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Indian Air Force Engine Oil OW40 Tender Leh Jammu & Kashmir IS 13656 (Q3) Compliance 2026

Bid Publish Date

07-Jul-2026, 7:39 pm

Bid End Date

17-Jul-2026, 8:00 pm

EMD

₹49,350

Location

LEH LADAKH , JAMMU AND KASHMIR
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Progress

Issue07-Jul-2026, 7:39 pm
AwardPending
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Quantity

1050

Bid Type

Two Packet Bid

Key Highlights

  • • IS 13656 (Q3) conformity as a strict technical requirement
  • • Delivery to Air Force Station Leh, 21Wg; high-altitude supply considerations
  • • EMD amount clearly specified: ₹49,350 to be submitted with bid
  • • OEM/Authorized Distributor documentation required (MA and contact details)
  • • Option clause allowing ±50% quantity variation at contract award
  • • Test reports and conformity certificates required on demand
  • • ATC adherence is mandatory; non-compliance could reject bid
  • • Import scenario requires in-country OEM office for after-sales service

Categories 2

AIR COOLED ENGINE ENGINE

Tender Overview

The Indian Air Force invites bids for the procurement of Engine Oil OW40 (approx. 1050 Ltrs) to be used in automotive crankcase applications. The project is located at Air Force Station Leh, Jammu & Kashmir (194101) with an estimated value not disclosed. Bidders must demonstrate IS 13656 (Q3) conformity and provide all test reports on demand. The contract includes delivery to a high-altitude Leh location and adherence to OEM/authorized service support requirements. An essential differentiator is the need to prove conformity with IS standards and to furnish complete certificates on request. The order quantity may be subject to the purchaser’s option clause up to ±50% and extended delivery timelines per atc terms.

Technical Specifications & Requirements

  • Product: Internal combustion engine lubricating oils with SAE viscosity grade suitability for OW40 class.
  • Pack Size: specified in litres; 1050 Ltrs total quantity.
  • Standards: IS 13656 (Q3) conformity required; documentation proving conformity must be supplied on demand.
  • Certifications: provide test reports and certificates to buyer/consignee on request; OEM authorization or Authorized Distributor proof if applicable.
  • Delivery: to Air Force Station Leh, 21Wg as per ATC terms; high-altitude logistics considerations.
  • Additional: acceptance of ATC clauses; adherence to BOQ and option clauses; EMD details to be provided.

Terms, Conditions & Eligibility

  • EMD: ₹49,350 (as specified).
  • Location: Leh, Jammu & Kashmir; delivery to a military facility with IS 13656 (Q3) compliance.
  • OEM/Authorized arrangements: if imported, in-country OEM office for after-sales service; bidder to provide MA/authorization forms.
  • Delivery window and quantity adjustments may follow the option clause up to ±50%; extended delivery timelines governed by formula.
  • Documentation: bidders must upload required certificates; ATC adherence is mandatory; non-submission may lead to rejection.

Key Specifications

  • Engine Oil OW40 class targeting IS 13656 (Q3) conformity

  • Total quantity: 1050 Ltrs

  • Pack size and unit details as per BOQ ( litres )

  • Aggressive testing per IS conformity and certificate delivery on demand

  • OEM/Authorized supplier verification required

  • High-altitude delivery requirements to Leh with timeline adherence

Terms & Conditions

  • EMD of ₹49,350 must be submitted with bid

  • Delivery to Air Force Station Leh per ATC terms

  • Option clause allows ±50% quantity variation during contract

Important Clauses

Payment Terms

Payment terms aligned with supplier's delivery milestones and final acceptance per contract; ensure EMD and certificate submission

Delivery Schedule

Delivery shall commence after order and is subject to ATC; additional time rules apply for increased quantities

Penalties/Liquidated Damages

Standard LD clauses apply for late delivery; details to be confirmed in ATC file

Bidder Eligibility

  • Proven experience in supplying engine oils to government/military facilities

  • Ability to meet IS 13656 (Q3) conformity with test reports

  • OEM authorization or approved distributor status for warranty/support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 6

GeM-Bidding-9341553.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Internal combustion engine lubricating oils Diesel Engine Oil
Generic Engine Oil Viscosity Classification (SAE Viscosity Grade) SAE 40, SAE 15W-40, SAE 5W-40
Generic Pack Size (In Liters) 1 Liter, 210 Liter
Generic Unit Container
Generic Requirements As per Clause 4 of IS 13656
Certification and Testing Conformity to Indian Standard As per IS 13656
Certification and Testing Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar oil supply

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹49,350)

6

Technical bid documents confirming IS 13656 (Q3) conformity

7

OEM authorization or Authorized Distributor certificate

8

Delivery readiness plan for Leh, including logistics

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Leh engine oil OW40 tender in 2026?

Bidders must meet eligibility criteria including IS 13656 (Q3) conformity, submit EMD ₹49,350, provide OEM authorization, and attach test certificates. Ensure delivery readiness to Air Force Station Leh and acceptance of ATC terms. Include all required documents and conform to the option clause.

What documents are required for Air Force engine oil tender Leh?

Required documents include GST certificate, PAN, experience certificates for automotive oil supply, 2-3 years financial statements, EMD proof, OEM authorization, and technical conformity certificates to IS 13656 (Q3). Attach delivery plan for Leh logistics.

What are the technical specifications for IS 13656 compliant OW40 oil?

The tender requires OW40 engine oil meeting IS 13656 (Q3) conformity. Bidders must provide test reports proving conformity, and ensure the oil’s SAE viscosity aligns with OW40 category, with total quantity 1050 Ltrs.

When is delivery required for Air Force Leh oil supply?

Delivery terms are defined in ATC and subject to the option clause; base requirement is to deliver to Air Force Station Leh, 21Wg within the mutually agreed timeline, with possible extensions per quantity adjustments.

What is the EMD amount for Leh engine oil procurement?

The EMD amount is ₹49,350 and must be paid as prescribed. Submit proof of EMD along with bid submission; withdrawal or non-submission leads to bid rejection.

How to verify OEM authorization for engine oil supplier?

Submit an OEM authorization/certificate with full details: organization name, designated contact, address, email, and phone. If imported, show in-country OEM office for after-sales service with certificate.

What is the option clause for quantity variation in this tender?

The purchaser may increase/decrease quantity up to 50% at award and during currency. Delivery period adjusts via the formula provided, with a minimum extension of 30 days.

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