Software Based Solution for Mobile Phone Forensic and Photo Recognizer
Directorate Of Forensic Science
Posted:
13 June 2025
Closed:
25 June 2025
GEM
GEM
East Khasi Hills District Police Shillong Software Based Mobile Forensic & Photo Recognizer Tender Meghalaya 2026
Bid Publish Date
18-Feb-2026, 5:52 pm
Bid End Date
02-Mar-2026, 6:00 pm
EMD
₹5,00,000
Value
₹1,00,00,000
Progress
Issue18-Feb-2026, 5:52 pm
Corrigendum23-Feb-2026
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Categories
1
Tender Overview
East Khasi Hills District Police Shillong invites bids for a Software Based Solution for Mobile Phone Forensic and Photo Recognizer in Meghalaya. The estimated contract value is ₹10,000,000 with an Earnest Money Deposit of ₹500,000. The scope covers license delivery, hosting/deployment options, installation, OEM support, and training for a comprehensive forensic and biometric photo analysis suite. Emphasis on license scope, ongoing updates, and OEM support duration differentiates this tender, with training days and deployment modalities clearly outlined. The procurement aims to enhance digital forensics capabilities for mobile devices and image recognition, ensuring compatibility with existing hardware and secure hosting environments.
Technical Specifications & Requirements
- Product category: Software Based Solution for Mobile Phone Forensic and Photo Recognizer
- Licensing scope: Types of licence; scope of installation; hosting environment; valid licence/subscription copy to be provided
- Delivery/installation: Installation and demonstration; scope of installation if applicable
- OEM support: Whether product is OEM-backed; duration for patches/bug fixes within support period; version upgrades within support period
- Training: Training options; number of training days; delivery of training
- Deployment: Hosting/deployment options; deployment environment compatibility; IS/standards referenced (if any) and security considerations
- Document readiness: Ensure OEM authorization, maintenance windows, and access to updates are specified for ongoing support and compliance
Terms, Conditions & Eligibility
- EMD: ₹500,000 (DD/online payable to Superintendent of Police Cyber; bid must upload scanned DD proof)
- Payment terms: Not explicitly stated; ensure compliance with standard government payment upon acceptance
- Delivery window: Option clause allows quantity variation up to 25%; extended delivery timing follows the specified formula
- Submission logistics: Hard copy must reach within 5 days of bid end/open date; EMD DD submission and scanned proof required
- Experience/turnover: Not specified; bidders should demonstrate capability for security software deployments and forensics solutions
- Warranty/SLAs: Not detailed; expect OEM-backed warranty and patch commitments as per licence terms
- Misc: All terms are subject to at own discretion; comply with Buyer Added Terms and Conditions
Key Specifications
-
Product/service: Mobile phone forensics software with photo recognizer
-
EMD: ₹500,000; value indicative of high-value software contract
-
Licensing: Type(s) of licence, scope of installation, hosting environment, and licence validity
-
OEM support: duration for patches/bug fixes and version upgrades within support period
-
Training: number of days and delivery method; installation/demonstration included
Terms & Conditions
-
Key Term 1: EMD of ₹500,000 to accompany bid with DD proof
-
Key Term 2: Quantity may vary by 25% during contract; extended delivery as per clause
-
Key Term 3: Bid submission requires hard copy delivery within 5 days of bid end date
Important Clauses
Payment Terms
No explicit payment schedule in tender; bidders should expect standard government terms and ensure invoicing aligned with acceptance and delivery milestones.
Delivery Schedule
Option to increase quantity up to 25% at contracted rates; delivery timeframe calculated as (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should prepare for LD terms typical to police procurements or await ATC document for specifics.
Bidder Eligibility
-
Demonstrated capability to supply software-based forensic and photo recognition solutions
-
Experience with OEM-backed licensing, deployment, and training delivery
-
Financial wherewithal to sustain ₹10,000,000 estimated contract and ₹500,000 EMD
Documents 4
GeM-Bidding-8988237.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Software Type | Software Based Solution for Mobile Phone Forensic and Photo Recognizer |
| SCOPE OF LICENCE | Types of Licence | 2.Subscription |
| SCOPE OF LICENCE | Licence Delivery Mode | 1. Dongle Licence |
| SCOPE OF LICENCE | Valid Licence/ Subscription copy to be provided | YES |
| SCOPE OF LICENCE | Hosting Enviroment/ Deplyment Option | On Premises |
| SCOPE OF LICENCE | Installation and demonstration | Yes |
| SCOPE OF LICENCE | If yes, then Scope of Installation | 1. Installation;, 3. Configuration; |
| SCOPE OF LICENCE | The offered product have support from OEM for | 1. Unlimited updation for Patches and Bug fixes within support period., 2. Unlimited upgradation of version within support period |
| SCOPE OF LICENCE | Number of Years upto which support is available from OEM for Updation (Patches and Bug fixes) within support period | 3 |
| SCOPE OF LICENCE | Number of Years upto which support is available from OEM for Upgradation of version within support period | 3 |
| SCOPE OF LICENCE | Training Options | On-Site, Virtual |
| SCOPE OF LICENCE | No of days Training Provided | 1 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar software deployments
4
Financial statements demonstrating capability
5
EMD document (DD or online payment receipt)
6
Technical bid documents showing licensing scope and deployment plan
7
OEM authorizations/certifications for software
8
License validity and support terms from OEM
Corrigendum Updates
1 Update
#1
23-Feb-2026 Update
Frequently Asked Questions
How to bid for mobile forensics software tender in Meghalaya?
Bidders must submit a complete technical and financial bid with EMD ₹500,000 via DD to Superintendent of Police Cyber, Shillong, along with scanned DD proof. Ensure OEM authorization, license terms, deployment plan, and training schedule are included; hard copy delivered within 5 days of bid end date.
What documents are required for Meghalaya police software bid?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD/DD proof, OEM authorization letters, technical compliance documents, and details of licensing scope, deployment environment, and training plan to satisfy vendor eligibility.
What are the licensing and support requirements for this tender?
Licensing must specify licence type, delivery mode, hosting environment, and a valid subscription copy. OEM support duration must cover patches, bug fixes, and version upgrades within the stated support period; training days must be clearly delineated.
What is the bid value and EMD amount for the Meghalaya project?
Estimated contract value is ₹10,000,000 with an EMD of ₹500,000. Bidder must attach the Demand Draft proof or online payment receipt and ensure hard-copy submission within the stipulated 5-day window post bid end date.
What delivery terms apply to quantity variations in the contract?
An option to increase up to 25% of bid quantity is allowed. Additional delivery time is calculated by (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What training and installation details should bidders include?
Provide installation scope, demonstration plan, hosting/deployment options, and training duration with number of days. Include post-implementation support plan and any on-site/off-site training to meet Meghalaya police requirements.
Are OEM certifications and ISI/ISO standards required for this bid?
The tender emphasizes OEM-backed product with licensing and updates; while ISI/ISO are not explicitly stated, bidders should confirm IS/quality compliance in their technical bid and include OEM certification where applicable.
Where can bidders submit the bid documents for the Meghalaya tender?
Submit scanned EMD proof online and upload all technical documents; deliver the hard copy to the Superintendent of Police Cyber, Shillong, within 5 days of bid end date to ensure compliance with submission terms.
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Documents 4
GeM-Bidding-8988237.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS