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Akola Police Maharashtra All-in-One PC/Desktop Computer Tender 2026 | EMD ₹15000, On-site OEM Warranty, Service Center

Bid Publish Date

18-Jun-2026, 7:56 pm

Bid End Date

29-Jun-2026, 8:00 pm

EMD

₹15,000

Location

AKOLA , MAHARASHTRA
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Progress

Issue18-Jun-2026, 7:56 pm
AwardPending
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Quantity

17

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

Organization: Akola Police, under the Home Department Maharashtra, invites bids for All-in-One PC (V2), High End Desktop Computer (Q2), and related Entry and Mid Level Desktop Computers (Q2), including Printer (V2). The scope covers Supply, Installation, Testing and Commissioning of the stated systems in Akola, Maharashtra 444001. EMD is ₹15,000 via Demand Draft, with delivery and post-installation support governed by ATC terms. The tender emphasizes service capability within Maharashtra and requires OEM warranty alignment and regional service centers. The option clause allows quantity variation up to ±25%. Unique clauses include mandatory OEM warranty documentation and BI/ATC acceptance requirements.

Technical Specifications & Requirements

  • Product scope includes: All-in-One PC (V2), High End Desktop PC (Q2), Entry/Mid Level Desktop PC (Q2), and Printer (V2).
  • Technical attributes listed across categories include: Processor numbers, RAM size (GB), Storage type and capacity (GB), Display size (inches), Mouse/Keyboard connectivity, and On-site OEM warranty (years).
  • Operating system: factory preloaded with certification; primary storage: SSD/HDD capacity; RAM: specified in GB; Monitor availability; Panel type and screen size in CM; TPM presence; and portability/standards aligned to OEM offerings.
  • Category-specific items mention: IS/ISO compliant printing speeds (per ISO/IEC 24734 for A4/A3, monochrome/color), auto duplexing, and connectivity features. The specification set requires adherence to Factory Pre-loaded OS and OEM warranty terms.

Terms, Conditions & Eligibility

  • EMD: ₹15,000, payable by Demand Draft in favor of “SUPDT. OF POLICE AKOLA” within 5 days post bid end date.
  • Delivery & Variations: Option to increase/decrease quantity up to 25%; delivery period starts after the original delivery date; extended time calculation formula provided in ATC.
  • Service & Support: Must have a functional service center in the state of each consignee location or establish one within 30 days of award; on-site warranty scenarios require OEM support with dedicated toll-free number and escalation matrix.
  • Documentation & Compliance: Bidder must accept ATC, submit OEM warranty certificate, malicious code certificate, and BOQ compliance on bidder letterhead; complete KYC (PAN, GST, CA certificate, GSTR-3B, 3-year ITR) and MSME/Udyam in ATC-1; GST and tax filings to be verified.

Key Specifications

  • All-in-One PC / Desktop PC / Printer scope

  • RAM size expressed in GB (e.g., 8GB/16GB)

  • Storage type and capacity (SSD/HDD, total GB)

  • Display size (inches) and panel type

  • Number of USB/Ports, connectivity options

  • Trusted Platform Module (TPM) availability

  • Factory pre-loaded OS with certification

  • On-site OEM warranty period (years) and coverage

  • Printer print speeds per ISO/IEC 24734 (A4/BW and color; A3)

  • Auto duplexing feature and paper size support

  • Printer/PC include minimum required drivers and OEM support

Terms & Conditions

  • EMD amount of ₹15,000 via Demand Draft; submission within 5 days of bid end date

  • Quantity may vary ±25% during contract; delivery timeline starts after original delivery date

  • Service centers must exist in-state or be established within 30 days; dedicated support channels required

Important Clauses

Payment Terms

EMD ₹15,000 via Demand Draft; payments linked to delivery milestones per ATC, with acceptance of OEM warranty certificates

Delivery Schedule

Delivery period and extension formula provided; additional time calculated as (Increased quantity / Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

LDs may apply as per contract terms; specific LD rates and conditions to be detailed in the award document

Bidder Eligibility

  • Functional service center in Maharashtra or ability to establish within 30 days of award

  • OEM authorization for All-in-One PC, Desktop PC, and Printer products

  • Compliance with IS/ISO-related preloads and certification requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , High End Desktop Computer (Q2) , Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2)

Authority Records

HOME DEPARTMENT

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Documents 9

GeM-Bidding-9486899.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8, 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI
Generic Stand Standard, Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply installations

4

Audited financial statements / CA certificate

5

EMD submission proof (₹15,000) via Demand Draft in favor of SUPDT. OF POLICE AKOLA

6

Technical bid documents and OEM authorization letters

7

OEM Malicious code certificate

8

KYC documents: GSTR-3B, 3 Years ITR, MSME Udyam certificate

9

Acceptance of ATC document on bidder letterhead

10

BOQ compliance document on bidder letterhead

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Akola Police computer tender in Maharashtra 2026?

Bidders must submit GST, PAN, MSME, CA certificate, ITR, and GSTR-3B with the bid. Provide OEM authorization and Malicious code certificate, accept ATC, and furnish EMD ₹15,000 via Demand Draft to SUPDT. OF POLICE AKOLA. Ensure service centers are in Maharashtra or established within 30 days.

What documents are required for Akola police desktop procurement 2026?

Submit GST certificate, PAN card, 3-year ITR, CA certificate, MSME/Udyam, EMD original DD ₹15,000, OEM authorization, technical bid, OEM warranty certificate, Malicious code certificate, and BOQ compliance on bidder letterhead as per ATC-1.

What is the EMD amount for Akola police PC tender 2026?

EMD is ₹15,000 payable by Demand Draft in favor of SUPDT. OF POLICE AKOLA; must be submitted within 5 working days from bid end date as per ATC-1.

What delivery terms apply to the Maharashtra computer tender?

The base delivery period is defined in ATC; quantity can vary by up to 25%; additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

What standards are required for the printing specifications?

Printing specs require ISO/IEC 24734 compliant print speeds for A4 and A3, monochrome and color; auto duplexing; compatible paper sizes and factory preloaded OS; ensure OEM warranty terms are clearly documented.

How to verify OEM warranty and service support readiness?

Provide OEM warranty certificates, dedicated toll-free support, and an escalation matrix; establish a Maharashtra service center if not present; payment release contingent on documentary evidence of service readiness.

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