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Hindustan Petroleum Corporation Ltd Catering Services Tender Visakhapatnam Andhra Pradesh 2026 - EMD ₹140000, 25% Quantity Option

Bid Publish Date

22-Jun-2026, 11:14 am

Bid End Date

02-Jul-2026, 12:00 pm

EMD

₹1,40,000

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

Issue22-Jun-2026, 11:14 am
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Quantity

113325

Category

TEACOFFEEVISAKH RO ADMIN

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL Visakhapatnam catering procurement for multiple service lines (tea/coffee, breakfast, lunch, snacks, cake) across admin and LPG zonal offices
  • • EMD of ₹140000; online RTGS/internet banking payment to SBIN0009930, A/c 10404415390
  • • Option clause allows 25% quantity increase/decrease and corresponding delivery-time adjustments with minimum 30 days extension
  • • No explicit product specs in BOQ; service-based tender requiring compliance with buyer-atc terms and standard financial health proofs
  • • Non-liquidation and bankruptcy prohibition; undertaking required for financial standing
  • • Delivery & performance terms governed by HPCL ATC; ensure readiness for multi-location catering delivery
  • • Ongoing compliance with GST, PAN, experience certificates, and vendor OEM authorizations (if applicable)

Categories 6

LPG BREAKFAST DISTILLATION BOX SUPPLY OF SYNTHETIC FABRIC ALKANES

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL) — Visakhapatnam, Andhra Pradesh. Product/Service: catering and allied food services including tea/coffee, breakfast, lunch (fruit lunch), snacks, cake for admin buildings and LPG zonal offices. Estimated Value: not disclosed; EMD: ₹140000. Location: VISAKHAPATNAM, 530001. Scope includes multiple service lines (TEACOFFEEVISAKH RO ADMIN, LUNCHFRUIT LUNCHVISAKH RO, SNACKSVISAKH RO ADMIN BUI, SPECIAL LUNCH DURING FUNC, SNACKBOX MEETI, CAKEADMIN BUILDING, TEACOFFEELPG ZONAL OFFICE, BREAKFAST WITH TEA LPG ZON, LUNCHFRUIT LUNCH LPG ZONAL, SNACKSLPG ZONAL OFFICE, CAKELPG ZONAL OFFICE). The buyer reserves option to adjust quantity by up to 25% and extend delivery within contract rates. The procurement aims to standardize catering across HPCL Vizag facilities.

Technical Specifications & Requirements

  • EMD amount: ₹140000 via online RTGS/Internet Banking to Hindustan Petroleum Corporation Ltd, SBIN0009930, account 10404415390. Upload proof of transfer with bid.
  • Delivery terms: Quantity adjustments up to 25%, extended delivery period calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Payment terms: Online transfer accepted; payment terms not explicitly stated beyond EMD submission method. Scope includes onsite meals and hospitality services across multiple HPCL Vizag locations.
  • No specifications listed; the BOQ items show N/A for all 14 items, indicating a service bundle rather than discrete product specs.
  • ATC/Bid terms: Vendors must comply with buyer-added terms, including financial standing and non-liquidity, plus the option clause.

Terms, Conditions & Eligibility

  • EMD: ₹140000; submission via RTGS/internet banking with bid number and bidder name in transaction details.
  • Financial standing: bidder must not be in liquidation or bankruptcy; an undertaking to be uploaded.
  • Delivery schedule & extensions: option to increase quantity up to 25% and extend delivery time accordingly; minimum extension 30 days.
  • Documentation: include GST, PAN, experience certificates, financial statements; OEM authorizations if applicable.
  • PBG/EMD alternative: EMD payment proof required; bank details provided for transfer.
  • Warranty/penalties: not specified; standard HPCL ATC applies for service contracts.
  • Eligibility: bidders must meet corporate financial health and non-liquidation criteria; continue to bid with required bid documents.

Key Specifications

  • Service category: catering and allied food services (tea/coffee, breakfast, lunch, snacks, cake) for HPCL Vizag locations

  • EMD: ₹140000 with online payment proof

  • Delivery scope: multiple HPCL Vizag buildings including admin and LPG zonal offices

  • Quantities: adjustable up to 25% by option clause

  • Standards/compliance: no specific technical specs listed in BOQ; comply with HPCL ATC and GST/PAN requirements

Terms & Conditions

  • EMD ₹140000; online transfer to SBIN0009930, A/c 10404415390

  • Quantity adjustment up to 25% during contract; delivery extension rules as described

  • Non-liquidation/ bankruptcy prohibition; mandatory undertakings

Important Clauses

Payment Terms

EMD via RTGS/online; ensure bid number and bidder name in transaction; payment terms beyond EMD not explicitly stated in ATC

Delivery Schedule

Option to increase quantity up to 25%; delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; HPCL ATC governs defaults and potential LD suitable per contract terms

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy; provide undertaking

  • Demonstrated ability to provide catering services for multi-location HPCL facilities

  • Adequate financial health with GST/PAN compliance and audited statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

TEACOFFEEVISAKH RO ADMIN , BREAKFAST WITH TEAVISAKH , LUNCHFRUIT LUNCHVISAKH RO , SNACKSVISAKH RO ADMIN BUI , SPECIAL LUNCH DURING FUNC , SUPPLY OF SNACK BOX MEETI , CAKEADMIN BUILDING , TEACOFFEELPG ZONAL OFFICE , BREAKFAST WITH TEALPG ZON , LUNCHFRUIT LUNCHLPG ZONAL , SNACKSLPG ZONAL OFFICE , CAKELPG ZONAL OFFICE

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 5

GeM-Bidding-9490810.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items Sign in for GEM prices

#1

TEACOFFEEVISAKH RO ADMIN

TWO CUPS OF TEACOFFEE NORMAL TEABLACK TEALEMON TEA ETC EVERYDAY TO EACH EMPLOYEE TEACOFFEE TO BE SERVED IN DISPOSABLE FOOD GRADE PAPER CUPS CONFORMING TO NOT LESS THAN 100 GSM OR IN PORCELAINSTEELCLAY CUPS REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

50,000 eac Delivery: 365 days
#2

BREAKFAST WITH TEAVISAKH

THE CATERER WILL HAVE TO SERVE BREAKFAST WITH TEA AS PER THE ATTACHED LIST REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

6,500 eac Delivery: 365 days
#3

LUNCHFRUIT LUNCHVISAKH RO

DETAILS AS PER ATTACHMENT REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

10,000 eac Delivery: 365 days
#4

SNACKSVISAKH RO ADMIN BUI

DETAILS AS PER ATTACHMENT REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

15,000 eac Delivery: 365 days
#5

SPECIAL LUNCH DURING FUNC

TO SUPPLY SPECIAL LUNCH DURING FUNCTION AS PER ATTACHMENT REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

1,000 eac Delivery: 365 days
#6

SUPPLY OF SNACK BOX MEETI

SUPPLY SNACKS BOX AS PER TENDER ATTACHMENT INCLUDING COST OF BOX AND PACKING AS AND WHEN REQUIRED REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

500 eac Delivery: 365 days
#7

CAKEADMIN BUILDING

SUPPLY OF CAKE FOR VARIOUS CORPORATE AND BUSINESS EVENTS AS PER ATTACHMENT REQUIRED AT VISAKH RO ADMIN BUILDINGSIRIPURAM

15 eac Delivery: 365 days
#8

TEACOFFEELPG ZONAL OFFICE

TWO CUPS OF TEACOFFEE NORMAL TEABLACK TEALEMON TEA ETC EVERYDAY TO EACH EMPLOYEE TEACOFFEE TO BE SERVED IN DISPOSABLE FOOD GRADE PAPER CUPS CONFORMING TO NOT LESS THAN 100 GSM OR IN PORCELAINSTEELCLAY CUPS REQUIRED AT LPG ZONAL OFFICE

15,000 eac Delivery: 365 days
#9

BREAKFAST WITH TEALPG ZON

THE CATERER WILL HAVE TO SERVE BREAKFAST WITH TEA AS PER THE ATTACHED LIST REQUIRED AT LPG ZONAL OFFICE

4,000 eac Delivery: 365 days
#10

LUNCHFRUIT LUNCHLPG ZONAL

DETAILS AS PER ATTACHMENT REQUIRED AT LPG ZONAL OFFICE

5,000 eac Delivery: 365 days
#11

SNACKSLPG ZONAL OFFICE

DETAILS AS PER ATTACHMENT REQUIRED AT LPG ZONAL OFFICE

5,000 eac Delivery: 365 days
#12

SPECIAL LUNCH DURING FUNC

TO SUPPLY SPECIAL LUNCH DURING FUNCTION AS PER ATTACHMENT REQUIRED AT LPG ZONAL OFFICE

1,000 eac Delivery: 365 days
#13

SUPPLY OF SNACK BOX MEETI

SUPPLY SNACKS BOX AS PER TENDER ATTACHMENT INCLUDING COST OF BOX AND PACKING AS AND WHEN REQUIRED REQUIRED AT LPG ZONAL OFFICE

300 eac Delivery: 365 days
#14

CAKELPG ZONAL OFFICE

SUPPLY OF CAKE FOR VARIOUS CORPORATE AND BUSINESS EVENTS AS PER ATTACHMENT REQUIRED AT LPG ZONAL OFFICE

10 eac Delivery: 365 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar catering services

4

Financial statements (last 2-3 years)

5

EMD payment proof or online transfer receipt

6

Technical bid documents

7

OEM authorizations or vendor registrations (if applicable)

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL catering tender in Visakhapatnam 2026?

To bid, upload GST, PAN, experience certificates, financial statements, and EMD proof of ₹140000. Ensure online EMD payment to SBIN0009930 with the exact bid number and bidder name; comply with HPCL ATC regarding quantity adjustment up to 25% and delivery timelines.

What documents are required for HPCL Visakhapatnam catering bid 2026?

Submit GST certificate, PAN card, recent experience certificates for similar services, audited financial statements, EMD transfer proof, technical bid, and any OEM authorizations. Additional vendor registrations may be requested; ensure non-liquidation undertaking is included.

What are the delivery time terms for HPCL catering services in Vizag?

Delivery terms permit up to a 25% quantity adjustment. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; extendable to the original delivery duration per ATC.

What is the EMD amount and payment method for this HPCL tender?

The EMD is ₹140000. Payment must be made online via RTGS/internet banking to Hindustan Petroleum Corporation Ltd, SBIN0009930, account 10404415390. Include bid number and bidder name in the transaction details and upload proof with the bid.

Are there specific standards or certifications required for HPCL catering bid 2026?

No explicit culinary standards are listed in the BOQ; bidders must comply with HPCL ATC and provide GST/PAN, experience proof, and financial health documents. OEM authorizations may be required if using third-party brands.

What locations are covered under HPCL Vizag catering tender 2026?

Catering services span multiple Vizag facilities, including admin buildings and LPG zonal offices as listed in the tender scope: TEACOFFEEVISAKH RO ADMIN, LUNCHFRUIT LUNCHVISAKH RO, TEACOFFEELPG ZONAL OFFICE, etc.

How will payment terms be processed for HPCL Vizag catering contract?

Payment terms specify EMD submission and standard procurement payments under HPCL ATC; exact service payment terms are not detailed in the tender text, bidders should await contract clauses outlining milestones and settlement timelines.

What is the significance of the 25% quantity option in this HPCL tender?

The option allows a ±25% adjustment to original contract quantities at contracted rates, with calculated delivery extensions; bidders must factor this flexibility into pricing, supply chain, and staffing plans for Vizag locations.

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