7 days of award
-
Delivery period adjustments without LD for buyer-approved delays
Important Clauses
Payment Terms
Supply-only contract; payment terms not specified in summary; reference to standard government terms
Delivery Schedule
Delivery period begins after original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD not applied during buyer-delayed sample approval; otherwise penalties to be as per contract specifications
Bidder Eligibility
-
Experience in supplying file/folder products to government or defense sectors
-
Ability to comply with sample approval process within 7 days
-
Financial capability to meet supplier obligations under a 25% quantity variation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
File/Folder (V3) (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kachchh | Kachchh | - | - | 3000 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9591909.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Indian Army File/Folder (V3) Tender Jamnagar Gujarat 2026 - Binding, Material, Closure & Size Specifications
Indian Army
JAMNAGAR, GUJARAT
Posted:
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Closed:
13 July 2026
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File/Folder (V3)
Indian Space Research Organization
AHMEDABAD, GUJARAT
Posted:
27 November 2025
Closed:
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File/Folder (V3)
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MUMBAI, MAHARASHTRA
Posted:
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Closed:
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File/Folder (V3)
Indian Army
VISAKHAPATNAM, ANDHRA PRADESH
Posted:
31 October 2025
Closed:
10 November 2025
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | File/Folder type with binding mechanism | Office File Board |
| GENERAL | Material of File/Folder | Mill Board |
| GENERAL | File/Folder Size Compatibility | 21.5 cm x 34.5 cm (FS) |
| GENERAL | Cover Design | Printed |
| GENERAL | Number of pockets in a File/Folder | NA (In case of No pockets) |
| GENERAL | Color of File/Folder | Blue |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates in similar file/folder procurement
4
Financial statements or turnover evidence
5
EMD/Security deposit documentation (as applicable by buyer terms)
6
Technical bid documents showing binding mechanism, material, size compatibility, pockets, color
7
OEM authorizations or manufacturer approvals if required
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Indian Army file folder tender in Kachchh 2026
Bidders must submit GST, PAN, experience certificates, financials, and EMD (as applicable). Ensure compliance with binding mechanism, material, size compatibility, cover design, pocket count, and color. Prepare advance sample documents and be ready for 7-day approval; delivery terms follow 25% quantity variation rules.
What documents are required for Indian Army file folder procurement in Gujarat
Submit GST certificate, PAN, company experience certificates in similar procurements, financial statements, EMD documentation, and technical bid items detailing binding mechanisms, folder material, size compatibility, cover design, pockets, and color per spec. OEM authorization if required should be included.
What are the technical specifications for file folders in this tender
Specifications include: binding mechanism, folder material, size compatibility, cover design, number of pockets, and color. No specific standard numbers are listed; ensure materials and design align with the buyer’s supplied samples and images.
When is advance sample approval required for the file folder tender
Advance sample must be submitted within 7 days of award; buyer to approve or provide modification list within 7 days. If delayed, delivery period is refixed without LD; non-conforming samples may lead to fresh samples or contract termination.
What is the scope of supply for this Indian Army tender
Scope is limited to the supply of goods only. There are no manufacturing or installation obligations indicated. The contract allows a 25% quantity variation at contracted rates and requires bulk supply to conform to approved samples.
What are the delivery and variation terms for this procurement
Delivery period starts after the original order; if quantity increases, extended time equals (increased quantity/original quantity) × original period, minimum 30 days. Full delivery at contracted rates with 25% variation; LD penalties apply per contract if not specified otherwise.
Which organization is issuing the file folder tender and where is it located
Tender issued by the Indian Army, Department of Military Affairs, for KACHCHH, GUJARAT 370001. Goods are required for general file/folder use with a binding mechanism, per the specified categories.
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Documents 4
GeM-Bidding-9591909.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS