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Eastern Railway Multifunction Machine MFM (V2) Tender 2026 - ISI/ISO Printing Unit Procurement India

Bid Publish Date

06-Jan-2026, 1:13 pm

Bid End Date

17-Jan-2026, 12:00 pm

Location

HOWRAH , WEST BENGAL

Progress

Issue06-Jan-2026, 1:13 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 1

MACHINE

Tender Overview

The Eastern Railway, part of Indian Railways, issues a procurement opportunity for a Multifunction Machine MFM (V2). The scope includes supply, installation, testing, and commissioning of the device at the designated SSE/CW/BDC location under the jurisdiction of HWH. The tender references generic printing, scanning, and paper-handling capabilities, with service-center presence in the state of the consignee and OEM authorization requirements. Unique aspects include installation and commissioning at a railway facility and post-delivery inspection by the consignee. Estimated contract value and quantity details are not disclosed in the available data, but the project covers a complete turnkey delivery and support package.

Technical Specifications & Requirements

  • Product: Multifunction Machine MFM (V2) with basic printing, scanning, and copying capabilities
  • Print/Scan specs (as per tender items):
    • Print technology and Type of printing to be provided
    • Minimum print speeds as per ISO/IEC 24734 for A4 and A3 sizes (mono and color)
    • Auto duplexing for printing/copying
    • Maximum scan area and Scan-to functions to be supported
    • Original Document Feeder type, feeder capacity, and number of main paper trays
    • Total paper tray capacity at 75 GSM and bypass tray facility
    • Connectivity options and included accessories
    • Minimum duty cycle (prints/month) to be met
  • Scope: Supply, installation, testing, and commissioning; post-delivery inspection by consignee
  • Compliance: Service centers in each consignee state; OEM authorization/TCs to be provided
  • Documentation: Manufacturer authorization and related certifications required

Terms, Conditions & Eligibility

  • EMD/financials: Bid must include OEM authorization if applicable and relevant service-center evidence
  • Delivery: Installation and commissioning at the specified address; material delivery to SSE/CW/BDC under the given hierarchical arrangement
  • Inspection: Consignee will perform post-receipt inspection; pre-dispatch inspection may be used if ATC permits
  • Service & Support: Functional service center in the state of each consignee location; must establish if not present within 30 days of award
  • Compliance: Upload all required certificates and documents; failure leads to rejection
  • Warranty/Payment: Warranty terms and payment conditions tied to delivery acceptance and service support availability
  • Documentation: GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations
  • Penalties/SLAs: Penalty terms, performance bonds, or LD should be defined in the ATC

Key Specifications

    • Product name: Multifunction Machine MFM (V2) with standard printing, scanning, and copying features
    • Standards/Compliance: ISO/IEC 24734 for print speeds (A4/A3, mono/color)
    • Capabilities: Auto duplexing, Scan-to functions, Original Document Feeder with specified capacity
    • Paper handling: Main paper trays, total capacity at 75 GSM, bypass tray
    • Connectivity & accessories: Required connectivity options and bundled accessories
    • Warranty/AMC: Specified warranty and service requirements; on-site vs carry-in terms

Terms & Conditions

  • Key Term 1: OEM authorization and Manufacturer Authorization required with full contact details

  • Key Term 2: Delivery and commissioning at SSE/CW/BDC, inspection by consignee

  • Key Term 3: Functional Service Centre in state of consignee; establishment within 30 days

Important Clauses

Payment Terms

Payment terms tied to delivery acceptance and commissioning; ensure documentation of service-center capability

Delivery Schedule

Delivery and installation to be completed at designated location; target timelines to be provided in ATC

Penalties/Liquidated Damages

LD provisions or penalties to be defined; referenced in ATC and contract

Bidder Eligibility

  • Must provide OEM authorization or manufacturer authorization

  • Evidence of functional service center in the consignee state or plan to establish within 30 days

  • Compliance with installation, testing, and commissioning scope including on-site support

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Secure Print
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

Certificate (Requested in ATC)

2

OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria

3

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Eastern Railway MFM V2 tender 2026?

Bidders must submit OEM authorization, provide installation-comissioning plans, and show service-center readiness in the consignee state. Include GST, PAN, financials, and EMD as per ATC. Ensure ISO/IEC24734-based speeds and auto duplexing specifications are met in the technical bid.

What documents are required for the MFM V2 tender submission?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD, technical bid, OEM authorization, and certificates for conformity to ISO/IEC24734 speeds. Upload all certificates demanded in the Terms and Conditions and ATC.

What are the essential technical specifications for the MFM V2?

Essential specs include print speeds per ISO/IEC 24734 for A4/A3 sizes in mono and color, auto duplexing, scan-to functions, original feeder type and capacity, total paper tray capacity at 75 GSM, and required connectivity plus bundled accessories.

When is delivery and installation expected for the MFM V2?

Delivery and installation are to be completed at the SSE/CW/BDC address under the Indian Railways framework; ATC will specify any pre-dispatch or post-receipt inspection procedures.

What are the service-center requirements for the MFM V2 tender?

Bidder must maintain a functional service center in the state of each consignee location; if not present, establish within 30 days of award; payment releases after evidence submission of the center’s readiness.

What are the qualification criteria for OEM authorization in this tender?

Bidders must provide OEM/Original Service Provider authorization detailing name, designation, address, email, and phone. Authorization must cover supply, installation, testing, and commissioning responsibilities.

What is the inspection process for the MFM V2 procurement?

Consignee will conduct post-receipt inspection before acceptance; pre-dispatch inspection at seller premises may be applicable only if ATC permits; otherwise, the consignee conducts final checks.

What are the warranty and payment terms for this railway tender?

Warranty terms and payment terms are defined in the ATC and contract; typically payment follows acceptance post-installation with service-support obligations and potential LD for delays.

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