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Indian Army Automotive Spare Parts Tender Ambala Haryana 2026 – Broad Spare Parts List & Delivery Terms

Bid Publish Date

17-Jan-2026, 4:41 pm

Bid End Date

28-Jan-2026, 9:00 am

Location

AMBALA , HARYANA

Progress

Issue17-Jan-2026, 4:41 pm
AwardPending
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Quantity

229

Key Highlights

  • • Focus on ensuring presence of functional service centers in each consignee location or rapid establishment within 30 days
  • • Option clause allowing up to 25% quantity variation during contract and currency period
  • • Dedicated toll-free service support and defined escalation matrix required
  • • Non-liquidity and financial stability verification for bidder
  • • No explicit EMD value published; bidders should confirm at bid submission

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for a broad catalog of automotive spare parts, including SPEEDO CABLE, FUEL PUMP, AIR CLEANER ELEMENT, SPARK PLUG, WINDOW REGULATOR, BRAKE CALIPER, FUEL FILTER, and related assemblies. The procurement spans 38 distinct items with a large, multi-component scope in the automotive maintenance domain. The location is AMBALA, HARYANA 133001, reflecting a geographically targeted supply requirement for military vehicle servicing. Delivery and quantity flexibility are governed by option clauses: up to 25% quantity variation at contract rates, and extended delivery time calculations based on original quantities. A diverse lot comprising mechanical, electrical, and hydraulic components is implied, with emphasis on availability of service and support infrastructure for post-sale care.

Technical Specifications & Requirements

No explicit technical specifications are published in the tender document. However, critical expectations can be inferred:

  • 38 item catalog covering components like PUMP FUEL TRANSFER, ASSY WINDOW REGULATOR LH/RH, STARTER RELAY 24V, HORN ELECTRICAL, SPARK PLUG, and other vehicle-assist parts
  • Service & Support obligations include on-site or carry-in warranty, with functional Service Centre in each consignee state or establishment within 30 days of award
  • Bidder must provide a dedicated toll-free service line and an escalation matrix for post-sale support
  • Bidder financial health requirement includes non-liquidation status and related undertakings

Terms, Conditions & Eligibility

  • EMD: Not specified in the document; bidders should verify at submission
  • Delivery: option-based quantity adjustments up to 25%; delivery timeline linked to last delivery order date
  • Service centers: establishment within 30 days if not existing; evidence required for payment release
  • Support: dedicated toll-free line and escalation matrix required
  • Financial health: no liquidation or bankruptcy; bidder to submit an undertaking
  • Overall procurement is anchored to Army-wide service and supply reliability across multiple automotive sub-categories

Key Specifications

  • 38 item catalog includes SPEEDO CABLE, FUEL TRANSFER PUMP, ELEMENT AIR CLEANER, SPARK PLUG, WINDOW REGULATOR LH/RH, FUEL FILTER, STARTER RELAY 24V, HORN ELECTRICAL, etc.

  • Delivery variation up to 25% of bid quantity; delivery period adjustments per last delivery date with minimum 30 days

  • Service Centre requirement in each consignee state or immediate establishment within 30 days of award

  • Dedicated toll-free service line and escalation matrix for after-sales support

  • Bidder must provide non-liquidation undertaking; financial health verification

Terms & Conditions

  • Delivery quantity variation up to 25%; timeline adjusted accordingly

  • Mandatory service centers or rapid establishment for post-sales support

  • Dedicated service helpline and escalation matrix required

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional service center and meeting delivery milestones

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period based on option clause with minimum 30 days

Penalties/Liquidated Damages

LD terms not explicitly stated; standard government procurement penalties may apply for delayed deliveries

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Demonstrated experience in automotive spare parts supply

  • Evidence of financial stability and capability to establish service centre within 30 days

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Bill of Quantities (BOQ) 38 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SPEEDO CABLE Item Description 4 pieces qm@635 20
2 PUMP FUEL TRANSFER Item Description 2 pieces qm@635 20
3 ELEMENT FUEL WATER SEPARATOR Item Description 3 pieces qm@635 20
4 ASSY SLEEVE CYL Item Description 2 pieces qm@635 20
5 ASSY WIPER ARM Item Description 1 pieces qm@635 20
6 ASSY WINDOW REGULATOR LH Item Description 5 pieces qm@635 20
7 ASSY WINDOW REGULATOR RH Item Description 5 pieces qm@635 20
8 FUEL FEED PUMP Item Description 3 pieces qm@635 20
9 GRADUATED HAND BRAKE VALVE Item Description 1 pieces qm@635 20
10 CATRIDGE LUB OIL FILTER Item Description 4 pieces qm@635 20
11 RELAY STARTER SOLENOID Item Description 3 pieces qm@635 20
12 FUSE 15 AMP Item Description 50 pieces qm@635 20
13 BULB 12V 21W Item Description 48 pieces qm@635 20
14 STARTER RELAY 24V Item Description 1 pieces qm@635 20
15 FILTER FUEL Item Description 4 pieces qm@635 20
16 CABLE ASSY ACCELERATOR Item Description 1 pieces qm@635 20
17 ELEMENT AIR CLEANER Item Description 4 pieces qm@635 20
18 SPARK PLUG Item Description 40 pieces qm@635 20
19 END STEERING TIE ROD Item Description 1 pieces qm@635 20
20 COVER ASSY CLUTCH Item Description 1 pieces qm@635 20
21 CABLE ASSY ACCELERATOR Item Description 1 pieces qm@635 20
22 BEARING FRT WHEEL Item Description 4 pieces qm@635 20
23 PUMP ASSY FUEL Item Description 1 pieces qm@635 20
24 CALIPER ASSY DISC BRAKE Item Description 1 pieces qm@635 20
25 FUEL FILTER INSERT Item Description 2 pieces qm@635 20
26 CARTRIDGE LUB OIL FILTER Item Description 1 pieces qm@635 20
27 PULL CABLE ACCELERATOR Item Description 4 pieces qm@635 20
28 17W HI POWER WIPER MOTOR Item Description 2 pieces qm@635 20
29 HORN ELECTRICAL Item Description 3 pieces qm@635 20
30 ASSY CLUTCH DISC PRESSURE PLATE Item Description 1 pieces qm@635 20
31 ROOF MARKER LAMP RH Item Description 9 pieces qm@635 20
32 KIT MASTER CYLINDER Item Description 1 pieces qm@635 20
33 HANDLE DOOR VEHICULAR Item Description 2 pieces qm@635 20
34 HEADLIGHT Item Description 10 pieces qm@635 20
35 RPTARY SWITCH IEC MAKE 16A Item Description 1 pieces qm@635 20
36 HORN SIGNAL AIR HORN ASSY Item Description 1 pieces qm@635 20
37 DOOR LOCK ASSY LH Item Description 1 pieces qm@635 20
38 ASSY DOOR LOCK Item Description 1 pieces qm@635 20

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for automotive spare parts supply

4

Financial statements / undertakings showing financial health

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents demonstrating capability to supply 38 item catalog

7

OEM authorizations or franchise agreements (where applicable)

8

Evidence of functional Service Centre or plan to establish within 30 days

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the Ambala automotive parts tender in 2026?

Bidders should submit GST, PAN, automotive spare parts experience certificates, financial statements, and EMD documentation (where applicable). Ensure 38-item catalog coverage, provide OEM authorizations, and demonstrate a functional service centre or a plan to establish within 30 days of award. Confirm delivery terms per option clause and provide service escalation details.

What documents are required for Indian Army spare parts bid Ambala?

Submit GST registration, PAN, technical bid detailing capability to supply 38 items (fuel pumps, filters, regulators, electricals), experience certificates, financial statements, EMD (if applicable), OEM authorizations, and evidence of service centre or establishment plan within 30 days of award.

What are the delivery terms for quantity variation in this tender?

The contract allows up to 25% variation in ordered quantity at contract rates. Delivery period is calculated from the last date of the original delivery order, with additional time determined by the formula (Increase/Original Quantity) × Original delivery period, minimum 30 days.

Which items are included in the 38-item catalog for this bid?

The catalog spans components such as SPEEDO CABLE, FUEL TRANSFER PUMP, ELEMENT AIR CLEANER, SPARK PLUG, WINDOW REGULATOR LH/RH, FUEL FILTER, STARTER RELAY 24V, HORN ELECTRICAL, and related assemblies. Specific item-level BOQ details are provided in the tender schedule.

What service support is required after procurement?

Bidders must provide a dedicated toll-free service line, an escalation matrix for service support, and establish a Functional Service Centre in the consignee state or within 30 days. Payment release is subject to documentary evidence of such capability.

What eligibility criteria ensure bidder qualification for this Army tender?

Candidates must be non-liquidating, not under bankruptcy, and demonstrate automotive spare parts supply experience. They should show financial health through statements and provide necessary OEM authorizations. A functional service centre or plan to establish within 30 days is mandatory for bid qualification.

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