Hindustan Petroleum Corporation Ltd Monthly AMC of Filters Tender India 2025 - IS/OEM Standards (EMD ₹16700)

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for the Monthly AMC of multiple filter categories including Fire, Element Pre Fuel Filter, Element Micro Fuel Filter, Lub OIL Filter 232V12, Greaves Lub Oil CI4 20 LTR Pack, Primary AF Element, Air Filter Element, Safety 12 XRB12, Greaves Kool 10 LIT. The procurement scope appears as a service contract for ongoing maintenance rather than a one-time supply, with an EMD of ₹16,700 disclosed. The BOQ lists 8 total items, but individual quantities are not disclosed in the provided data. This tender sits under government-like procurement dynamics with a flexible quantity clause and extended delivery considerations. The location and start/end dates are not specified in the available information, suggesting internal or future publication. A key differentiator is the contract's option to increase quantity by up to 25% during both initial and currency periods at contracted rates, requiring bidders to plan scalable maintenance capacity and readiness to mobilize resources on short notice.

Technical Specifications & Requirements

• EMD: ₹16,700 (Demand draft/online as applicable by tender terms)
• Total items in BOQ: 8 (item descriptions shown as N/A, implying service scope exists but exact parts/quantities not disclosed)
• Product categories: monthly AMC for multiple filter types (fire, fuel, oil, air, safety components) and associated OEM brands (Greaves) reference in item list
• Delivery/activation: delivery period linked to original delivery order; option period uses fractional calculations ((increased quantity ÷ original quantity) × original delivery period) with a minimum of 30 days; extension provisions apply
• Standards/Certification: not specified in the provided data; bidders should confirm OEM compatibility and maintenance service standards during bid submission
• ATC/attachments: ATC documents uploaded by buyer; bidders must review for any specific compliance or eligibility criteria
• EMD/financials: EMD amount referenced; ensure payment/credential documents align with tender rules
• Procurement nature: maintenance/AMC services for a portfolio of engines/filters across specified items

Terms, Conditions & Eligibility

• EMD: ₹16,700 (required as part of bid security) with specified submission method
• Quantity flexibility: up to 25% increase in bid quantity at contracted rates during both initial and currency periods
• Delivery timing: based on last date of original delivery order; extended timing follows calculated formula with minimum 30 days; potential extension to original period
• ATC/documentation: bidders must comply with uploaded ATC terms and any OEM authorizations or technical compliance requirements
• Documentation: ensure GSTIN, PAN, experience certificates, and financial documents are prepared to support AMC services
• Contract dynamics: option clause allows variable volume, requiring scalable logistics and spare parts readiness
• Warranty/penalties: not explicitly stated in the provided data; bidders should verify warranties or SLA penalties in full terms
• Compliance: adhere to overarching procurement guidelines and any Hindustan Petroleum internal supplier requirements