Agriculture Department Uttar Pradesh modular office furniture & steel storage procurement Banda 2025 IS 7761 IS 8126 IS 1883

Tender Overview

• The procurement is led by the Agriculture Department Uttar Pradesh for a bundle of office furniture and storage systems in BANDA, UTTAR PRADESH. Items include Steel Bookcases conforming to IS 7761 (V2) (Q2), Modular Tables / Meeting Tables / Centre Tables (V2) (Q2), Chairs (Without Wheels) for General Purpose (Q2), Composite Office Tables conforming to IS 8126 (V2) (Q2), Revolving Chairs (V5) (Q2), and Metal Shelving Racks (Adjustable Type) conforming to IS 1883 (V2) (Q2). Estimated value is not disclosed; EMD is ₹53,000. The scope includes supply, installation, testing, commissioning, and operator training with statutory clearances if required. A key differentiation is adherence to multiple IS standards and Q2 qualification, ensuring conformity to specification and on-site installation.

• The tender emphasizes a quantity flexibility clause (up to ±25%) and extended delivery timelines with a minimum 30 days provision. Service center presence in the purchaser’s state is mandatory or to be established within 30 days of award. The buyer mandates a dedicated service helpline and escalation matrix as part of post-award support. The document highlights a need for compliant, warranty-backed furniture suitable for general office and meeting spaces.

• This tender targets suppliers with demonstrated capability in government procurement, ISO/ISI/IS certifications, and a robust service network in Uttar Pradesh. The emphasis on IS 7761, IS 8126, and IS 1883 underlines strict standards compliance and compatibility with government office environments.

Technical Specifications & Requirements

• Product scope includes: Steel Bookcases (IS 7761 V2 Q2), Composite Office Tables (IS 8126 V2 Q2), Modular/Meeting/Center Tables (V2 Q2), Chairs (Without Wheels) for General Purpose (Q2), Revolving Chair (V5 Q2), Metal Shelving Racks (Adjustable Type) IS 1883 V2 Q2.
• Standards: IS 7761 (V2), IS 8126 (V2), IS 1883 (V2); conformity to specification required for all items.
• Dimensions/Materials: Table top material, table top length x width x thickness with tolerance as per clause 5; color family of painted section specified.
• Warranty: explicit warranty duration not specified in data; bidders should assume standard government warranty terms unless stated otherwise.
• Delivery/Installation: includes supply, installation, testing, commissioning, and operator training; statutory clearances if any.
• EMD/Value: ₹53,000 EMD; estimated value not disclosed; option clause allows quantity variance up to 25% and extended delivery periods.
• Service: functional service center in the state or to be established within 30 days; dedicated toll-free service line and escalation matrix required.

Terms, Conditions & Eligibility

• EMD: ₹53,000; required to participate, non-payment results in bid rejection.
• Quantity flexibility: up to +25% or -25% during award and currency; delivery period adjusts proportionally with minimum 30 days.
• Delivery timelines: delivery starts from the last date of original DO; extended periods apply per option clause.
• Service requirement: establish/maintain a Functional Service Centre in the state; evidence to be submitted for payment release.
• Payment terms: terms not fully detailed; payment to be released after submission of service centre evidence and compliance with ATC clauses.
• Documentation: bidders must provide GST registration, PAN, experience certificates, financial statements, OEM authorizations if applicable, and technical bid documents.
• Warranty/Support: warranty expectations and penalties are not explicitly stated; ensure terms align with government procurement norms and escalation procedures.
• Compliance: conformity to IS specifications and supplier’s ability to install and commission on-site; capability to train operators is required.