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Indian Army Department Of Military Affairs Automotive Spare Parts Tender 2026 - Head Gasket, Oil Seal, Piston Ring, Crank etc. 2026

Bid Publish Date

27-Jan-2026, 1:20 pm

Bid End Date

06-Feb-2026, 2:00 pm

Location

KOTA , RAJASTHAN

Progress

Issue27-Jan-2026, 1:20 pm
AwardPending
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Quantity

12

Key Highlights

  • • CRITICAL brand/part list: head gasket set, main bearing end set, main oil seal, oil pump oil seal, piston ring set, crank thrust washer, big end bearing, timing belt, connecting rod with bush, bonnet shocker, engine mounting pad, engine overhaul gasket
  • • 25% quantity variation right to purchaser during and after contract; delivery extensions calculated via (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days
  • • Scope of supply is strictly 'Only supply of Goods' (no installation or service scope mentioned)
  • • Mandatory bidder onboarding docs: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • • BOQ contains 12 items but no quantitative details; implies need for bidder to align with Army spec via competitive bid
  • • Procurement channel: Government defense entity requiring reliable supply and traceability

Tender Overview

The Indian Army, Department Of Military Affairs, invites a supply-only tender for a catalog of automotive spare parts including head gasket set, main bearing end set, main oil seal, oil pump oil seal, piston ring set, crank thrust washer, big end bearing, timing belt, connecting rod with bush, bonnet shocker, engine mounting pad, and engine overhaul gasket. The BOQ lists 12 items with undefined quantities and a total estimated value not disclosed. The procurement focuses on genuine parts compatible with military engines and requires bidders to adhere to the option clause granting up to 25% quantity variation at contracted rates. Public sector procurement context and logistics to a defense establishment influence delivery reliability and after-sales support expectations.

Technical Specifications & Requirements

  • Scope: Supply of automotive engine spare parts as listed in the BOQ items (12 items) with no explicit technical specs provided in the tender data.
  • Delivery terms: The option clause allows a 25% increase in quantity during contract execution; delivery period calculation follows a defined formula linked to the original delivery period with a minimum of 30 days.
  • Compliance expectations: Suppliers must price all costs in bid; scope is strictly 'Only supply of Goods' with no installation services.
  • Documentation prerequisites: Vendors must prepare standard bid documents and supplier onboarding materials, including PAN, GSTN, cancelled cheque, and EFT mandate as part of vendor code creation.
  • Context: The tender targets provisioning of critical engine components for military assets, emphasizing reliability and traceability of parts.

Terms, Conditions & Eligibility

  • EMD/guarantee: Not disclosed in the data; bidders should anticipate standard defense procurement norms requiring bid security.
  • Payment terms: Not specified; typical defense tenders may include payment after delivery or milestone-based settlement.
  • Delivery scheduling: Delivery period linked to original timeline; option quantity adjustments may extend the period with a minimum 30 days extension.
  • Documents: Must submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation required; no explicit warranty terms stated.

Key Specifications

  • Product names: head gasket set, main bearing end set, main oil seal, oil pump oil seal, piston ring set, crank thrust washer, big end bearing, timing belt, connecting rod with bush, bonnet shocker, engine mounting pad, engine overhaul gasket

  • Quantity: 12 items listed; exact quantities not disclosed in BOQ

  • Delivery: option quantity up to 25% at contracted rates; base delivery period to be defined; extended period formula with minimum 30 days

  • Scope: strictly supply of Goods; no installation or after-sales service terms specified

  • Documentation: standard bid documents plus PAN, GSTN, cancelled cheque, EFT mandate

Terms & Conditions

  • Option quantity clause allows up to 25% increase during contract at contracted rates

  • Delivery period calculations require minimum 30 days extension in extended period scenarios

  • Documents required for bid include PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government defense terms requiring secure payment against delivery or milestones.

Delivery Schedule

Delivery period starts from the last date of original delivery order; option quantity extension uses a defined formula with a 30-day minimum.

Penalties/Liquidated Damages

Not specified in data; bidders should verify LD terms during bid submission.

Bidder Eligibility

  • Vendor must supply automotive engine spare parts to defense or government entities

  • Compliance with standard onboarding documentation: PAN, GSTIN, EFT mandate

  • Capability to deliver 12 catalog items with guaranteed traceability and authenticity

Documents 4

GeM-Bidding-8888805.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Head gasket cyl Head gasket cyl for Tata Safari Storme 1 nos buyer821fwctss 15
2 Main brg end set Main brg end set for Tata Safari Storme 1 nos buyer821fwctss 15
3 Main oil seal Main oil seal for Tata Safari Storme 1 nos buyer821fwctss 15
4 Oil pump oil seal Oil pump oil seal for Tata Safari Storme 1 nos buyer821fwctss 15
5 Piston ring set Piston ring set for Tata Safari Storme 1 nos buyer821fwctss 15
6 Crank thrust washer Crank thrust washer for Tata Safari Storme 1 nos buyer821fwctss 15
7 Big end brg Big end brg for Tata Safari Storme 1 nos buyer821fwctss 15
8 Timing belt Timing belt for Tata Safari Storme 1 nos buyer821fwctss 15
9 Connecting rod with bush Connecting rod with bush for Tata Safari Storme 1 nos buyer821fwctss 15
10 Bonnet shocker Bonnet shocker for Tata Safari Storme 1 nos buyer821fwctss 15
11 Eng Mountaining pad Eng Mountaining pad for Tata Safari Storme 1 nos buyer821fwctss 15
12 Eng overhaul gasket Eng overhaul gasket for Tata Safari Storme 1 nos buyer821fwctss 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Any vendor code creation documents

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid on Indian Army engine parts tender 2026 in India

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with standard bid documents. The tender covers 12 specified engine components; quantities may vary by up to 25% under the option clause. Ensure supply-only scope and alignment with defense procurement rules, including vendor code creation.

What documents are required for Army engine parts bid in 2026

Required documents include PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank; these enable vendor code creation. Also attach bid proposals for the 12 items and confirm scope is 'Only supply of Goods' without installation services.

What are the technical specifications for the listed engine parts

The tender lists 12 part names such as head gasket set and timing belt but provides no explicit technical specs. Bidders should prepare standard automotive part compliance documentation and ensure parts meet Army-grade traceability and authenticity expectations.

When is delivery period and quantity extension allowed for Army tender

Delivery can be extended via the option clause allowing up to 25% more quantity at contracted rates. The extended delivery period uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days for any extension.

What is the scope of supply for this defense procurement

Scope is strictly 'Only supply of Goods' for automotive engine components. No on-site installation or service is included; bidders must provide authenticated parts and ensure compatibility with military engines and required traceability.

Which brand or OEM requirements exist for the Army parts tender

The tender data does not specify a particular OEM; bidders should emphasize genuine parts with military-grade authenticity, supplier certifications, and traceability documents to satisfy defense procurement norms.

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