Indian Army HP/Canon/Brother Ink Cartridges Tender West Delhi 2026 - Cartridge Compatibility & Pre-Bid 24 July

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids from suppliers for a cartridge and related conference hall camera procurement in WEST DELHI, DELHI. The scope covers a broad range of printer consumables including HP MFP 136 W ink cartridges, EPSON 3211/324 ink sets, HP/Canon/Brother toner cartridges, and camera equipment for conference use. The BOQ lists 27 items with indicative requirements across brands, printer models, and consumables. A key differentiator is the mandatory pre-bid meeting on 24 July 2026 to verify exact cartridge models and compatibility for all locations. The estimated value and exact quantities are subject to confirmation, with a strong emphasis on genuine, compatible supplies. This procurement emphasizes on-site compatibility checks and post-pre-bid verification to prevent model mismatches.

Technical Specifications & Requirements

• No formal technical specifications are published in the tender text; bidders must rely on the pre-bid meeting to confirm exact cartridge models and printer compatibility for all locations.
• Required cartridges include a variety of brands and model numbers (HP, EPSON, BROTHER, CANON, KYOCERA), plus conference hall camera equipment.
• Pre-bid meeting requirements: attendance is mandatory; verify printer models, cartridge compatibility, and detailed site requirements.
• Clauses require bidders to supply only genuine, compatible cartridges as per department’s verified needs; counterfeit or tampered seals will be rejected.
• Option Clause allows quantity variation up to 50% during contract and extension periods; delivery period adjustments follow a defined formula with a minimum of 30 days.
• Delivery and acceptance depend on site verification and compliance with actual requirements as determined during pre-bid.

Terms, Conditions & Eligibility

• Mandatory documents: PAN Card, GSTIN, Cancelled Cheque, ** EFT Mandate** certified by bank.
• Option clause permits up to 50% increase/decrease in quantities and extension of delivery time proportional to the new quantity.
• Pre-bid meeting date: 24 July 2026; non-attendance may affect eligibility or pricing clarity.
• Bidder must supply only genuine, compatible cartridges; rejection and replacement at bidder’s cost for non-conforming items.
• Submission implies acceptance of site-specific requirements and verification outcomes; no extra payment for incorrect assumptions.
• Bidder is responsible for verifying cartridge models during pre-bid and ensuring compatibility with department needs across locations.