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Kendriya Vidyalaya Sangathan Catering Service Tender Varanasi Uttar Pradesh 2026 ISI/ISO Standards Noted 2026

Bid Publish Date

24-Jun-2026, 3:33 pm

Bid End Date

04-Jul-2026, 4:00 pm

EMD

₹50,000

Value

₹21,00,000

Location

VARANASI , UTTAR PRADESH
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Progress

Issue24-Jun-2026, 3:33 pm
AwardPending
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Quantity

1800

Bid Type

Two Packet Bid

Categories 4

RESTAURANT SERVICE FOODS AND DRINKS BREAKFAST CATERING SERVICE

Tender Overview

Kendriya Vidyalaya Sangathan, operating under the Department Of School Education And Literacy, invites bids for event-based catering services at Varanasi, Uttar Pradesh 221001. The scope encompasses multiple mealtimes including Breakfast, Lunch, Snacks/High Tea, Dinner, Night Sweets/Milk, Working Lunch, with options for VEG or NON VEG and a Special Buffet. Estimated contract value is ₹21,00,000 with an EMD of ₹50,000. The award will hinge on compliance with tender terms and acceptance of a 0% GST concession for the eligible institution. Unique delivery and service requirements revolve around school-events cadence and client-specific meal configurations, with potential scope adjustments up to 50% as per ATC rules.

Technical Specifications & Requirements

  • Total Items/BOQ: Not specified (no BOQ items available)
  • Service category: Event-based catering for multiple daily meals and special buffets
  • Diet options: VEG or NON VEG per service instance
  • Location: Varanasi, Uttar Pradesh
  • Estimated contract value: ₹21,00,000; EMD: ₹50,000
  • GST concession: 0% applicable under Notification 122017-Central Tax (Rate) dated 28/06/2017 for eligible government institutions
  • ATC/Offer terms: Escalation and contract variation up to 50%; no subcontracting without consent
  • Support/Service: Escalation matrix required from bidder/OEM; compliance with bid certificates is mandatory
  • Standards/Compliance: Not explicitly listed; bidders must rely on standard catering norms and statutory compliance

Terms, Conditions & Eligibility

  • EMD: ₹50,000; must be submitted as part of bid; conditions for concessionary GST apply
  • GST concession: 0% for eligible government institution; certificate issued after award
  • Variation clause: 50% up/down in quantity or duration pre-issuance and post-issuance with consent for lumpsum contracts
  • Assignment/Sub-contracting: Prohibited without prior written consent; joint and several liability remains
  • Documentation: Upload all required certificates/docs; missing certificates may lead to rejection
  • Warranty/Support: Escalation matrix required; service support terms to be clarified in ATC
  • Delivery/Execution: Service delivery aligned to school events and schedules; adherence to tender terms essential

Key Specifications

  • Event-based catering for multiple meals per day with VEG/NON VEG options

  • Estimated contract value ₹21,00,000; EMD ₹50,000

  • GST concession 0% for eligible government institution; certificate issued post-award

  • Variation clause up to 50% in quantity or duration; consent required for scope changes

  • Escalation matrix to be provided by bidder/OEM for service support

  • No BOQ items available; rely on standard catering service scope and event-based deliverables

Terms & Conditions

  • 50% quantity/duration variation allowed by contract terms

  • 0% GST concession for eligible government body with post-award certificate

  • EMD of ₹50,000 required; bid may be rejected for missing certificates

Important Clauses

Payment Terms

0% GST concession; payment terms to be specified in ATC; EMD to be submitted with bid

Delivery Schedule

Service delivery must align with school event calendar; no fixed daily delivery requirement published

Penalties/Liquidated Damages

Not explicitly stated; implied via ATC for service delivery shortfalls and contractual non-performance

Bidder Eligibility

  • Experience in event-based catering for educational institutions

  • Ability to provide VEG and NON VEG meal options

  • Compliance with GST/concessional schemes and relevant tax documentation

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Catering service (Event Based) - Breakfast; VEG OR NON VEG; Special Buffet , Catering service (Event Based) - Lunch; VEG OR NON VEG; Special Buffet , Catering service (Event Based) - Snacks/High Tea; VEG OR NON VEG; Special Buffet , Catering service (Event Based) - Dinner; VEG OR NON VEG; Special Buffet , Catering service (Event Based) - NIGHT SWEETS/MILK; VEG OR NON VEG; Special Buffet , Catering service (Event Based) - WORKING LUNCH; VEG OR NON VEG; Special Buffet

Authority Records

MINISTRY OF EDUCATIONSCHOOL EDUCATION AND LITERACY DEPARTMENT

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Documents 4

GeM-Bidding-9515117.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in event-based catering

4

Financial statements (audited if available)

5

EMD submission proof (instrument/digital payment receipt)

6

Technical bid documents (methodology, menu samples, staffing plan)

7

OEM authorizations or supplier approvals (if applicable)

8

Any certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the catering service tender in Varanasi for 2026?

Bidders must submit all required certificates (GST, PAN, experience proofs), provide EMD of ₹50,000, and attach technical bid documentation including menu samples and staffing plan. The contract allows up to 50% variation in quantity or duration; ensure compliance with 0% GST concession for eligible government institutions.

What documents are required for Kendriya Vidyalaya catering tender in UP?

Required documents include GST registration, PAN, audited financial statements, experience certificates in event-based catering, EMD proof, technical bid with service approach, and OEM authorizations if applicable. Upload all certificates per ATC notes; missing docs may lead to rejection.

Which meals are covered under this event-based catering tender in UP?

The scope includes Breakfast, Lunch, Snacks/High Tea, Dinner, Night Sweets/Milk, and Working Lunch with VEG or NON VEG options, plus Special Buffet arrangements as per school event requirements.

What is the estimated contract value and EMD for the UP catering tender?

The estimated contract value is ₹21,00,000 and the Earnest Money Deposit is ₹50,000. GST concession of 0% applies to eligible government institutions; certificate issued after award.

What are the payment terms for the Kendriya Vidyalaya catering contract?

Payment terms will be defined in the ATC; expect standard government norms with possible milestone payments. EMD must be submitted with bid; post-award, services require adherence to delivery schedules and quality benchmarks.

Are there any special clauses on contract variation for this catering bid?

Yes, contract quantity or duration can be adjusted up to 50% at the time of contract issue and again post-issue with consent for lumpsum service contracts, subject to the buyer's approval.

What standards or certifications are required for this catering tender in UP?

Bidders should provide standard catering credentials and any applicable ISO/IS standards; the tender notes a 0% GST concession, with post-award certificate, and mandatory escalation matrix for service support.

Where can bidders find the escalation matrix and ATC terms for this tender?

The bidder must provide an escalation matrix as part of the service support commitment; ATC documents (Agreement/T&C) must be reviewed for exact delivery deadlines, support contacts, and any additional certification requirements.

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