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Central Railway Nagpur Printer Tender A3 Size Multifunction Printer ISO/IRS Compliant 2026

Bid Publish Date

10-Jul-2026, 1:20 pm

Bid End Date

22-Jul-2026, 11:00 am

Value

₹37,998

Location

NAGPUR , MAHARASHTRA
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Progress

Issue10-Jul-2026, 1:20 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Central Railway, Indian Railways. Product: A3 Size Multifunction Printer (MFP). Location: Nagpur, Maharashtra 440001. Estimated Value: ₹37,998.00. Scope: Supply of goods only; no installation mentioned. Special requirements include OEM authorization letter, direct or dealer supply, and at least one OEM authorized service centre in Nagpur. Past performance required: contract for printer supply to Govt/PSU/PPP projects at least 10% of bid value in the last 3 years with supporting CRN/CRAC/R-Note. Ensures IRS contract compliance. Unique aspect: mandatory service availability in Nagpur and vendor authorization specifics.

Technical Specifications & Requirements

  • Printing Technology: General product information; exact type not specified
  • Fax Availability: Not detailed; treated as a capability consideration
  • OS Compatibility: Not specified; bidders should confirm cross‑platform support
  • RAM/Storage: RAM size in MB, storage capacity in GB mentioned but exact figures not provided
  • Printing Speed: ISO/IEC 24734 targets for laser/LED and inkjet not quantified here
  • Duplexing: Auto duplex printing/copier (2‑sided) indicated
  • Scanning: Scan to functions; Original Document Feeder type and capacity required; Bypass tray facility and 75 GSM specs noted
  • Paper Handling: Main paper trays, total capacity, bypass tray capacity at 75 GSM specified; feeder capacity details needed
  • Connectivity & Duty Cycle: Connectivity and monthly print duty cycle requested; exact figures not disclosed
  • Warranty: On‑site warranty in years and extended warranty term requested; IRS terms apply
  • Compliance: OEM authorization, service network, and material handling responsibilities fall to supplier

Terms, Conditions & Eligibility

  • Scope: Bid price must include all costs; supply of goods only
  • OEM Authorization: Tender requires an authorization letter issued by the OEM; letter must be tender/bid specific
  • Past Performance: Minimum of 10% of bid value (₹3,799.80) in last 3 years with CRN/CRAC/R-Note or completion certificate
  • Nagpur Service Centre: At least one OEM authorized service centre with full address and phone in Nagpur
  • Delivery/Handling: Supplier to manage material transportation and unloading
  • Governing Conditions: Contract governed by IRS conditions

Key Specifications

    • Product: A3 Size Multifunction Printer (MFP) for Central Railway, Nagpur
    • Autonomous Features: Auto Duplexing (2‑sided printing/copying) enabled
    • Document Handling: Original Document Feeder type; Feeder Capacity; Main Paper Trays; Total Main Tray Capacity at 75 GSM; Bypass Tray capacity at 75 GSM
    • Connectivity: Required but not quantified; bidders should specify interfaces (USB, Ethernet, Wi‑Fi) and compatibility
    • Performance Metrics: Minimum print speeds per ISO/IEC 24734 for laser/LED (A4) in monochrome and color; exact values not provided
    • Warranty: On‑Site Warranty in years; Extended Warranty duration requested
    • Compliance: OEM authorization and Nagpur service Centre presence mandatory; IRS contract adherence

Terms & Conditions

  • Key Term 1: OEM authorization letter must be country/region specific to this tender

  • Key Term 2: Past performance evidence minimum 10% of bid value in last 3 years

  • Key Term 3: Single OEM authorized service centre located in Nagpur required

Important Clauses

Payment Terms

Not specified in provided data; bidders should confirm payment upon delivery per IRS terms

Delivery Schedule

Delivery and unloading responsibilities lie with the supplier; exact timeline unspecified

Penalties/Liquidated Damages

Not disclosed in data; bidders should seek clarification on LD for delays and non‑performance

Bidder Eligibility

  • Authorised OEM service capability with Nagpur presence

  • Past performance evidence from Govt/PSU/PPP printer supply contracts

  • Ability to supply goods only (no installation requirements stated)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Nagpur

Delivery Pincodes

440001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Sushant Kumar440001,OFFICE OF SR DEN CO, DRM OFFICE, ENGINEERING BRANCH, STATION ROAD, KINGSWAYNagpurMaharashtra440001230-

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9549693.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

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Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Inkjet
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax Yes
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 128, 512, 1024, 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500, 256 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Scan To Functions Folder, Email
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 20,000 to 29,999, 30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates demonstrating past printer supply to govt/PSU/PPP

4

Financial statements reflecting capability to execute supply contracts

5

EMD documents (if applicable in final bid terms)

6

Technical bid documents confirming compliance with listed specs

7

OEM authorization letter (tender/bid specific)

8

Proof of OEM authorized service centre in Nagpur (address + contact)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the printer tender in Nagpur with OEM authorization?

To bid for the Central Railway A3 MFP tender in Nagpur, secure an OEM authorization letter specific to this bid, present a past performance certificate covering Govt/PSU supply equal to at least ₹3,799.80 (10% of ₹37,998), and provide details of a Nagpur OEM service centre. Include supporting IRS‑compliant documentation and evidence of material handling capability.

What documents are required for the Nagpur printer procurement

Submit GST, PAN, and financial statements; include experience certificates for Govt/PSU printer supply; provide OEM authorization letter; provide CRN/CRAC/R‑Note or completion certificate; prove Nagpur service centre address and contact; and ensure bid documents show on‑scope supply of goods only as per IRS terms.

What are the technical specifications for the A3 MFP tender

Expected specs include auto duplexing, original document feeder details, main tray and bypass tray capacities at 75 GSM, scanning and scan‑to capabilities, connectivity options, RAM (MB) and storage (GB) figures, and on‑site plus extended warranty terms. Exact speeds per ISO 24734 for monochrome/color should be confirmed by bidders.

When is the past performance documentation required for this bid

Past performance evidence must accompany the bid showing at least 10% of the advertised value (₹3,799.80) in the last 3 years. Acceptable formats include CRN, CRAC, or R‑Note issued by a competent government authority or PSU, tied to the same principal or authorized agent.

What is the required Nagpur OEM service centre detail

Bidders must provide a complete address and phone number of an OEM authorized service centre located in Nagpur city. This requirement is mandatory; failure to provide verifiable service coverage in Nagpur can lead to disqualification.

What are the IRS contract compliance expectations in this tender

The contract must be governed by IRS conditions. Suppliers should align with IRS procurement framework, including the supply‑only scope, OEM authorization, and service‑center obligations. Ensure all terms are reflected in the bid document and any deviations are clearly addressed.

What is the scope of supply for this printer tender in Nagpur

Scope is strictly supply of goods; deployment or installation is not described. Bidder should confirm readiness to deliver, unload, and hand over to government facilities, while providing required warranties and after‑sales support as per OEM and IRS terms.

What warranty terms are expected for the printer supply

On‑site warranty duration in years is requested, with an extended warranty option beyond the standard term. Bidders should specify the exact on‑site warranty period and the length and coverage of the extended warranty, including service response times.

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