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Maharashtra IT Dept Thane A3 Size Multifunction Printer Tender 2026 – 25% Quantity Flexibility, ISO/IEC 24734

Bid Publish Date

02-Jul-2026, 5:41 pm

Bid End Date

13-Jul-2026, 4:00 pm

EMD

₹7,697

Value

₹7,69,702

Location

THANE , MAHARASHTRA
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Progress

Issue02-Jul-2026, 5:41 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover requirement: minimum average annual turnover over the last 3 years
  • • 25% quantity variation permitted; extended delivery impact calculated with a minimum 30 days
  • • On-site warranty with option for extended warranty; installation, testing, commissioning included
  • • Delivery at Thane, Maharashtra; target A3 size MFP with auto duplexing and scanning feeder
  • • IS/ISO references: ISO/IEC 24734 benchmarking applicability for printing speeds
  • • Escalation matrix required for service support from bidder or OEM
  • • EMD amount ₹7,697 and estimated contract value ₹769,702

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Maharashtra Information Technology Department, Thane (400601). procure A3 Size Multifunction Printer (MFP) with installation, testing, and commissioning included. Estimated value: ₹769,702; EMD: ₹7,697. Scope includes supply, on-site installation, and commissioning at Thane, Maharashtra. Product category emphasizes general printing hardware with features like auto duplexing, RAM, storage, and connectivity. Unique clause allows up to 25% quantity variation during and after contract, with delivery timelines adjusted accordingly. This tender targets suppliers capable of delivering complete MFP packages with service support and OEM turnover demonstrated. The packaging must align to local procurement norms and ensure on-site warranty.

Technical Specifications & Requirements

  • Category: General Product Information and Hardware Configuration; MFP capable of A3/A4 printing
  • Printing Technology/Type: Laser/LED for monochrome and color; ensure ISO/IEC 24734 benchmarking applicability
  • Performance: Minimum print speeds per ISO/IEC 24734 (A4) for mono/color; specify PPM/IPM as per device type
  • Document Handling: Auto duplexing; Original Document Feeder for scanning/copying; multiple main paper trays
  • Connectivity: Network connectivity and onboard memory/storage (RAM in MB, storage in GB)
  • Warranty: On-site warranty (in years) with option for extended warranty (in years)
  • Certification/Compliance: Any required OEM authorizations, and adherence to applicable standards; ensure service support escalation matrix is provided

Terms, Conditions & Eligibility

  • EMD: ₹7,697 (online/DD as per bid terms)
  • Turnover: Minimum average annual turnover over last 3 financial years as per bid document; include Audited Balance Sheets or CA certificate
  • OEM Turnover: OEM of offered product must meet minimum average turnover over last 3 years
  • Delivery: Delivery period aligned to original order; option clause allows up to 25% quantity variation; delivery start from last delivery order date
  • Payment & Documents: Submit GST, PAN, experience certificates, financials; OEM authorization and service escalation matrix
  • Warranty/Support: On-site warranty with potential extended warranty; penalties for non-performance if specified
  • Scope of Supply: Bid price inclusive of supply, installation, testing, commissioning

Key Specifications

  • Product: A3 Size Multifunction Printer (MFP)

  • Printing technology: Laser/LED; monochrome and color capabilities

  • Minimum speed benchmarks to be stated per ISO/IEC 24734 (A4)

  • RAM: specify in MB; Storage: specify in GB

  • Auto duplexing (2-sided) printing/copying

  • Original Document Feeder type for scanning/copying

  • Number of main paper trays

  • Connectivity: network and USB/Ethernet/Wi-Fi (as applicable)

  • On-site warranty period; extended warranty option

  • OEM/Brand requirements and certification needs

Terms & Conditions

  • EMD ₹7,697; bank/immediate submission per bid terms

  • Delivery terms allow 25% quantity variation with calculation rule

  • Supply includes installation, testing, commissioning at Thane location

Important Clauses

Payment Terms

Payment terms align with standard government procurement; specify milestones and any advance, if applicable

Delivery Schedule

Delivery period calculated from last delivery order, with extended time for option quantities; minimum 30 days

Penalties/Liquidated Damages

Penalties or liquidated damages if delivery or performance milestones are not met; terms to be clarified in bid document

Bidder Eligibility

  • Minimum average turnover over last 3 financial years as per bid document

  • OEM turnover criteria met for offered product over last 3 years

  • Experience in supply/install of MFPs to government entities within past 5 years

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Advisory Bank

HDFC Bank

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Palghar

Delivery Pincodes

401305

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Harshal Raghunath Patil401305,Bazar ward, Opposite Virar police station, Virar east. 401305PalgharMaharashtra401305115-

Authority Records

INFORMATION TECHNOLOGY DEPARTMENT

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Documents 4

GeM-Bidding-9551061.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certification showing turnover

4

Experience certificates for similar MFP supply/installation projects

5

OEM authorization certificate or official manufacturer authorization

6

Technical bid documents confirming compliance with MFP specifications

7

Service escalation matrix with contact numbers

8

Any additional bid-specific documents requested by T&C

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Thane A3 MFP tender 2026 with 25% quantity variation?

Bidders must meet turnover requirements, provide OEM authorization, submit GST/PAN, and include EMD ₹7,697. The scope includes supply, installation, testing, and commissioning; delivery terms allow 25% quantity variation with extended delivery timelines, minimum 30 days. Include Escalation Matrix for service support and an on-site warranty plan.

What documents are required for the Maharashtra IT Department MFP tender?

Submit GST registration, PAN, Audited financials or CA certificate showing turnover, experience certificates for similar MFP projects, OEM authorization, technical bid showing compliance with MFP specs, and service escalation matrix with contact numbers.

What are the technical specifications for the A3 MFP in this tender?

The device must be A3 size, include auto duplexing, scanning feeder, multiple paper trays, and network connectivity. Printing speeds must align with ISO/IEC 24734 benchmarks for mono/color; RAM and storage details must be specified in MB/GB; ensure on-site warranty and potential extended warranty are defined.

When is the delivery timeline for the Thane MFP contract and option quantity?

Delivery starts from the last delivery order date; option quantity up to 25% of contracted quantity is allowed; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the EMD amount for the Maharashtra MFP procurement?

The Earnest Money Deposit is ₹7,697. Submit via online payment or/demand draft as per bid terms; ensure EMD validity throughout the bid evaluation period and replacement if required by tender terms.

What is required for OEM turnover compliance in this MFP tender?

OEM must meet minimum average annual turnover over the last 3 years; provide certified audited statements or CA certificate demonstrating turnover; for bunch bids, the OEM of the highest bid value category must satisfy the criterion.

What installation and commissioning deliverables are included in the scope?

Scope includes Supply, Installation, Testing and Commissioning of the MFP; ensure proper configuration, driver installation, network setup, and operational validation; include documentation of handover and training if specified.

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