Stationery And Printing Department Tamil Nadu Consumables for Digital Duplicators Tender Tiruppur 2025
Bid Publish Date
24-Oct-2025, 1:26 pm
Bid End Date
04-Nov-2025, 10:00 am
Location
Progress
Key Highlights
- • Brand/Model alignment: explicit need to match consumables to exact digital duplicator model numbers and part codes
- • Technical standards: ensure model-number to part-code mapping and color/size specifications are provided
- • Special clause: 25% quantity variation allowed during and after contract with pro-rated delivery impact
- • Eligibility emphasis: ability to scale supply to fluctuating orders without BOQ guidance
- • Warranty/AMC: not specified; bidders should seek clarity on post-delivery support
- • Penalties: not specified; document delivery penalties or LD terms if any
- • Delivery: flexible timelines anchored to last delivery order date under option clause
Tender Overview
Organization: Stationery And Printing Department, Tamil Nadu. Procurement: consumables for digital duplicators, including ink, drums, and master rolls, with model numbers and compatible digital duplicator variants. Location: Tiruppur, Tamil Nadu 638105. Potential bidders should prepare for a flexible quantity scenario under an option clause allowing up to 25% quantity variation during and after contract award. No BOQ items listed; emphasis on consumable components and exact compatibility with listed digital duplicator models. This tender hinges on precise model numbers, part codes, and colour/size specifications to ensure interchangeability and performance. Unique delivery-time mechanics arise from the option clause, influencing scheduling and procurement planning. Key differentiator is the requirement to map consumables to specific model numbers and corresponding part codes in the absence of BOQ line items.
Technical Specifications & Requirements
- Product Class, Brand, Type of Consumables, and Ink / Drum / Master Roll (Stencil) Model number must be provided.
- Include Corresponding Part number / code and Digital Duplicator Model numbers for which the consumable is suitable.
- Specify Colour of Consumables (if applicable) and Size of Drum/Master Roll.
- Tender expects explicit relationship between consumable components and compatible duplicator models, ensuring OEM/brand alignment where required.
- No BOQ items are listed, so bidders should proactively align stock with model-specific needs and verify compatibility with Tamil Development and Information Department devices.
Terms & Eligibility
- Option Clause: Purchaser may modify quantity up to 25% at contract award and during currency at contracted rates.
- Delivery timelines adjust based on last delivery date; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Bidders must comply with these option-based delivery terms and demonstrate ability to scale quantities within the specified tolerance.
- Other standard terms may apply per organization policies; ensure readiness to support variable orders and model-specific consumable compatibility.
Key Specifications
-
Product Class and Brand must be clearly identified
-
Type of Consumables: Ink, Drum, Master Roll (Stencil)
-
Model numbers: Ink/Drum/Master Roll and corresponding Part numbers
-
Compatible Digital Duplicator Models: list all supported models
-
Colour and Size: specify exact colour (if applicable) and drum/master roll size
Terms & Conditions
-
25% quantity variation allowed during contract and currency with proportional delivery impact
-
Delivery period adjusted using the formula including a minimum 30 days
-
Model-number to part-code mapping required; ensure OEM alignment and compatibility
Important Clauses
Option Clause
Purchaser may increase/decrease quantity by up to 25% at contract award and during currency; delivery timeline recalculated with minimum 30 days.
Delivery Timeframe
Delivery period extends from the last date of the original delivery order; adjustable per option clause.
Compatibility
Consumables must map to exact model numbers and part codes for the specified digital duplicators.
Bidder Eligibility
-
Experience delivering consumables for digital duplicators or similar office imaging devices
-
Financial capacity to handle variable orders up to 25% more than contracted quantity
-
Ability to provide OEM authorizations or evidence of brand compliance
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | SAI COMBINES Under PMA | Make : RISO Model : Riso Comcolor FW INK- Black | 27-10-2025 16:49:54 | |
| 2 | TRINITY MARKETING Under PMA | Make : RISO Model : Riso Comcolor FW INK- Black | 28-10-2025 10:17:14 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SAI COMBINES Under PMA | Item Categories : Consumables for Digital Duplicators | |
| L2 | TRINITY MARKETING Under PMA | Item Categories : Consumables for Digital Duplicators |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Consumables for Digital Duplicators (Q2)
Authority Records
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Documents 3
GeM-Bidding-8507592.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar consumables supply
Financial statements demonstrating liquidity for scale
EMD/Security deposit documents (if applicable in terms)
Technical bid documents detailing model-number compatibility
OEM authorizations or approvals for consumables
Product literature showing compatible digital duplicator models, part codes, and sizes
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specifications | Product Class | OEM |
| Specifications | Brand | Riso |
| Specifications | Type of Consumables | Ink |
| Specifications | Ink / Drum / Master Roll (Stencil) Model number | RISO Comcolor INK |
| Specifications | Corresponding Part number / code | S- 7250UA |
| Specifications | Digital Duplicator Model number /numbers for which Consumable is suitable | CC FW SERIES |
| Specifications | Colour of Consumables , if applicable | black |
| Specifications | Size of Drum/Master Roll | A3 |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for digital duplicator consumables tender in Tiruppur
Bidders must submit GST, PAN, experience certificates, and financial statements, plus OEM authorizations. Provide a detailed mapping of consumable model numbers to corresponding part codes and duplicator models. Ensure adherence to the 25% quantity option and clarify delivery timelines per the option clause.
What documents are required for Tamil Nadu consumables tender submission
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements showing liquidity, EMD if applicable, technical bid detailing model-number compatibility, OEM authorizations, and product literature showing compatible duplicator models and sizes.
What are the technical specifications for consumables in this bid
Bid must specify Product Class, Brand, Type of Consumables (Ink/ Drum/ Master Roll), Model number and Part number/code, along with the Digital Duplicator Model numbers that the consumable supports, including colour and drum/master roll size where applicable.
What is the delivery schedule under the option clause
Delivery is governed by the option clause allowing up to 25% quantity variation. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; delivery starts from the last date of the original order.
What is required to prove model-number compatibility
Submit product literature and OEM documentation showing exact model-number to part-code mappings, and verify compatibility with the listed duplicator models. Include diagrams or datasheets detailing colour, size, and installation notes if available.
Where to find the tender location and organization details
Tender is issued by the Stationery And Printing Department, Tamil Nadu for the Tiruppur region (638105). Ensure bids align with Tamil Development and Information Department procurement policies and file submissions under the stated organization and location.
What are the key eligibility criteria for this consumables tender
Eligibility includes demonstrated experience in supplying duplicator consumables, adequate financial stability, GST compliance, and ability to provide OEM authorizations. Bidders should also be prepared to meet model-number compatibility requirements and the 25% quantity option clause.
What are the payment terms for this procurement
Payment terms are not explicitly stated; bidders should seek clarification on invoicing, acceptance criteria, and schedule. Prepare to align invoicing with delivery milestones and confirm whether advance payments or milestone-based payments are permitted.