GEM

Indian Army Security Equipment Service & Maintenance Tender Srinagar Jammu & Kashmir 2025 ISO 9001 IS 550 Compliant

Bid Publish Date

09-Dec-2025, 7:47 pm

Bid End Date

19-Dec-2025, 8:00 pm

EMD

₹5,351

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

Issue09-Dec-2025, 7:47 pm
AwardPending
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Quantity

1441

Category

10488388

Bid Type

Two Packet Bid

Key Highlights

  • • Functional Service Centre required in the state if not present, with 30-day establishment timeline
  • • Advance sample submission within 7 days of award; buyer to approve or specify modifications within 7 days
  • • Post-receipt inspection by BOARD OF OFFICERS; pre-dispatch inspection not mandated
  • • EMD amount of ₹5351; payment linked to evidence of functional service centre
  • • Turnover proof for last 3 years via audited statements or CA certificate
  • • 5 BOQ items listed as N/A; scope focuses on service/support for security equipment
  • • Sample production costs borne by seller until unconditional approval
  • • Delivery timeline resets if buyer delays in sample approval; no LD for such delays

Categories 7

VALVE PARTS AND ACCESSORIES FUEL FILTERS ELECTRON TUBE BRAKE CABLE PNEUMATIC BOOSTER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for security equipment service and maintenance in SRINAGAR, JAMMU & KASHMIR. The procurement requires a ₹5351 EMD and mandates establishment of a Functional Service Centre within the State if not already present, with delivery conditioned on proof of capability. Post-award, bidders must submit an advance sample within 7 days for buyer approval; bulk supply depends on sample conformity. A Board of Officers conducts post-receipt inspection; pre-dispatch inspection is not applicable. Bidder turnover documentation (three-year average) must accompany the bid. The 5-item BOQ is listed but details are not provided. This tender emphasizes service infrastructure, sample approvals, and strict inspection protocols to ensure compliance.

Technical Specifications & Requirements

  • Advance sample submission deadline: 7 days from contract award
  • Advance sample approval: Buyer's approval or modification list provided within 7 days
  • Functional Service Centre requirement: In-state presence for carry-in warranty; establishment within 30 days if absent
  • Inspection body: BOARD OF OFFICERS conducts post-receipt inspection; pre-dispatch inspection not applicable in this case
  • EMD amount: ₹5351; payment release linked to documentary evidence of a functional service centre
  • Turnover evidence: Minimum average annual turnover for last three years as specified in bid document (Audited statements or CA certificate)
  • Sample cost policy: Contractor bears costs for bulk production prior to unconditional sample approval; no compensation for sample rejection; samples supplied free of cost for testing when required
  • Delivery relationship: If buyer delays sample approval, delivery period is reset without LD for the delay
  • BOQ status: 5 items listed as N/A in value/quantity; scope likely covers security equipment services and support

Terms, Conditions & Eligibility

  • Service Centre requirement: Functional service centre in the state of each consignee location; establishment within 30 days if not existing
  • Payment terms: Release upon submission of documentary evidence of functional service centre; sample-related terms as described
  • Inspection: Post-receipt inspection by BOARD OF OFFICERS; pre-dispatch inspection not selected
  • Advance sample: Submit 1 sample within 7 days; approval or modification list within 7 days; bulk supply aligned to approved sample
  • Turnover evidence: Minimum average annual turnover over last 3 years with audited balance sheets or CA certificate
  • Warranty considerations: On-site or carry-in warranty conditions inferred from service centre requirements
  • Other bid conditions: As per ATC terms, with modifications and compliance requirements

Key Specifications

    • EMD amount: ₹5351
    • Inspection body: BOARD OF OFFICERS for post-receipt inspection
    • Advance sample: submit within 7 days; approval within 7 days or specified modifications
    • Centre establishment window: within 30 days if no in-state service centre
    • Turnover evidence: three-year average turnover with audited statements or CA certificate

Terms & Conditions

  • Key Term 1: Establish a Functional Service Centre within 30 days if not already available

  • Key Term 2: Submit advance sample within 7 days; buyer to approve or list modifications within 7 days

  • Key Term 3: Post-receipt inspection by BOARD OF OFFICERS; pre-dispatch inspection not selected

Important Clauses

Payment Terms

Payment released after documentary evidence of Functional Service Centre; sample-related costs borne by contractor until approval

Delivery Schedule

Delivery period may be reset without LD if buyer delays in sample approval; bulk supplies must conform to approved sample

Penalties/Liquidated Damages

Not explicitly specified; LD terms would be defined in contract/ATC if deviations occur

Bidder Eligibility

  • Must demonstrate ability to establish/operate a state-wide service centre

  • Provide three-year turnover evidence with audited statements or CA certificate

  • Compliance with post-receipt inspection requirements and sample approval process

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10488388 ASSY CABLE COMPLETE 142 nos asnirwal@251y 60
2 10472560 SECONDARY FUEL FILTER 1 LITER(STAR TYPE) 1,048 nos asnirwal@251y 60
3 10548603 LAMP FILAMENT 6VOLT 6WATT BA15DSBC GSHAP 136 nos asnirwal@251y 60
4 10448359 DISC FRONT BRAKE 89 nos asnirwal@251y 60
5 10460850 CYLINDER ASSY MASTER WITH BOOSTER 26 nos asnirwal@251y 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing three-year turnover

4

Evidence of functional service centre (or plan and timeline to establish within 30 days)

5

OEM authorizations (if applicable) and technical compliance certificates

6

Business registration documents and any prior contract performance certificates

7

Any statutory compliance documents requested in terms and conditions

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army security equipment service in Srinagar 2025

Bidders must meet eligibility criteria including a functional in-state service centre or plan to establish within 30 days, provide three-year turnover evidence, and submit GST/PAN with audited financials. Include advance sample submission within 7 days of award, and compliance with post-receipt inspection by the Board of Officers.

What documents are required for tender submission in Srinagar JK

Submit GST certificate, PAN card, three-year turnover evidence (audited/CA certificate), service centre establishment proof or plan, OEM authorizations if applicable, and any technical compliance certificates. Include EMD of ₹5351 and all bid-related technical and financial documents per terms.

What are the technical requirements for advance sample approval

Submit 1 advance sample within 7 days of award; buyer will approve or specify modifications within 7 days. If delay occurs on buyer side, delivery is reset with no LD for the delay. Ensure samples conform to contract specifications for bulk production.

What is the EMD amount for the army security tender in Srinagar

The Earnest Money Deposit is ₹5351. Payment is tied to submission of evidence for a functional service centre. Ensure EMD is submitted as per bid conditions to avoid disqualification.

When is post-receipt inspection conducted for this tender

Post-receipt inspection is conducted by the BOARD OF OFFICERS at the consignee site before acceptance. Pre-dispatch inspections are not mandated for this tender. Ensure readiness for on-site verification and compliance with acceptance criteria.

What turnover evidence is required for eligibility in JK security tender

Provide minimum average annual turnover for the last three years ending 31st March, with audited balance sheets or CA certificate. The exact turnover threshold is specified in the bid document and must be uploaded with the bid.

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