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GEM

Directorate Of Medical Education And Research Multifunction Printer & UPS Tender Mumbai Maharashtra 2026 ISO 9001

Bid Publish Date

14-Feb-2026, 4:07 pm

Bid End Date

27-Feb-2026, 5:00 pm

EMD

₹1,50,000

Latest Corrigendum Available

Progress

Issue14-Feb-2026, 4:07 pm
Corrigendum24-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

99

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • Functional Service Centre required in Maharashtra; establish within 30 days of award
  • ISO 9001 certification for bidder or OEM; BIS/type test certificates required
  • EMD amount explicitly stated as ₹150000
  • Option clause allows ±25% quantity variation during contract
  • Dedicated toll-free service support and escalation matrix mandatory
  • Auto duplexing, ISO/IEC 24734 speeds, and UPS AVR features are critical
  • On-site warranty or carry-in terms to be clarified in bid documents

Categories 5

Tender Overview

The Directorate Of Medical Education And Research (MDET & MDR) seeks procurement of a Multifunction Printer (Print, Scan, Copy), an All in One PC (V2), and a Line Interactive UPS with AVR (V2) for the Medical Education and Drugs Department in Mumbai, Maharashtra. The package involves an EMD of ₹150000 and a potential contract aligned to state procurement norms, with an option clause to adjust quantities up to 25% at bid rates. The assignment targets reliable office productivity devices with ISI/ISO readiness and service support within Maharashtra. This tender emphasizes standard conformance, supplier service coverage, and robust warranty commitments.

Technical Specifications & Requirements

  • Product categories: Multifunction Printer (Print/Scan/Copy), All in One PC (V2), Line Interactive UPS with AVR (V2)
  • Key capabilities: Auto duplexing, A4/A3 print speeds per ISO/IEC 24734 (monochrome/colour) and compatible paper handling (bypass tray, main paper trays, total capacity)
  • UPS: Line interactive UPS, AVR regulation, warranty; battery location and backup time specified
  • Connectivity and accessories: standard interfaces, service center availability in Maharashtra, mandatory OEM authorizations and BIS/ISO certificates; preloaded OS & compliance certifications
  • Documentation: ISO 9001 certification requirement for bidder or OEM; service centers within state; dedicated service support line
  • EMD: ₹150000; terms allow delivery scheduling with option extension; delivery period guided by contract options
  • Delivery and installation expectations align with government procurement standards and warranty terms

Terms, Conditions & Eligibility

  • EMD: ₹150000; paid as per tender terms
  • ISO 9001: bidder or OEM must hold ISO 9001 certification
  • Service: Functional Service Centre in Maharashtra; establish within 30 days if not present; evidence required for payment release
  • Certificates: BIS licenses, type test certificates, approval certificates, and other specified product certificates must be uploaded
  • Payment terms: to be defined by contract; service support escalation matrix mandatory
  • Option clause: quantity adjustment up to 25% during contract and delivery extensions as per order calculus
  • Warranty: on-site/carry-in warranty terms; specifics to be aligned with bid documents

Key Specifications

  • Multifunction Printer with auto duplexing and A4/A3 printing

  • Line Interactive UPS with AVR, backup time specification and battery location

  • OEM/service center presence in Maharashtra, 30-day establishment window

  • ISO 9001 certified bidder or OEM; BIS/type test certificates required

Terms & Conditions

  • EMD ₹150000; bid and contract terms govern payment

  • Quantity variation up to 25% during procurement and currency of contract

  • Mandatory ISO 9001 certification and service center coverage in Maharashtra

Important Clauses

Payment Terms

Payment terms to be defined; EMD submitted; installation/warranty conditions tied to documentation

Delivery Schedule

Delivery period subject to option clause; time extensions calculated with a minimum 30 days

Penalties/Liquidated Damages

Penalties as per tender rules; LD clauses to be specified in contract

Bidder Eligibility

  • Minimum ISO 9001 certification (bidder or OEM)

  • Functional Service Centre in Maharashtra or ability to establish within 30 days

  • GST and PAN valid, with experience in similar IT/office equipment procurement

Documents 9

GeM-Bidding-8987894.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Secure Print
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 2
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided NA
Performance Minimum Duty Cycle (Number of Prints/Month) 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar procurements

4

Financial statements of last 2 fiscals

5

EMD payment receipt/document

6

Technical bid documents as per bid

7

OEM authorization letters (if required)

8

IS/IS0 certificates: ISO 9001; BIS/type test certificates

9

Service centre proof in Maharashtra or plan to establish within 30 days

Corrigendum Updates

1 Update
#1

Update

24-Feb-2026

Extended Deadline

27-Feb-2026, 5:00 pm

Opening Date

27-Feb-2026, 5:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Mumbai printer procurement under Maharashtra government?

Bidders must meet eligibility criteria including ISO 9001 certification, EMD ₹150000, and service center coverage in Maharashtra. Prepare GST, PAN, BIS/type certificates, and OEM authorizations. Submit technical and financial bids with proof of ISO 9001 and service capability; delivery timelines are bound to option-based extensions.

What documents are required for the Maharashtra printer tender submission?

Submit GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD payment proof, technical bid documents, OEM authorizations, BIS/type test certificates, and proof of Maharashtra service center or establishment plan within 30 days of award.

What are the essential technical specifications for the devices?

Devices must include Auto Duplexing, A4/A3 printing per ISO/IEC 24734, Scan/Copy functions, and connectivity options. The UPS must be Line Interactive with AVR, and the bidder must demonstrate service availability in Maharashtra and provide OEM certificates and ISO 9001 compliance.

When is the EMD payment required for this Mumbai tender?

EMD is required at bid submission as ₹150000. Payment should be documented with the bid; ensure the payment method aligns with tender terms and includes reference to the organization and device category.

What are the delivery terms and potential quantity adjustments?

Delivery terms allow up to 25% quantity variation during contract; delivery period may extend with extended delivery calculations. Original and extended delivery timelines depend on the last delivery order date and option clause, with a minimum 30-day extension rule.

What certifications must the bidder or OEM provide for this procurement?

Required certifications include ISO 9001 for bidder or OEM; BIS license and type test certificates; additional approval certificates as specified in product specifications. Ensure service centers and escalation matrices are in place before submission.

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