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Jammu and Kashmir Police Office Suite Software Tender Jammu 2026 MS Office 2024 Perpetual License

Bid Publish Date

04-Jul-2026, 4:04 pm

Bid End Date

20-Jul-2026, 9:00 pm

EMD

₹3,00,000

Location

JAMMU , JAMMU AND KASHMIR
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Progress

Issue04-Jul-2026, 4:04 pm
AwardPending
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Quantity

310

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

The Jammu and Kashmir Police organization seeks an Office Suite Software package under PAC Only for deployment in Jammu, Jammu & Kashmir 180001. The tender specifies a MS Office 2024 Standard Perpetual license as the core offering, with option-based quantity adjustments up to 25% of bid quantity during contract execution. An EMD of ₹300,000 is required, signaling substantial project scope. The deal includes a proprietary Office Suite package with cloud storage details to be determined, and minimum OEM support considerations within the tender scope. The Vendor must align with the buyer’s clause on delivery timelines and service levels while respecting the overall contractual rates. The unique aspect is the combination of a PAC-only procurement channel and the MS Office 2024 per-seat/perpetual licensing model, which necessitates precise license management and upgrade planning. AEC/ISV compatibility and OEM authorizations should be verified. The tender focuses on a straightforward software license procurement with a clear acceptance of the MS Office 2024 Standard Perpetual term, supported by a formal AtC document uploaded by the bidder. The opportunity requires compliance with standard procurement protocols and timely delivery in the specified jurisdiction.

Technical Specifications & Requirements

  • Offered Product: MS Office 2024 Standard Perpetual license as the core contract item.
  • Licensing Type: Proprietary Office Suite with PAC Only access.
  • Cloud Storage: Cloud storage provisioned (in GB) to be confirmed in the bid; ensure compatibility with Office deployment.
  • Support Window: Yearly update/patch and upgrade timelines to be defined; indicate number of years of OEM support (0 if none).
  • Delivery & Installation: PAC-based delivery terms; address installation scope and Activation/License Key management.
  • Option Clause: Up to 25% quantity variation both pre- and within contract duration.
  • EMD: ₹300,000 to be submitted as per tender terms.
  • Location: Tendering in Jammu; ensure compliance with local regulatory requirements.
  • Notes: BOM/BOQ items show no entries; focus on license package specifics and OEM authorizations.

Terms, Conditions & Eligibility

  • EMD: ₹300,000 must be furnished; payment method per terms; verify DD/online submission.
  • Experience: Demonstrated ability to supply enterprise Office Suite licenses to government entities; include OEM authorization.
  • Delivery: Delivery period governed by option clause; initial delivery schedule to be clarified in contract.
  • Brand/ODA: MS Office 2024 Standard Perpetual license must be provided; compliance with PAC Only channel.
  • Documents: GST, PAN, experience certificates, financial statements, technical bid, EMD submission; OEM authorization letters.
  • Warranty/Support: Specify duration and scope of software updates/patches; confirm upgrade path if any.
  • Penalties: Include applicable LD or performance penalties for late delivery or non-compliance.
  • Confidentiality: Ensure data and license management remain secure throughout deployment.

Key Specifications

    • Product/Service: MS Office 2024 Standard Perpetual license (Office Suite Software) under PAC Only
    • Licensing Type: Proprietary Office Suite with PAC access; activation and management requirements
    • Cloud Storage: Provided storage in GB (exact figure to be confirmed in bid)
    • Support/Updates: Indicate number of years for bug fixes and patches under OEM/seller support; (0 if none)
    • Delivery Clause: Option to increase/decrease quantity up to 25%; delivery period adjustments following formula

Terms & Conditions

  • EMD of ₹300,000 is mandatory and payable as per bid terms

  • MS Office 2024 Standard Perpetual license must be offered with PAC-only access

  • Quantity may be adjusted by up to 25% during and after contract; delivery timelines follow the option clause

Important Clauses

Payment Terms

EMD ₹300,000; payment terms aligned with government procurement norms; method per ATC

Delivery Schedule

Delivery period governed by option clause; extended duration rules apply with minimum 30 days

Penalties/Liquidated Damages

Penalties to be defined for late delivery or non-compliance; LD percentage to be specified in contract

Bidder Eligibility

  • Experience in supplying government/enterprise Office Suite licenses

  • Valid OEM authorization for MS Office 2024 Standard Perpetual

  • Financial stability with auditable statements and GST compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Office Suite Software (V3) (Q2) ( PAC Only )

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

14

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Jammu

Delivery Pincodes

180004

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Satyakam Sharma180004,DY. SUPERINTENDENT OF POLICE, POLICE CENTRAL STORE, GULSHAN GROUND, GANDHI NAGAR JAMMU UT OF JAMMU AND KASHMIR. Contact: 0191-2433571 Mobile: 9797428541, Dealing Assistant: 9419632635JammuJammu And Kashmir18000431030-

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Documents 5

GeM-Bidding-9517547.pdf

Main Document

Other Documents

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GEM_CATEGORY_SPECIFICATION

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual, 1 year Subscription, 2 year Subscription, 3 year Subscription
SCOPE OF LICENSE Licensing Option User Based, Device Based
BASIC INFORMATION Offered Product are Government Edition
OFFICE SUITE Proprietary Suite Microsoft 365, Polaris, Google Workspace, Zoho Workplace, Microsoft Office LTSC Standard, Microsoft Office LTSC Professional Plus, Microsoft Visio Standard 2024, Microsoft Visio LTSC Professional 2024, INP iOffice
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration, Engineering Layouts, Process Maps, Network Diagrams, Flowcharts, Platform for building AI-powered agent, Workflow and task automation platform
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 0, 5, 15, 100, 200, 500, 1000, 2000, 3000, 5000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from prior government or large enterprise deployments

4

Financial statements (audited or approved)

5

EMD/Security deposit documents (₹300,000)

6

Technical bid documenting license details and compliance

7

OEM authorizations or reseller certifications for MS Office 2024 Standard Perpetual

8

Any other documents specified in ATC or tender terms

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on the Office Suite tender in Jammu for MS Office 2024?

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹300,000, and OEM authorizations. Ensure PAC-only licensing compatibility, confirm cloud storage allotment, and address the 25% quantity option. Include MS Office 2024 Standard Perpetual license details and activation process.

What documents are required for the Jammu Office Suite procurement 2026?

Required documents include GST registration, PAN card, company financial statements, up-to-date experience certificates, EMD submission, technical bid outlining license terms, OEM authorization for MS Office 2024, and any ATC-compliant compliance documents.

What are the licensing specifications for MS Office 2024 in this bid?

The tender requires an MS Office 2024 Standard Perpetual license with PAC-only access. Provide license keys/activation details, and confirm ongoing updates/patch support terms, or specify 0 years if none. Include OEM authorization and deployment plan.

What is the EMD amount and payment terms for this tender?

EMD is ₹300,000. Submit via online or bank demand draft as per ATC. Payment terms align to government procurement norms; ensure timely submission and proper documentation to avoid bid rejection.

What delivery terms apply to the PAC-only Office software bid?

Delivery follows the option clause allowing +/- 25% quantity changes. Initial delivery schedule must be stated, with a calculated extension time using (increased quantity/original quantity) × original delivery period, minimum 30 days, subject to contract interpretation.

Which certifications or OEM authorizations are required for submission?

Submit OEM authorization for MS Office 2024 Standard Perpetual and any reseller certificates; verify PAC channel eligibility and ensure software licensing terms comply with government procurement policies in Jammu.

What is the scope of cloud storage indicated in the tender?

Tender mentions Cloud Storage Provided in GB; exact capacity to be defined in the bid. Ensure licensing terms and deployment plan include cloud storage compatibility with Office Suite and data security considerations.

How to verify compliance with MS Office 2024 standards in this procurement?

Cross-check that the offered license is Standard Perpetual, compatible with PAC access, and accompanied by OEM authorization. Confirm activation, update rights, and documentation for deployment in Jammu and Kashmir government systems.

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