Indian Army Gas Refilling Tender for TATA Safari Storme AC - IS 550/IS ISO Compliant 2026

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for gas refilling of the air conditioning system in a TATA Safari Storme. The scope specifies AC gas refilling, with the unit-based procurement approach and option clause for quantity adjustments up to 25%. Bidders must ensure compliance with GST considerations, provide PAN, GSTIN, cancelled cheque, and EFT mandate, and attach a product data sheet for verification. The process requires OEM authorization when applying via authorized distributors, and a non-disclosure declaration. Registration/empanelment with GOPALPUR is mandatory for contract award. The bid requires careful price and delivery planning to align with contractor capacity and delivery timelines, while safeguarding against financial instability through declared solvency terms. The unique provision of optional quantity expansion at contracted rates adds bid planning complexity and may influence price competitiveness. This tender embodies a constrained, govt-procurement style with stringent document and data-sheet alignment.

Technical Specifications & Requirements

• Product/Service: Gas refilling of AC for TATA Safari Storme vehicle.
• Category: Automotive air-conditioning gas refilling; no BOQ items listed.
• Key documents: PAN card, GSTIN, Cancelled cheque, EFT Mandate (bank-certified), and Data Sheet of offered product.
• Authorisation: OEM/Original Service Provider authorization if bid via distributor; include name, designation, contact details.
• Data integrity: Data Sheet must match technical parameters; mismatch may lead to bid rejection.
• Compliance: Non-disclosure agreement to be submitted; term sheet indicates mandatory confidentiality.
• Registration: Bids awarded to firms registered/empanelled with GOPALPUR; ensure vendor code creation prerequisites are met.

Terms & Eligibility

• EMD/financial health: Bidder must not be undergoing liquidation or similar proceedings; provide an undertaking.
• GST handling: GST to be applied per applicable rates; reimbursement: actual or capped by quoted GST%.
• Delivery terms: Delivery schedule aligned with original delivery order; option to adjust quantity up to 25% with extended delivery time formula; minimum 30 days extension.
• Submission: Include PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization required where applicable.
• Data verification: Ensure product data sheet matches technical parameters; ensure NDA compliance.
• Warranty/aftercare: Not explicitly stated; vendors should anticipate standard govt procurement warranties aligned with AC gas refilling practices.