GEM

Panchayati Raj Department Bihar Sanitary Napkins Vending Machines & Incinerator with Smoke Control Tender 2025

Bid Publish Date

12-Dec-2025, 10:26 am

Bid End Date

22-Dec-2025, 2:00 pm

Location

KATIHAR , BIHAR

Progress

Issue12-Dec-2025, 10:26 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Category

Sanitary Napkins Incinetator Machine with Smoke Control Unit

Bid Type

Two Packet Bid

Categories 4

SANITARY NAPKIN MACHINE BASE EXCHANGE EQUIPMENT ALTERNATING PRESSURE SYSTEMS

Tender Overview

Panchayati Raj Department Bihar invites bids for Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). The tender contemplates optioned quantity adjustments up to 25%, with delivery timelines tied to the last delivery order and extended periods. Bidders must provide sample products, ISO certificate, and Authorization from OEM. The process requires GST Returns and a list of items with color catalogues. This procurement emphasizes local service capabilities and a two-year warranty, prioritizing nearest dealers for repair support.

  • Target location: Bihar state, India
  • Estimated value: not disclosed in data
  • Key differentiator: option clause enabling quantity variation and extension periods
  • Unique requirement: physical showroom/verification of goods at Panchayat premises before selection

Technical Specifications & Requirements

  • Product category: Sanitary Napkins Vending Machines (Q3) and Incinerator Machine with Smoke Control (Q3)
  • Evidence requirements: Sample delivery before bid deadline; ISO certificate; Authorization certificate; Previous work completion certificates; GST Return file (GSTR-3B); Notarized affidavit of non-blacklisted status; ITR AY 2022-23/2023-24/2024-25; Cartage/Item catalog with color images; Local service proof; 2-year warranty; Nearest dealer preference for repair
  • Compliance focus: non-disclosure of exact technical specs in tender data; bidders must demonstrate capability with catalogues and certifications
  • Delivery expectations: delivery period linked to last delivery order date; additional time computed by formula; minimum 30 days
  • Documentation: provide 2 years turnover certificate and annual turnover details

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in the provided data
  • Experience/Turnover: prior similar work certificates; last 2 years turnover certificate; relevant CARC/previous purchaser certificates
  • Delivery & Payment: delivery timelines to be defined by original and extended orders; payment terms not specified in data
  • Documents to submit: GST return, PAN, UID, experience certificates, ITRs, OEM authorizations, sample, product catalogue, local service proof
  • Warranty: 2-year warranty emphasis with nearest dealer support
  • Additional ATC: option to adjust quantity by up to 25% during contract; extension of delivery period as per formula

Key Specifications

    • Product/service names: Sanitary Napkins Vendng Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
    • Quantities: up to 25% quantity variation at bid/contract stage
    • Certifications: ISO certificate required; OEM authorization; IS0 referenced in data; no BIS/ISI specifics provided
    • Delivery: period starts from last date of original delivery order; extended period formula: (increased quantity ÷ original quantity) × original delivery period; minimum 30 days
    • Warranty: suggested 2-year warranty with local service proximity
    • Documentation: samples must be provided before bid deadline; GST filing (GSTR-3B) and ITRs requested
    • Local requirement: goods to be shown physically at Panchayat for eligibility assessment

Terms & Conditions

  • Option Clause: up to 25% quantity increase during contract with adjusted delivery timelines

  • Mandatory samples and OEM authorizations; ISO certification required

  • GST returns and modern tax documents required; non-blacklisted affidavit

Important Clauses

Payment Terms

No explicit payment terms specified in data; suggests standard procurement terms with delivery-based payment after inspection

Delivery Schedule

Delivery period begins after last original delivery order; extended period calculated by formula; minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ATC emphasizes delivery and performance through warranty and local service

Bidder Eligibility

  • Similar work experience certificates

  • Turnover certificate for last 2 years

  • OEM authorization and ISO certification

  • GST compliance (GSTR-3B) and current GST filing

Past Similar Tenders (Historical Results)

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Sanitary Napkins Incinetator Machine with Smoke Control Unit,Sanitary Napkins Vending Machines

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Posted: 10 September 2025
Closed: 20 September 2025
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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar work)

4

Financial statements / turnover certificates (last 2 years)

5

EMD/Security deposit details (amount not disclosed in tender data)

6

Technical bid documents and product samples

7

OEM authorization/certificate

8

ISO certificate

9

Notarized affidavit of non-blacklisted status

10

GST Returns (GSTR-3B current year)

11

ITR for AY 2022-23, 2023-24, 2024-25

12

Item catalog with color images

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Bihar Panchayati Raj sanitary napkins tender in 2025

Bidders must submit GST registration, PAN, ISO, OEM authorization, and sample products along with turnover certificates for the last two years. The ATC requires GST returns (GSTR-3B), ITRs for AY 2022-23 to 2024-25, and CARC-related work completion certificates. Ensure compliance with the 25% quantity variation clause.

What documents are required for sanitary napkins vending machines bid in Bihar

Required documents include GST certificate, PAN, UID, two-year turnover certificates, sample product, OEM authorization, ISO certificate, notarized non-blacklist affidavit, ITRs AY 2022-23 to 2024-25, and a color item catalogue with local service proof for may procurement.

What are the technical specifications for the smoke control incinerator machine

Tender data specifies Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) but no detailed specs. Bidders should provide ISO certification and OEM authorization, and samples. The evaluation will rely on compliance demonstration via catalogues and site eligibility checks at Panchayat premises.

When will delivery be required for quantity variations in Bihar tender

Delivery begins from the last date of the original delivery order. If extra quantity is exercised, the time extension uses (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.

What is the role of local service proof in the Bihar procurement

Local service proof prioritizes nearby dealers for repair support within the two-year warranty. Bidders must demonstrate proximity and service capability, ensuring availability of technicians for quick maintenance after deployment at Panchayat facilities.

What are the mandatory samples and why are they required

A mandatory sample must be provided before the bid deadline to verify product conformance with qualitative and functional expectations. Samples facilitate pre-approval during eligibility assessment and reduce on-site rejections at Panchayat premises.

What is the importance of ISO and OEM authorizations in this bid

ISO certification and OEM authorization are critical for eligibility; they demonstrate process quality and brand legitimacy. Bidders must attach valid ISO certificates and an OEM authorization letter to ensure product reliability and service support for vending/incinerator machines.

What is the expected warranty or after-sales support

The tender emphasizes a two-year warranty with local service proximity. Bidders should provide proof of service capabilities, spare parts availability, and response times to qualify for contract award and ensure uninterrupted operation in Panchayat facilities.

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