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Damodar Valley Corporation Spares for GEA Ecoflex Plate Heat Exchangers Tender 2026 Rajasthan-like Region ISI Missing but OEM Auth 2026

Bid Publish Date

27-Jun-2026, 4:09 pm

Bid End Date

07-Jul-2026, 5:00 pm

Value

₹4,93,029

Location

BANKURA , WEST BENGAL
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Progress

Issue27-Jun-2026, 4:09 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

65

Category

NBR Channel Gasket Spares for Seal oil PHE Air Side PHE Type 40CDS10 VT 40CDL16

Bid Type

Single Packet Bid

Tender Overview

Damodar Valley Corporation invites bids for procurement of spares for GEA Ecoflex plate heat exchangers covering the seal oil PHE (air and hydrogen sides) and primary water PHE variants, including associated GLUE ADHESIVE EQUIPMENT. Estimated value: ₹493,029. Process on a Single OEM basis with mandatory manufacturer authorization. Location: regional scope under DVC Contracts & Materials. Delivery terms mandate FOR destination pricing with GST included; bidders must supply GSTHSN evidence. A key differentiator is the option clause allowing ±25% quantity adjustments at contracted rates and extended delivery timelines based on the option exercised. The contract includes 0.5% per week LD for delays. Archana Lakra and Rahul Kumar (Mejia Thermal Power Station) are contact points for inquiries.

Keywords: tender in DVC, Damodar Valley Corporation procurement, GEA Ecoflex spares, plate heat exchanger components, OEM authorization tender 2026.

Technical Specifications & Requirements

  • OEM-only tender with required valid authorization/dealership/distributorship certificates from the manufacturer.
  • Price basis: Firm till contract execution, FOR destination in INR, inclusive of GST and packing/forwarding.
  • HSN code submission with documentary evidence; GST rate confirmation mandatory.
  • Delivery schedule: Original delivery period; option clause permits up to 25% quantity increase/decrease during contract, with extended delivery time formula: ((Additional quantity ÷ Original quantity) × Original delivery period) subject to a minimum of 30 days.
  • LD clause: Delays attract 0.5% of contract value per week; force majeure considered.
  • 7 items in BOQ, all related to NBR channel gaskets and seal oil/primary water PHE spares; detailed item data not disclosed.

Terms, Conditions & Eligibility

  • Single OEM basis; bidder must submit manufacturer authorization certificate for the tender.
  • Delivery terms: FOR destination; rates in INR; GST included; GST rate confirmed by bidder.
  • EMD: Not disclosed in data; bidders should prepare standard bid security per OEM terms.
  • Payment terms: GST-inclusive price; payment processing terms not specified; bidders should verify at bid submission.
  • GST compliance: GST applicability advised to be self-verified; reimbursement as per actuals or applicable rate, whichever is lower, with caps.
  • Warranty/penalties: LD for late delivery at 0.5% per week; option clause governs delivery variability.

Key Specifications

  • Product category: Spares for GEA Ecoflex plate heat exchangers (Seal Oil PHE Air Side, Hydrogen Side) and Primary Water PHE

  • Items include NBR channel gasket spares and glue adhesive equipment

  • Estimated contract value: ₹493,029; exact BOQ items not disclosed

  • Delivery terms: FOR destination; GST included; firm pricing until contract execution

  • OEM authorization required; single OEM tender; HSN code submission required

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at contracted rates

  • Delivery period adjustments linked to original delivery period with minimum 30 days

  • 0.5% weekly liquidated damages for delays in delivery

Important Clauses

Payment Terms

Prices must be firm till contract execution; FOR destination; GST inclusive; GST rate to be confirmed by bidder

Delivery Schedule

Option to increase/decrease order quantity by up to 25%; extended delivery time formula with minimum 30 days

Penalties/Liquidated Damages

Delay penalties at 0.5% of contract value per week or part thereof

Bidder Eligibility

  • Must be OEM-authorized by the manufacturer for this tender

  • Experience in supplying plate heat exchanger spares (GEA Ecoflex) or equivalent

  • GST registered with valid documentation; financial qualification as per tender norms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

NBR Channel Gasket Spares for Seal oil PHE Air Side PHE Type 40CDS10 VT 40CDL16 , NBR Start End and Gasket Spares for Seal Oil PHE Air Side Type 40CDS10 VT 40CDL16 , NBR Channel Gasket Spares for Seal Oil PHE Hydrogen Side Type NT50MCDL16 Sl No IN11181260 , NBR Start End and Gasket Spares for Seal Oil PHE Hydrogen Side Type NT50MCDL16 Sl No IN11181260 , GLUE ADHESIVE EQUIP NAME SEAL OIL PHE , NBR Channel Gasket Spares for Primary water PHE Type VT40CDS16 SL NO IN 17180553 , NBR Start End Gasket Spares for Primary water PHE Type VT40CDS16 SL NO IN 17180553

Authority Records

MINISTRY OF POWER

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Documents 7

GeM-Bidding-9510550.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items Sign in for GEM prices

#1

NBR Channel Gasket Spares for Seal oil PHE Air Side PHE Type 40CDS10 VT 40CDL16

NBR Channel Gasket Spares for Seal oil PHE Air Side PHE Type 40CDS10 VT 40CDL16

16 ea Delivery: 210 days
#2

NBR Start End and Gasket Spares for Seal Oil PHE Air Side Type 40CDS10 VT 40CDL16

NBR Start End and Gasket Spares for Seal Oil PHE Air Side Type 40CDS10 VT 40CDL16

4 set Delivery: 210 days
#3

NBR Channel Gasket Spares for Seal Oil PHE Hydrogen Side Type NT50MCDL16 Sl No IN11181260

NBR Channel Gasket Spares for Seal Oil PHE Hydrogen Side Type NT50MCDL16 Sl No IN11181260

16 ea Delivery: 210 days
#4

NBR Start End and Gasket Spares for Seal Oil PHE Hydrogen Side Type NT50MCDL16 Sl No IN11181260

NBR Start End and Gasket Spares for Seal Oil PHE Hydrogen Side Type NT50MCDL16 Sl No IN11181260

4 set Delivery: 210 days
#5

GLUE ADHESIVE EQUIP NAME SEAL OIL PHE

GLUE ADHESIVE EQUIP NAME SEAL OIL PHE

5 ea Delivery: 210 days
#6

NBR Channel Gasket Spares for Primary water PHE Type VT40CDS16 SL NO IN 17180553

NBR Channel Gasket Spares for Primary water PHE Type VT40CDS16 SL NO IN 17180553

16 ea Delivery: 210 days
#7

NBR Start End Gasket Spares for Primary water PHE Type VT40CDS16 SL NO IN 17180553

NBR Start End Gasket Spares for Primary water PHE Type VT40CDS16 SL NO IN 17180553

4 set Delivery: 210 days

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization from manufacturer

4

Experience certificates (similar spare parts for plate heat exchangers)

5

Financial statements (as applicable for procurement)

6

Technical bid documents showing compliance with OEM spares

7

Evidence of bid security/EMD (as applicable)

Frequently Asked Questions

How to bid for Damodar Valley spares tender in 2026?

Bidders must be OEM-authorized by the manufacturer, submit OEM authorization, GST certificate, PAN, and experience certificates for plate heat exchanger spares. Provide FOR destination pricing, HSCode evidence, and confirm GST rate. The bid includes an option clause allowing ±25% quantity changes with a minimum 30-day extension if invoked.

What documents are required for GEA Ecoflex spares bidding 2026?

Required documents include GST registration, PAN, OEM authorization, experience certificates for similar spares, financial statements, technical bid for compliance with OEM, and EMD documentation as applicable. Ensure HSCode submission and GST rate confirmation are provided with the offer.

What are the delivery terms for the DVC plate heat exchanger spares?

Delivery is on FOR destination basis in INR with GST included. The contract allows up to 25% quantity variation and the extended period is calculated using the specified formula, with a minimum extension of 30 days.

What are the penalties for late delivery in this tender?

Liquidated damages are charged at 0.5% per week or part of a week of the delayed contract value. Delays beyond force majeure are subject to contract terms; ensure timely delivery by coordinating OEM support and logistics.

Which standard or certification is required for bidders in this tender?

Bidders must provide OEM authorization from the manufacturer, ensure GST compliance with proper HSCode, and supply plate heat exchanger spare parts that match OEM specifications for GEA Ecoflex systems.

What is the estimated value and scope of the spares tender 2026?

Estimated value: ₹493,029 for seven items comprising NBR gasket spares for seal oil and primary water PHE, plus glue adhesive equipment. The BOQ lists seven items, though detailed item descriptions are not disclosed publicly.

How to verify GST applicability for this DVC tender?

Bidders must self-verify GST applicability; GST reimbursement is per actuals or the applicable rate, whichever is lower, with a cap at quoted GST percentage. Provide GST details and rate confirmation with bid submission.

What is the scope of OEM authorization required for this bid?

The tender requires valid OEM authorization/dealership/distributorship for the specific GEA Ecoflex spares. Bid submissions must include the manufacturer’s authorization to qualify for the single-OEM procurement process.

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