Hqids Department of Military Affairs Office Supplies Tender 2025 India – 38 Items, ₹120000, 25% Quantity Option
Hqids
Posted:
26 December 2025
Closed:
5 January 2026
GEM
Tender Overview
Indian Army, Department Of Military Affairs invites bids for a diversified office supplies procurement comprising gel pens (black, blue, red), ball pen Reynolds blue, POS token rolls, blue ink gel pens (V5, V7), file covers, Register 10 Qrs, batteries (Duro Cell R 06, R 03), tapes (cellophane 12mm, brown), U clips, thumb pins, Canon cartridges (337R, 12A), computer mouse pads, Dak folders, pen stands, drawing sheets and Reynolds ball pen refills. The BOQ lists 22 items with unspecified quantities. The tender emphasizes standard vendor onboarding documents and bank details for EFT payments. Location is not specified in the data. The procurement requires basic office essentials with a focus on compatibility with Indian Army supply chain processes. Unique aspects include mandatory vendor code creation and EFT-based disbursement.
Technical Specifications & Requirements
- Product categories: gel pens in multiple colors, Reynolds ball pens, blue ink gel pens (V5, V7), file covers, stationary accessories, batteries, adhesives/tapes, office accessories (U clips, thumb pins), printer cartridges (Canon 337R, 12A), computer accessories (mouse pads), folders, pen stands, drawing sheets.
- BoQ details: 22 items; exact quantities not disclosed; itemization covers writing instruments, office consumables, and basic stationery.
- Standards: No explicit technical standards listed. EMD not specified. Delivery/install requirements not specified. The buyer mandates bank-based EFT payment documentation.
- Quality/compatibility: No explicit IS/ISO requirements; emphasis on basic office supply compatibility with army inventories.
- Documentation expectations: PAN, GSTIN, cancelled cheque, EFT mandate required for registration and vendor code creation.
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders must reference standard vendor terms.
- Eligibility: Submission of PAN, GSTIN, cancelled cheque, and EFT mandate certifies vendor readiness for EFT payments.
- Delivery: No explicit timeline provided.
- Payment terms: EFT-based payments post-approval; exact terms not disclosed.
- Documents: GST certificate, PAN, cancelled cheque, EFT mandate, vendor code creation documents.
- Warranty/penalties: Not stated in the available information.
- Other: Bidders must complete vendor code creation prior to bid submission.
Terms & Conditions
-
Vendor code creation mandatory with PAN, GSTIN, cancelled cheque, EFT mandate.
-
EMD amount and delivery timeline are not disclosed in the data.
-
22-item BOQ; exact quantities not provided; supplier must align to army procurement processes.
Important Clauses
Payment Terms
EFT-based payments post submission and approval; exact terms not disclosed.
Delivery Schedule
No explicit delivery timeline published in the data.
Penalties/Liquidated Damages
No penalty clauses disclosed in the provided information.
Bidder Eligibility
-
Submit PAN and GSTIN documents
-
Provide cancelled cheque and EFT mandate
-
Complete vendor code creation and comply with army procurement onboarding
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Tender Results
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Bill of Quantities (BOQ)
22 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Gel Pen Black | Stationery | 10 | nos | est_stnhqchm | 15 |
| 2 | Gel Pen Blue | Stationery | 20 | nos | est_stnhqchm | 15 |
| 3 | Ball Pen Reynolds Blue | Stationery | 30 | nos | est_stnhqchm | 15 |
| 4 | Gel Pen Red | Stationery | 10 | nos | est_stnhqchm | 15 |
| 5 | POS Token Roll | Stationery | 500 | nos | est_stnhqchm | 15 |
| 6 | Blue Ink Gel Pen V5 | Stationery | 10 | pkt | est_stnhqchm | 15 |
| 7 | Blue Ink Gel Pen V7 | Stationery | 10 | pkt | est_stnhqchm | 15 |
| 8 | File Cover Full Scape Best Quality | Stationery | 50 | nos | est_stnhqchm | 15 |
| 9 | Register 10 Qrs | Stationery | 10 | nos | est_stnhqchm | 15 |
| 10 | Duro Cell R 06 Battery Cell | Stationery | 25 | nos | est_stnhqchm | 15 |
| 11 | Duro Cell R 03 Battery Cell | Stationery | 25 | nos | est_stnhqchm | 15 |
| 12 | Cello Tape | Stationery | 5 | pkt | est_stnhqchm | 15 |
| 13 | Transparent and Brown Tape Cello Width 12mm Length 06 | Stationery | 6 | pkt | est_stnhqchm | 15 |
| 14 | U Clip | Stationery | 10 | nos | est_stnhqchm | 15 |
| 15 | Thumb Pins | Stationery | 10 | nos | est_stnhqchm | 15 |
| 16 | Canon Cartridge No 337R | Stationery | 2 | nos | est_stnhqchm | 15 |
| 17 | Canon Cartridge No 12A | Stationery | 6 | nos | est_stnhqchm | 15 |
| 18 | Computer Mouse Pad | Stationery | 5 | nos | est_stnhqchm | 15 |
| 19 | Dak Folder | Stationery | 2 | nos | est_stnhqchm | 15 |
| 20 | Pen Stand with Pen | Stationery | 2 | pkt | est_stnhqchm | 15 |
| 21 | Drawing Sheet | Stationery | 50 | roll | est_stnhqchm | 15 |
| 22 | Refile for Reynolds Ball pen use Red and Black | Stationery | 150 | nos | est_stnhqchm | 15 |
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Historical Data
Required Documents
1
Experience Criteria
2
Past Performance
3
Bidder Turnover
4
Certificate (Requested in ATC)
5
OEM Authorization Certificate
6
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
7
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army office supplies tender 2026?
Bidders must submit PAN, GSTIN, cancelled cheque and an EFT mandate with vendor code creation. Ensure 22-item BOQ alignment for gel pens, cartridges, tapes, and folders. Provide ECO-compliant documentation and bank details for EFT payments; ensure all documents are current and match organization records.
What documents are required for Indian Army procurement bid 2026?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and vendor code creation materials. At submission, attach these to demonstrate financial legitimacy and banking readiness; ensure GST and PAN certificates match bidder details and organization address.
What are the technical specifications for gel pens in this tender?
The tender lists gel pens in multiple colors (black, blue, red) and blue ink gel pens (V5, V7) as items; no explicit ISI/ISO standards given. Suppliers should confirm ink quality, smoothness, and compatibility with standard Army filing and writing needs.
When is the payment expected after delivery for this Army tender?
The tender specifies EFT-based payment; exact payment window is not disclosed. Bidders should expect standard Army processes: invoicing upon delivery, verification of goods, and payment processing within the EFT terms post-approval.
What is needed for vendor code creation in this Army bid?
Submit PAN, GSTIN, cancelled cheque, and EFT mandate; these form the basis for vendor code creation. Ensure bank mandate is certified and reflects correct beneficiary details to enable EFT settlements.
What items are included in the 22-item BOQ for this tender?
BOQ items cover writing instruments (gel pens, Reynolds ball pens), file covers, registers, batteries, tapes, U clips, pins, printer cartridges (Canon 337R, 12A), mouse pads, folders, pen stands, drawing sheets, and Reynolds refills. Quantities are not disclosed publicly.
What should bidders know about delivery timelines in this Army procurement?
The data does not publish explicit delivery deadlines. Bidders should prepare to meet Army supply chain schedules and confirm delivery dates during bid clarifications, ensuring readiness for potential short- to mid-term delivery windows.
Are there any brand-specific requirements for cartridges and Pens in this tender?
Brand details are not explicit beyond item names (Canon cartridges 337R, 12A). If brand-specific requirements exist, bidders should verify OEM authorizations and ensure compatibility with Army equipment and stock spares.
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Documents 4
GeM-Bidding-8814181.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS