Intelligence Bureau Women Safety Division Manpower Outsourcing Tender Leh Jammu & Kashmir 194101 25% scope clause 2026

Bidders should prepare an in-state service office proof, dedicated toll-free support details, escalation matrix, and payroll documentation (PF/ESIC). Ensure compliance with the 25% contract variation clause and submit GST, PAN, and experience certificates with bids. Also provide evidence of ability to deploy cooks and high school staff on fixed remuneration.

Submit GST certificate, PAN card, experience certificates in staffing, financial statements, in-state office documentary proof, payroll compliance (PF/ESIC), and service-line details. Include any OEM authorizations if applicable, and ensure payroll is handled by the provider before billing the buyer.

Provide a dedicated toll-free telephone line and an Escalation Matrix with contact numbers. Ensure prompt response to staffing issues and maintain a documented escalation path for service failures, along with a local in-state office for on-site support.

The buyer may increase contract quantity or duration up to 25% at the time of contract issue and post-award, with the service provider’s consent for scope changes. For lumpsum-based contracts, the scope and value may increase similarly with consent.

The service provider must pay salaries to deployed staff first, including PF/ESIC compliance, then claim payment from the buyer with supporting bank statements. Ensure timely payroll processing and retain documentation for audit purposes.

The tender covers staffing for the Leh, Jammu & Kashmir area (194101) with roles including cooks and high school staff. Bidders should confirm deployment capacity and ensure compliance with local regulations and statutory requirements for on-site personnel.

Submit documentary evidence of an office located within Jammu & Kashmir, including address, registration, and contact details. This proves local presence essential for service delivery, supervision, and quick issue resolution for deployed personnel.

In the absence of BOQ items, bidders should demonstrate staffing capacity, deployment plans, and scalable resources to meet potential staffing demands, along with the ability to adjust within the 25% variation window per contract terms.