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Indian Army Stationery & Office Supplies Tender Lucknow Uttar Pradesh 2026 – Local Vendor Preference, 4 Years Experience, MSME Registration

Bid Publish Date

10-Jan-2026, 3:21 pm

Bid End Date

20-Jan-2026, 4:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue10-Jan-2026, 3:21 pm
AwardPending
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Quantity

2582

Category

Brown Tape 2 Inch

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad stationery and office supplies procurement in Lucknow, Uttar Pradesh 226001. The catalog spans 61 items including tape, clips, pens, papers, envelopes, files, markers, glue, and drafting supplies. The call emphasizes local vendor preference within a 150 km radius, a minimum of 4 years of related experience, and mandatory MSME registration. A pre-bid meeting and sample submission are required, with an emphasis on supplier readiness and sample conformity to stated standards. The scope appears to cover a wide internal requisition across multiple office categories, with a flexible quantity clause governed by an option to increase up to 25% of bid quantity during contract execution. This tender targets robust administrative supply chain support for the Army’s Lucknow-based units.

Key differentiators include mandatory pre-bid clarification, onsite sample verification, and the option clause that modulates delivery volumes and schedule, potentially affecting lead times and pricing negotiations. The 61-item BoM implies a diversified supply chain and strict vendor compliance.

Technical Specifications & Requirements

  • No formal technical specifications provided in the data; bidders should rely on itemized BoQ categories and standard office supply norms.
  • Required supplier prerequisites include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified).
  • The procurement requires compliance with local vendor preference rules and registration with MSME; no explicit IS/ISO standards are listed.
  • Delivery and QA expectations hinge on the option clause: quantity adjustments up to 25%, with delivery timelines tied to last delivery order date and extended periods following the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • An obligatory pre-bid meeting and product samples are mandated to ensure bid viability.

Terms, Conditions & Eligibility

  • EMD not specified in the extract; bidders should verify exact amount and mode.
  • Option clause allows up to 25% quantity variation during contract; extended delivery schedules depend on this calculation.
  • Documents for Vendor Code Creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • Eligibility: at least 4 years of experience with Indian Army or related category; registration with MSME; local vendor preference within 150 km.
  • Pre-bid meeting is mandatory; sample submission is required before financial bid opening.
  • All terms emphasize compliance with local procurement norms and timely delivery against contract delivery periods.

Key Specifications

  • 61 item categories covering stationery, paper, envelopes, filing, binding and drafting supplies

  • No explicit technical standards listed in data; rely on item descriptions

  • Delivery terms adjustable via option clause: +25% quantity possible

  • Delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Pre-bid meeting and product sample submission mandatory

  • Local vendor preference within 150 km radius

Terms & Conditions

  • Local vendor preference within 150 km radius from Lucknow

  • MSME registration and 4 years Army/related experience required

  • Pre-bid meeting mandatory with sample submission prior to financial bid

Important Clauses

Payment Terms

No explicit payment terms provided in the extract; bidders should obtain exact terms during the pre-bid or in the financial bid.

Delivery Schedule

Delivery period linked to last delivery order date; increased quantity delivery time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

No LD details available in the extract; verify during bid clarification and tender documents.

Bidder Eligibility

  • Minimum 4 years of experience with Indian Army or related category

  • MSME registered supplier with valid enlistment/registration per applicable codes

  • Head office within 150 km radius of Lucknow for local preference

  • Mandatory pre-bid meeting attendance and sample submission

  • Submission of PAN, GSTIN, cancelled cheque, and EFT mandate

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Bill of Quantities (BOQ) 61 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Brown Tape 2 Inch Brown Tape 2 Inch 7 bdl arjunm.gz9 15
2 Blinder Clip Small Blinder Clip Small 50 box arjunm.gz9 15
3 Blinder Clip Medium Blinder Clip Medium 50 box arjunm.gz9 15
4 Blinder Clip Big Blinder Clip Big 37 box arjunm.gz9 15
5 Transparent Tape 2 Inch Transparent Tape 2 Inch 7 bdl arjunm.gz9 15
6 Ball Pen Reynold Blue Ball Pen Reynold Blue 5 pkt arjunm.gz9 15
7 Ball Pen Reynold Black Ball Pen Reynold Black 1 pkt arjunm.gz9 15
8 Ball Pen Reynold red Ball Pen Reynold red 1 pkt arjunm.gz9 15
9 Blade for Paper Cutter Blade for Paper Cutter 7 nos arjunm.gz9 15
10 Bond Paper for ACR Bond Paper for ACR 2 ream arjunm.gz9 15
11 Colour flag Medium Colour flag Medium 55 pkt arjunm.gz9 15
12 Colour flag Small Colour flag Small 30 pkt arjunm.gz9 15
13 Carbon Paper Carbon Paper 1 set arjunm.gz9 15
14 CD Marker Black CD Marker Black 2 pkt arjunm.gz9 15
15 Clip Board Clip Board 3 nos arjunm.gz9 15
16 Drafting Pad A4 Drafting Pad A4 3 nos arjunm.gz9 15
17 DO Envelope DO Envelope 270 nos arjunm.gz9 15
18 Dak Folder Green and Blue Dak Folder Green and Blue 12 nos arjunm.gz9 15
19 Envelope Brown Small Envelope Brown Small 25 bdl arjunm.gz9 15
20 Envelope Brown Med Envelope Brown Med 25 bdl arjunm.gz9 15
21 Envelope Yellow A4 Envelope Yellow A4 10 bdl arjunm.gz9 15
22 Envelope Yellow FS Envelope Yellow FS 16 bdl arjunm.gz9 15
23 Eraser Eraser 6 box arjunm.gz9 15
24 Engagement Pad Engagement Pad 10 nos arjunm.gz9 15
25 Fevicol Fevicol 7 btl arjunm.gz9 15
26 File Cover All Colours File Cover All Colours 700 nos arjunm.gz9 15
27 File Cover White File Cover White 200 nos arjunm.gz9 15
28 Glue Stick 20 gm Glue Stick 20 gm 2 box arjunm.gz9 15
29 Ink for stamp pad Ink for stamp pad 15 nos arjunm.gz9 15
30 Pilot Pen V5 Blue Pilot Pen V5 Blue 3 box arjunm.gz9 15
31 Pilot Pen V5 Red Pilot Pen V5 Red 1 box arjunm.gz9 15
32 Pilot Pen V7 Black Pilot Pen V7 Black 1 box arjunm.gz9 15
33 Pilot Pen V7 Blue Pilot Pen V7 Blue 5 box arjunm.gz9 15
34 Pen Uniball Air Micro Blue Pen Uniball Air Micro Blue 25 nos arjunm.gz9 15
35 Pen Uniball Gel Impact Blue 1 Pen Uniball Gel Impact Blue 1 3 box arjunm.gz9 15
36 Paper A4 Size Paper A4 Size 200 ream arjunm.gz9 15
37 Paper FS Size Paper FS Size 40 ream arjunm.gz9 15
38 Photo Paper Photo Paper 2 pkt arjunm.gz9 15
39 Pencil Pencil 30 pkt arjunm.gz9 15
40 Register 400 Pages Register 400 Pages 60 nos arjunm.gz9 15
41 Register 200 Pages Register 200 Pages 40 nos arjunm.gz9 15
42 Register 100 Pages Register 100 Pages 20 nos arjunm.gz9 15
43 Stapler Large Stapler Large 5 nos arjunm.gz9 15
44 Stapler Small Stapler Small 10 nos arjunm.gz9 15
45 Stapler Pin Small 100 Stapler Pin Small 100 100 pkt arjunm.gz9 15
46 Stamp Pad Stamp Pad 7 nos arjunm.gz9 15
47 Scale Large steel Scale Large steel 15 nos arjunm.gz9 15
48 Sticky Note Pad large Size Sticky Note Pad large Size 20 nos arjunm.gz9 15
49 Sticky Note Pad Med Size Sticky Note Pad Med Size 7 nos arjunm.gz9 15
50 Sketch Pen Black Sketch Pen Black 1 pkt arjunm.gz9 15
51 Sizzer Sizzer 5 nos arjunm.gz9 15
52 Incoming Outgoing Dak Register 400 PagesIncoming Outgoing Dak Register 400 Pages Incoming Outgoing Dak Register 400 Pages 4 nos arjunm.gz9 15
53 Ration Account Register Ration Account Register 2 nos arjunm.gz9 15
54 Bin Card Bin Card 300 nos arjunm.gz9 15
55 Transparent PVC Sheet 100 Mtr Transparent PVC Sheet 100 Mtr 1 nos arjunm.gz9 15
56 Temp Marker Bold Temp Marker Bold 5 pkt arjunm.gz9 15
57 Tag Green Large Tag Green Large 60 bdl arjunm.gz9 15
58 U Clip Plastic Quoted U Clip Plastic Quoted 30 pkt arjunm.gz9 15
59 Highlighter Pen Highlighter Pen 11 pkt arjunm.gz9 15
60 Paper Punching Paper Punching 8 nos arjunm.gz9 15
61 Whitener Whitener 2 pkt arjunm.gz9 15

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Historical Data

Required Documents

1

PAN Card

2

GSTIN Certificate

3

Cancelled Cheque

4

EFT Mandate (bank-certified)

5

MSME registration

6

Experience certificates (minimum 4 years with Indian Army or related category)

7

Sample submission for product verification

8

Vendor Code Creation documents

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army stationery tender in Lucknow 2026?

Bidders must register with MSME, provide PAN, GSTIN, cancelled cheque, and EFT mandate. Attend mandatory pre-bid meeting, submit product samples, and demonstrate at least 4 years of related Army experience. Local preference within 150 km may affect shortlist and award.

What documents are required for this Lucknow procurement tender?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, MSME registration, and evidence of 4 years’ Army-related experience. Also prepare vendor code creation documents and product samples for verification before financial bid opening.

What is the delivery mechanism for quantity variation in this tender?

The contract allows up to 25% quantity variation. Delivery period adjusts using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days and possible extension to original terms per option clause.

What are the eligibility criteria for local vendors in Lucknow?

Local vendors must have their head office within a 150 km radius of Lucknow and hold MSME registration. This improves eligibility for evaluation and potential preference under the government procurement policy.

Are pre-bid meetings and samples mandatory for this procurement?

Yes. Attending the pre-bid meeting at the designated office and providing product samples before financial bid opening are mandatory to qualify for further evaluation.

What categories are included in the BoQ for this Indian Army tender?

The BoQ lists 61 items across stationery, papers, envelopes, clips, drafting supplies, and filing products. While exact specs aren’t provided here, bidders should align with typical standards for office supplies and ensure batch traceability.

What are the required sample submission procedures for bidders?

Submit the requested product samples in the office prior to bid opening; ensure samples represent typical catalog items and meet Army-quality expectations. Samples are used to verify conformity before the financial bid is considered.

Which registrations are mandatory for enrollment in this procurement?

Mandatory registrations include MSME enrollment and GST registration, alongside having a valid PAN card and bank EFT mandate. Ensure all documents are certified and up to date to avoid bid rejection.

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