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Directorate Of Employment & Training Toner Cartridges Procurement Surat Gujarat 2026 ISO/OEM Warranty

Bid Publish Date

20-Jun-2026, 5:07 pm

Bid End Date

11-Jul-2026, 5:00 pm

Location

SURAT , GUJARAT
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Progress

Issue20-Jun-2026, 5:07 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Directorate Of Employment & Training, under the Labour And Employment Department Gujarat, seeks supply of toner cartridges / ink cartridges / consumables for printers in Surat, Gujarat 394101. The scope covers generic cartridge types, with models and compatibility aligned to OEM printers; no BOQ items listed. Tender emphasizes supplier capability to provide OEM warranty certificates and after-sales support within India. The procurement may include flexible quantity adjustments up to 25% of bid/contracted quantities, with extended delivery timelines calculated per clause. The opportunity bears emphasis on ensuring timely delivery from the final acceptance to the consignee and certification of warranty.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Generic product attributes: cartridge class, printer/MFD brand compatibility, cartridge type, ink/toner color, OEM model numbers, minimum yield per replacement cartridge
  • Compliance expectations: OEM warranty to be submitted at delivery; service coverage in INDIA including installation, commissioning, training, and post-sales support
  • Delivery scope: supply of goods with all-cost basis; potential for quantity variation under option clause up to 25%
  • Documentation expectations: OEM warranty certificates and installation/training/maintenance capability details to be uploaded with bid
  • Delivery timeline: governed by option clause and extended delivery rules; minimum 30-day base delivery time referenced when calculating extensions
  • Notes: No BOQ items available; focus on generic cartridge specifications and warranty/after-sales readiness

Terms, Conditions & Eligibility

  • EMD/security deposits: not stated; ensure readiness to meet standard tender security practices
  • Warranty: as per specifications from final acceptance or post-installation testing; OEM warranties to be submitted at delivery
  • After-sales: established service network within INDIA; provide details of service centres near consignee locations
  • Option clause: quantity may increase/decrease by up to 25% during contract and extended periods
  • Delivery terms: baseline delivery from order date with calculated extension rules; ensure compliance with extended delivery calculations
  • Documentation: provide installation, commissioning, and training service records; submit OEM authorization where applicable

Key Specifications

  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables

  • Printer/Multifunction Machine brand compatibility: generic/ OEM models

  • Type of cartridge/consumable: toner cartridge or ink cartridge

  • Color: specified ink/toner color (black, cyan, magenta, yellow)

  • Model number of OEM printer and cartridge: exact model references to ensure compatibility

  • Minimum yield: stated pages per cartridge (as applicable)

Terms & Conditions

  • Option clause allows ±25% quantity variation and extension calculations

  • OEM warranty certificates must accompany delivery

  • Service network coverage in INDIA for installation, commissioning, and maintenance

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government terms and ensure alignment with delivery milestones and warranty claims.

Delivery Schedule

Delivery timing governed by option clause; base delivery from order date with minimum 30 days extension logic for increased quantity.

Penalties/Liquidated Damages

Not specified; bidders should infer penalties per standard tender practices and ensure timely delivery.

Bidder Eligibility

  • Experience supplying toner/ink cartridges or printer consumables

  • Demonstrated OEM warranty provisioning and local service capability in INDIA

  • Ability to meet installation/training/maintenance service requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

LABOUR AND EMPLOYMENT DEPARTMENT

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Documents 3

GeM-Bidding-9498943.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Lasdrjet Pro MFP M329dw, HP LaserJet Enterprise M407dn, HP LaserJet Enterprise MFP M431f, HP Laserjet Pro M305d, HP Laserjet Pro M305dn, HP LaserJet Pro M405d, HP LaserJet Pro M405dn, HP LaserJet Pro M405dw, HP LaserJet Pro M405n, HP Laserjet PRO MFP M329dn, HP LaserJet Pro MFP M429dw Printer, HP LaserJet Pro MFP M429fdn Printer, HP LaserJet Pro MFP M429fdw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 77A Black LaserJet Toner Cartridge-CF277A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in printer consumables supply

4

Financial statements (audited, if available)

5

EMD/Security deposit proof (if applicable in terms)

6

Technical bid documents and product specifications

7

OEM authorization or agency letter (if required)

8

OEM warranty certificates (upon delivery)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for toner cartridges tender in Surat Gujarat 2026?

Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD proof (if applicable). Include OEM warranty certificates and installation/maintenance capabilities. Ensure compatibility with listed generic cartridge categories and provide minimum yield data for replacement cartridges.

What documents are required for printer consumables bid in Gujarat?

Submit GST registration, PAN card, experience certificates in toner/ink cartridges, financial statements, EMD proof, OEM authorizations, technical specifications, and OEM warranty certificates. Also provide installation and after-sales service details and service center locations near Surat.

What are the technical specifications for toner cartridges in this bid?

Specifications include cartridge class, compatible printer/MFD brands, cartridge type, color, OEM model numbers, and minimum yield per cartridge. Ensure supplier submissions include compatible model references and color specifications per OEM requirements.

When is the delivery timeline and how are extensions calculated for this tender?

Delivery starts after order; extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during option clause execution.

What warranty is required for toner cartridges in this procurement?

OEM warranty certificates must be submitted at delivery. Warranty term aligns with final acceptance or after installation and testing, with service support across INDIA for rectification during the warranty period.

What eligibility criteria apply to suppliers of printer consumables in Gujarat?

Eligibility includes demonstrated experience in supplying toner/ink cartridges, ability to provide OEM warranty and after-sales service, and capacity to deliver with timely installation and training support in India.

How to verify OEM authorization and service centers for this bid in Surat?

Obtain OEM authorization letters and provide details of service centers near Surat. Include contact points, turnaround times for troubleshooting, and availability of spare parts consistent with the warranty coverage.

What are the security terms for submitting bid documents for printer consumables?

Prepare standard bid documents including GST, PAN, financial statements, and EMD proof where required. Ensure submission of technical specifications, OEM warranties, and installation/maintenance capabilities to satisfy procurement criteria.

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