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Ranchi University Desktop Computers, UPS & MFP Tender Jharkhand 2026 - EMD ₹50,000, ISI/ISO Standards

Bid Publish Date

06-Jun-2026, 4:56 pm

Bid End Date

16-Jun-2026, 5:00 pm

EMD

₹50,000

Value

₹20,00,000

Location

RANCHI , JHARKHAND
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Progress

Issue06-Jun-2026, 4:56 pm
AwardPending
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Quantity

83

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Jharkhand Higher and Technical Education Department on behalf of Ranchi University seeks procurement of multiple IT assets including Entry and Mid Level Desktop Computers (Q2), Line Interactive UPS with AVR (V2), and A4 and Legal Size Multifunction Printers (MFP) (Q2) for the university campus in Ranchi, Jharkhand. Estimated total contract value is ₹2,000,000 with an EMD of ₹50,000. The scope emphasizes standard-compliant computing, UPS reliability, and multifunction printing capabilities with network connectivity. Unique aspects include optional quantity adjustments up to 25% during or after contracting, and delivery timelines tied to last delivery order date. This tender targets suppliers capable of delivering OEM-preloaded OS desktops, UPS systems, and MFPs meeting specified performance and warranty requirements. Bidders should align with the location-specific procurement, ensure OEM support, and prepare for on-site warranties. The inclusion of detailed printing and scanning metrics highlights the need for compliant, production-grade devices suitable for academic administration and classrooms.

Key Specifications

  • Desktop computers: Q2 category with factory pre-loaded OS, RAM, SSD/HDD configuration, and monitor options

  • UPS: Line interactive with AVR; inverter technology and efficiency metrics provided

  • MFPs: A4/Legal size, auto duplex, scan-to functions, original document feeder, multiple paper trays, network connectivity

  • Warranty: On-site warranty with possible extended warranty; specify duration

  • Standards: IS 550/ISI certifications where applicable; ISO/IEC printing standards for speed metrics

Terms & Conditions

  • EMD ₹50,000 required with bid submission

  • Delivery window starts after last delivery order date; 25% quantity variance possible

  • On-site warranty and potential extended warranty required; OEM authorizations

Important Clauses

Payment Terms

Payment terms to be finalized; suppliers must meet EMD and submit correct documentation

Delivery Schedule

Delivery period begins after original delivery order; option for up to 25% quantity change with extended timeframe

Penalties/Liquidated Damages

Penalties or LDs may apply for late delivery or non-conformance; details to be specified in contract

Bidder Eligibility

  • Experience in supplying IT hardware to educational institutions

  • Demonstrated ability to meet OEM pre-load OS and IS/ISB standards

  • Financial capacity to handle ₹2,000,000 estimated value and ₹50,000 EMD

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

HIGHER AND TECHNICAL EDUCATION DEPARTMENT

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Documents 7

GeM-Bidding-9379342.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
GRAPHICS Graphics Type Integrated
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Cabinet Form Factor SMALL FORM FACTOR (7 to 13 Liters)
CABINET Optical Drive No Optical Drive
PORTS Number of USB Ports Type C 1, 2 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type In Plane Switching (IPS)
Monitor Display Technology LED Backlit LCD (Liquid Crystal Display)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA
Monitor Speaker No, Yes
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar procurement projects

4

Financial statements (last 2-3 years)

5

EMD payment proof (DD/online receipt)

6

Technical bid documents showing compliance with specifications

7

OEM authorization letters (for resellers, if applicable)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Ranchi University desktop computer tender 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹50,000. Provide OEM authorization if required, and technical bid with OS pre-load, RAM/SSD/HDD specs, and UPS/MFP features. Ensure delivery within the 25% quantity variation clause and on-site warranty terms.

What documents are required for Jharkhand government IT tender bids?

Required documents include GST certificate, PAN card, experience certificates, last 2-3 years financial statements, EMD proof, technical compliance documents, and OEM authorizations. Ensure all documents reflect the exact product specs for desktops, UPS, and MFPs.

What are the technical standards for the MFPs in this tender?

MFPs must support A4/Legal sizes, auto duplexing, scan-to functions, original document feeder, and network connectivity. Printing performance benchmarks align with ISO/IEC 24734 standards; ensure compliant scanning and two-sided copying capabilities with sufficient paper trays.

What is the EMD amount and payment terms for this procurement?

EMD is ₹50,000. Payment terms will be disclosed in the contract; bidders must submit EMD via DD or online payment. Ensure compliance with vendor terms and provide necessary banking details for payment processing.

When is delivery expected after the original order for Ranchi University tender?

Delivery period commences from the last date of the original delivery order. The contract allows a 25% quantity variation with extended delivery time; minimum extension guidance is 30 days depending on calculated period.

What warranty and after-sales support are needed for suppliers?

On-site warranty is required for the desktop PCs, UPS, and MFPs, with potential for extended warranty. Bidders should specify years of on-site coverage and any AMC terms to ensure continuous campus IT support.

Are OEM authorizations required for participating vendors?

Yes, OEM authorizations must be provided when applicable. For resellers or system integrators, proof of OEM affiliation is required to confirm pre-loaded OS and hardware compliance with campus standards.

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