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Southern Railway Toner Cartridges Procurement Tender 2026 India - Printer Consumables & Cartridges

Bid Publish Date

04-Jul-2026, 11:41 am

Bid End Date

14-Jul-2026, 12:00 pm

Location

TIRUCHIRAPPALLI , TAMIL NADU
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Progress

Issue04-Jul-2026, 11:41 am
AwardPending
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Quantity

16

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Southern Railway invites bids for the TonER Cartridges / Ink Cartridges / Consumables for Printers under a pure Goods supply contract in India. The procurement scope covers the supply of toner/ink cartridges and related consumables, with no listed BOQ items. The tender emphasizes generic cartridge classifications, compatibility with unspecified printer brands and OEM models, and minimum yield requirements for replacement cartridges. The lack of BOQ detail suggests a broad supply channel, with evaluation likely based on conformity to printer model compatibility and basic yield metrics. The opportunity is positioned as a standard goods supply tender for railway offices and stations requiring ongoing consumables replenishment.

Technical Specifications & Requirements

  • Product Class of Cartridge (generic category)
  • Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable (generic, not specified)
  • Type of Cartridge/Consumable (generic)
  • Color of the Ink/Toner (generic)
  • Model Number of OEM Printer/ Multi Function Machine (generic)
  • Model Number of OEM Printer Cartridge/Consumable (generic)
  • Minimum Yield of the Replacement Cartridge/Consumable offered (pages, exact value not provided)
  • Scope: Only supply of Goods (as per buyer terms)
  • No BOQ details imply a broad supply scope; bidders must infer compatibility and yield based on internal catalogs and OEM data
  • Ensure compliance with internal Railway procurement standards and ensure timely delivery and reliable supply chains

Terms & Eligibility

  • EMD details are not disclosed in the tender data; bidders should verify latest terms
  • Delivery timeline: not specified in the available data; plan for standard railway supply cadence
  • Payment terms: not disclosed; bidders should request explicit terms during bid clarification
  • Documents: bidders typically must provide GST, PAN, experience proofs, financials, OEM authorization, and technical compliance; confirm submission checklist during tender inquiry
  • No concrete warranty or penalty details are listed; assess post-award support expectations and service levels during bid submit
  • This opportunity centers on a generic, high-availability consumables supply for Southern Railway’s printer fleet

Key Specifications

  • Product Class of Cartridge: generic

  • Printer/Multifunction Machines Brand compatibility: generic

  • Type of Cartridge/Consumable: cartridge

  • Color: generic

  • Model Number of OEM Printer/Cartridge: generic

  • Minimum Yield: specified in pages per replacement cartridge (not disclosed in data)

Terms & Conditions

  • EMD amount and payment terms to be clarified in tender inquiry

  • Delivery schedule not specified; bidders should seek explicit timelines

  • OEM authorizations and proof of capability required in submission

Important Clauses

Delivery Schedule

Bidders should verify delivery cadence and penalties during clarification; no fixed schedule listed in data

Payment Terms

Explicit payment terms to be provided by organization; bidders should obtain terms on bid submission

Warranty/Liquidated Damages

No warranty or LD details present in data; clarify post-delivery support expectations in bid

Bidder Eligibility

  • Experience in supplying printer consumables to government entities

  • GST registered bidder with valid financial statements

  • Authorized by OEM or able to provide OEM-compatible cartridges

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9559110.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP121dn / LBP122dw / MF271dn / MF272dw / MF274dn / MF275dw
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 71
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar toner cartridge supply

4

Financial statements (audited or equivalent)

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents demonstrating cartridge compatibility

7

OEM authorizations or proven supplier affiliations

8

Any existing ISI/ISO certifications if referenced in terms

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for toner cartridges tender in Southern Railway India 2026

Bidders should obtain bid documents, confirm scope as goods supply, and submit GST, PAN, financials, and OEM authorizations. Ensure cartridge compatibility with generic printer models and provide minimum yield data. Clarify EMD, delivery timelines, and payment terms during the tender inquiry stage.

What documents are required for Southern Railway printer consumables bid

Submit GST, PAN, experience certificates for similar supply, financial statements, EMD documents, OEM authorization, and technical bid illustrating cartridge types, color options, and compatibility with generic printer models. Include manufacturer catalogs and minimum yield data if available.

What are the technical specifications for cartridge compatibility in this tender

Specifications are generic: cartridge type, printer brand compatibility, OEM model numbers, and minimum yield. Provide product class, color, and compatibility with OEM printers based on supplier catalogs. Ensure documentation demonstrates alignment with printer models used by Southern Railway.

When is the delivery window for railway toner cartridges procurement

Delivery window details are not listed; bidders must seek clarification during bid inquiry and align schedules with Southern Railway procurement timelines, ensuring consistent supply to railway offices and stations.

What are the payment terms for Southern Railway toner cartridge supply

Payment terms are not disclosed in the available data. Bidders should obtain explicit terms in the clarification stage, including milestones, invoicing, and any advance or credit terms tied to delivery and acceptance.

Which certifications or OEM authorizations are required for submission

Submit OEM authorization or evidence of capability to supply compatible cartridges. If ISI/ISO or other standards are referenced by the buyer, include relevant certificates and cross-reference cartridge compliance with those standards.

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