Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Printer (P
Directorate Of Industrial Training
NADIA, WEST BENGAL
Posted:
13 January 2026
Closed:
27 January 2026
GEM
GEM
Iritty Municipality Desktop, Laptop, Printer & Scanner Tender Kerala 2026 - IS 550, TPM, On‑Site Warranty & OEM Authorisation
Progress
Issue20-Feb-2026, 6:20 pm
AwardPending
Quantity
21
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Categories
4
Tender Overview
The procurement is issued by Iritty Municipality under the Local Self Government Department Kerala for multiple office ICT assets in Kannur, Kerala. Targeted categories include Entry and Mid Level Desktop Computer (Q2), Notebook Laptop (Q2), Multifunction Printer (Print, Scan, Copy) (Q2), and Scanner (V3) (Q2). The scope suggests a consolidated ICT hardware package with on‑site OEM warranty and potential quantity flex via the option clause. A key differentiator is the broad OS and hardware integration requirements across compute, storage, and peripheral specifications, including TPM, PCIe slots, and pre‑loaded OS. The tender emphasizes standards compliance, OEM authorization, and bulk‑level procurement capability, with a focus on compatibility with modern office workloads.
Key Specifications
-
Entry/mid level desktop, laptop, MF printer, scanner with specified IO ports and expansion
-
Motherboard: PCIe x1 and PCIe x16 slots; TPM; WiFi M.2 expansion
-
Storage: combined SSD and HDD capacities; 2.5 inch bays; internal drive configuration
-
Display: integrated webcam with microphone; monitor with panel type and size as per BOM
-
Printer/Scanner: ADF capacity, scan speeds, duplex printing, DPI, paper handling
-
Warranty: on‑site OEM warranty duration; 1–3 year range implied by OEM terms
Terms & Conditions
-
Option clause allows ±25% quantity variation during and after contract
-
OEM authorization required for all non‑in‑house brands
-
On‑site OEM warranty to be provided with each system
Important Clauses
Payment Terms
GST treatment on actuals; payment terms aligned with delivery and acceptance as per contract
Delivery Schedule
Delivery period may be extended based on option clause, with minimum 30 days adjustments
Penalties/Liquidated Damages
Penalties for late delivery/defective items as per procurement terms; LD applicable
Bidder Eligibility
-
Audited turnover evidence for last 3 financial years
-
Non‑liquidation/ bankruptcy declaration
-
OEM authorization for offered products
Documents 8
GeM-Bidding-9021289.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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Tender Results
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Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 1) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 16) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for WiFi | 1 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| BAYS AVAILABILITY | Number of Internal Bays Available, Size 2 Point 5 Inch | 0 |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| CABINET | Optical Drive | No Optical Drive |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 2, 3, 4 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| Monitor | Integrated Webcam with Mic | No |
| Monitor | Speaker | No |
| INPUT DEVICES | Keyboard Connectivity | USB Wired, Wireless Or higher |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements or CA certificate showing last 3 years' turnover
4
Experience certificates of similar ICT hardware supply
5
OEM authorization/authorisation certificate for the offered product
6
Technical bid documents and compliance certificates
7
Bid security/EMD as applicable by tender norms
8
Manufacturer/distributor authorization form for authorized bidders
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Iritty Municipality ICT tender in Kerala 2026?
Prepare the bid by assembling GST registration, PAN, audited turnover for last 3 years, OEM authorization, and technical compliance certificates. Ensure on‑site OEM warranty terms are met, and account for the option clause allowing up to 25% quantity variation. Submit all documents with the technical bid.
What documents are required for the Kerala ICT equipment tender in Kannur?
Required documents include GST certificate, PAN card, 3‑year turnover proofs, experience certificates for similar supply, OEM authorization, technical bid, EMD as applicable, and manufacturer authorization for non‑OEM bidders. Ensure documents are up to date and digitally verifiable.
What are the key technical specifications for desktops and laptops in this bid?
Bid specifies processor details, PCIe x1/x16 slots, TPM, WiFi M.2, factory pre‑loaded OS, RAM size, SSD/HDD capacities, 2.5 inch bays, optical drive, USB 2.0 ports, DP ports, and monitor integration with webcam and speakers. Adhere to on‑site warranty terms.
What is the delivery timeframe and quantity variation allowed?
Delivery terms permit up to 25% variation in quantity at contract, with delivery period extending according to the option clause. Additional time is calculated as (additional quantity/original quantity) × original delivery days, minimum 30 days unless otherwise stated.
What are the GST terms for this procurement in Kerala?
GST will be reimbursed as actuals or at the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidders must determine GST and include relevant rates in bid submission.
What OEM authorisation is required for the bid?
Authorized distributors must furnish OEM authorization certificate detailing name, designation, address, email, and phone. This ensures compliance for offered desktops, laptops, printers, and scanners with on‑site OEM warranty.
What warranty/after‑sales support is expected for the procurement?
On‑site OEM warranty duration is required; bidders must specify the warranty period (years) and included service terms. Ensure service coverage aligns with the procurement’s reliability needs and local service availability.
How to verify compliance with security features like TPM in this tender?
Verify motherboard TPM, BIOS security, and related protections as part of the hardware specification. Include certification/verification statements in the technical bid and confirm compatibility with factory OS and OEM software.
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Documents 8
GeM-Bidding-9021289.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS