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Madhubani District Panchayats Sanitary Napkins Vending Machines & Incinerator Smoke Control Tender 2025 Bihar

Bid Publish Date

12-Dec-2025, 12:02 pm

Bid End Date

22-Dec-2025, 9:00 pm

Location

MADHUBANI , BIHAR

Progress

Issue12-Dec-2025, 12:02 pm
AwardPending
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Quantity

2

Category

Sanitary Napkins Incinetator Machine with Smoke Control Unit

Bid Type

Two Packet Bid

Categories 4

SANITARY NAPKIN MACHINE BASE EXCHANGE EQUIPMENT ALTERNATING PRESSURE SYSTEMS

Tender Overview

Organization: Madhubani District Panchayats, under the Department of Panchayati Raj. Procurement: Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) and Sanitary Napkins Vending Machines (Q3). Location: Madhubani district, Bihar. Quantities/Value: No explicit BOQ quantity or estimated value disclosed. Key differentiator: option clause permits ±25% quantity variation during and after contract; delivery adjustments align to the original delivery period with calculated extension rules. Context: Tender emphasizes contract adaptability, GST considerations, and OEM authorization requirements.

Technical Specifications & Requirements

  • No explicit technical specifications in the tender data. Clauses reference generic sanitary equipment categories and mandatory OEM authorization when bidding via distributors.
  • Delivery framework allows expansion of order quantity up to 25% at contracted rates, with delivery period adjustments based on extended duration formula.
  • Compliance expectations include GST handling by bidders and potential price adjustments tied to GST rate changes.
  • Mandatory bid terms demand Manufacturer Authorization/OEM details, and joint liability for performance with any sub-contractors.
  • No ISI, IS 550, or other explicit technical standards listed in the data; bidders should verify OEM documentation and product certifications during bid submission.

Terms & Eligibility

  • EMD/ security deposits: Not specified in the tender data.
  • GST handling: Bidders must determine applicable GST; refund/adjustment per actuals up to quoted GST percentage.
  • OEM authorization: Required when submitting via Authorized Distributors; provide complete OEM authorization details.
  • Delivery terms: Option to extend delivery period; calculated extension formula applies with minimum 30 days.
  • Contractual risk: Purchaser may terminate for non-compliance, delivery failure, insolvency, or sub-contracting without consent.
  • Liability: Seller remains liable alongside sub-contractor regardless of assignment.

Key Specifications

  • Product category: Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)

  • Product category: Sanitary Napkins Vending Machines (Q3)

  • OEM authorization required for distributor bids

  • Delivery period adaptable with 25% quantity variation

  • GST applicability to be determined by bidder; reimbursement as per actuals or quoted rate

  • Joint and several liability with subcontractors

  • No explicit technical standards published in data; verification of certifications needed during bid

Terms & Conditions

  • Option Clause allows +/-25% quantity variation and extended delivery period with calculated time

  • GST liability to be determined by bidder; reimbursement at actuals or at lower quoted rate

  • OEM authorization mandatory for distributor bids; maintain joint liability with subcontractors

Important Clauses

Payment Terms

GST handling by bidder with reimbursement as per actuals or lower quoted rate; no fixed GST amount specified

Delivery Schedule

Delivery period starts from last date of original delivery order; extension formula: (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Contract termination possible for non-delivery, delivery delays, or insolvency; liability remains with seller and sub-contractors

Bidder Eligibility

  • Must provide OEM authorization if bidding through distributors

  • Comply with option clause on quantity and delivery timeline

  • Demonstrate ability to handle GST as per bidder’s determination

Past Similar Tenders (Historical Results)

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Closed: 20 September 2025
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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar projects)

4

Financial statements (as required by terms)

5

EMD/Security deposit documentation

6

Technical bid documents

7

OEM authorization/Manufacturer Authorization form

8

Distributorship authorization (if bidding through an authorised distributor)

9

Any other documents specifically requested in T&C

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Madhubani sanitation vending tender in 2025 with OEM authorization

Bidders must submit OEM authorization along with bid if using authorised distributors; ensure GST is determined by the bidder and included in bid, and provide experience certificates for similar projects. The tender allows a ±25% quantity variation and an extended delivery period under specified formulas.

What documents are required for Madhubani vending machine tender submission 2025

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD/security deposits, technical bid, OEM/MAN authorization, and distributor authorization if applicable. Ensure all documents align with Terms & Conditions and are properly notarized where needed.

What are the delivery terms for the Madhubani sanitation equipment tender

Delivery starts from the last date of the original delivery order. If an extension is exercised for increased quantity, additional time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum 30 days. Buyer may extend up to original delivery period.

Which standards or certifications are required for the sanitory napkins machines tender

The tender data does not specify exact standards; bidders should verify OEM certifications and any applicable local standards during submission. OEM authorization is mandatory for distributor bids; ensure product certifications are current and traceable to the manufacturer.

What is the GST handling requirement for the Madhubani bid 2025

Bidders must determine applicable GST and will receive reimbursement based on actual GST or the lower quoted GST rate, subject to the bid's stated GST percentage. No fixed GST amount is provided; bidders should plan for GST compliance.

What are the penalties for non-delivery in the Madhubani tender

Contract can be terminated for non-delivery or delayed delivery; the seller remains jointly and severally liable with any subcontractor for performance. Ensure timely delivery and replacement of defective items to avoid penalties.

Is there a guaranteed quantity in the Madhubani sanitation tender 2025

No fixed quantity is stated; the purchaser reserves the right to increase or decrease order quantity up to 25% at contract time and during the contract period, using the specified delivery extension rules.

What is required to prove eligibility for Madhubani panchayats sanitary procurement

Prove eligibility with OEM authorization, distributor details if applicable, and prior experience in similar sanitary equipment procurement. Provide financial statements and GST documentation; demonstrate capacity to handle potential quantity variation and extended delivery terms.

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