Indian Army Department Of Military Affairs Security Equipment Tender 2025 India - Post-Contract Service Centre & Advance Sample Requirements

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement: security equipment-related supply with conditional service/maintenance support. EMD: ₹81 (lump sum value stated). BOQ: 5 items listed, no explicit quantities. Key location detail: not disclosed in the tender snippet. Delivery/installation context: subject to post-receipt inspection and advance sample approvals. Unique differentiator: mandatory establishment of a functional Service Centre in the state of each consignee location within 30 days if not already present; payment contingent on documentary proof of the centre. Tender nuance: requires post-award advance sample submission within 7 days; if buyer delays approval, delivery period is re-fixed with no LD.

Technical Specifications & Requirements

• No specific product specifications are provided in the excerpt.
• Mandatory service capability: Bidder/OEM must maintain a functional service centre in each consignee state for carry-in warranties (on-site warranty excludes this need).
• If no service center exists, it must be established within 30 days post-award; payment released after evidencing the new service centre.
• Inspection regime: Post Receipt Inspection at consignee site conducted by a nominated agency/Board of Officers; pre-dispatch inspection may be optional per ATC.
• Advance sample process: Submit one sample for buyer approval within 7 days; buyer may approve or request modifications within 7 days; bulk supply aligned to approved sample. If buyer is delayed, delivery schedule is adjusted without LD.
• Turnover requirement: last 3 years’ average annual turnover must meet the threshold stated in the bid document; must be supported by audited balance sheets or CA/Cost Accountant certificate.
• No explicit technical standards are listed in the data; bidders must rely on the bid document’s turnover and serviceability conditions.

Terms, Conditions & Eligibility

• EMD: ₹81 (as stated); payment processes linked to demonstration of service centre capability.
• Service Centre: mandatory establishment in each consignee state within 30 days of contract award; documentary evidence required for payment release.
• Inspection: Post Receipt Inspection at consignee site by nominated authority (Board of Officers); pre-dispatch inspection options depend on ATC.
• Advance Sample: submit one advance sample within 7 days of award; approval or modification list provided within 7 days; bulk supply must follow approved sample; delay in buyer approval may extend delivery without LD.
• Turnover Criteria: average annual turnover for the last 3 financial years must meet the bid-document threshold; supported by audited statements or CA/Cost Accountant certificate.
• BoQ: 5 items with no published quantities; bidder must prepare bid per the tender document’s valuation and scope.
• Warranty/Support: on-site vs carry-in warranty conditions determine service centre requirements; specific warranty terms not disclosed in the excerpt.