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Gujarat Sports Youth And Cultural Activities Department Exposition Event Management Tender SURENDRANAGAR 2026

Bid Publish Date

07-Jul-2026, 11:36 pm

Bid End Date

18-Jul-2026, 9:00 am

Value

₹2,00,000

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue07-Jul-2026, 11:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Event/Exhibition management for launch events under government department in Gujarat
  • • 25% scope/duration increase rights at contract issue and post-issue
  • • DD-based EMD submission option with ₹6000 amount to DYDO SURENDRANAGAR
  • • Salary payment obligation by contractor with PF/ESIC documentation required
  • • No BOQ items specified; emphasis on certificates and ATC compliance
  • • Hardcopy EMD submission within 5 days of bid end/open date

Tender Overview

Organization: Gujarat Sports Youth And Cultural Activities Department; Location: Surendranagar, Gujarat 363001; Procurement category: Event/Exhibition/Promotion and related services for launch events under ATC/banner context; Estimated value: ₹200,000.00; Scope: National-level event/sem inar management and associated marketing/promotional activities; Unique clause: 25% quantity or duration adjustment allowed at contract issue or thereafter; payment structure requires service staff salaries to be paid by the provider with statutory documents; batch of certificates must be uploaded for bid acceptance.

Technical Specifications & Requirements

  • Product/Service: Event/Exhibition/Launch Event management and associated marketing/promotional services.
  • Delivery location: Surendranagar, Gujarat; no BOQ items listed.
  • Financials: Estimated value ₹200,000.00; EMD not specified in data; DD option available for EMD/PBG: ₹6000.00 payable to DYDO SURENDRANAGAR; hardcopy submission within 5 days of bid end/open date.
  • Contract flexibility: Option Clause 25% allows scope/value/duration adjustments up to 25% with consent.
  • Compliance: Upload all required certificates/documents; failure to submit may lead to rejection; payroll/wage compliance implied.
  • Payment terms: Service provider pays staff salaries/wages first, then claims reimbursement with statutory records.

Terms, Conditions & Eligibility

  • EMD/Performance: EMD submission via DD or online as specified; DD amount ₹6000; hard copy delivery within 5 days post bid end/date.
  • Delivery & execution: 25% contract scope adjustment permitted; lumpsum scope adjustments require service provider consent.
  • Documentation: Upload all certificates/documents sought in Bid document/ATC/Corrigendum; missing certificates can lead to rejection.
  • Payment terms: Salaries paid by contractor; reimbursement with statutory filings (PF/ESIC) and bank statements.
  • Bid submission: Ensure compliance with all terms and ATC; non-submission of required documents may disqualify bid.

Key Specifications

  • Event/Exhibition management service for launch event

  • Estimated value: ₹200,000.00

  • Location: Surendranagar, Gujarat

  • EMD: ₹6000 via DD payable to DYDO SURENDRANAGAR

  • Delivery within bid end/open date; 5-day hardcopy submission window

  • Option Clause: 25% scope/duration adjustment

Terms & Conditions

  • End date not specified; 25% quantity/duration increase rights

  • Salaries/wages paid by contractor; reimbursement with statutory docs

  • DD submission for EMD ₹6000; hardcopy delivery within 5 days

Important Clauses

Payment Terms

Service provider pays staff salaries first; claims reimbursement with PF/ESIC and bank statements; payment after verification as per contract

Delivery Schedule

Contract scope may be increased up to 25% at issue and/or during execution with bidder consent; delivery timelines governed by bid and contract

Penalties/Liquidated Damages

Not explicitly specified in data; standard supplier contract LDs may apply as per ATC

Bidder Eligibility

  • Experience in event management and promotional activities for government or large-scale events

  • Financial capability to handle ₹200,000 estimated value contract

  • Compliance with wage, PF, ESIC requirements and statutory filings

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Launch Event; Marketing and Promotion; As Per ATC Banner Certificate and Stationary; As per atc

Authority Records

SPORTS, YOUTH AND CULTURAL ACTIVITIES DEPARTMENT

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Documents 4

GeM-Bidding-9573063.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for event management and promotion work

4

Financial statements (as required by terms)

5

EMD submission document (DD ₹6000 or online payment proof)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if any) and relevant certifications

8

Employment/wage compliance documents (PF/ESIC) proofs

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Surendranagar event management tender 2026 in Gujarat

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹6000 via DD to DYDO SURENDRANAGAR, and technical/compliance documents. Upload ATC/corrigendum certificates; ensure wages compliance and PF/ESIC documents. The 25% scope adjustment right may affect contract value/duration.

What documents are required for Gujarat event promotion bid 2026

Submit GST, PAN, experience certificates in event management, financial statements, EMD/DD ₹6000, technical bid, OEM authorizations if applicable, PF/ESIC wage documents, and other certificates specified in ATC/Corrigendum; failure to upload may lead to rejection.

What are the payment terms for the Surendranagar promotional services contract

Contractor pays staff salaries first, then seeks reimbursement from the buyer with PF/ESIC, bank statements, and salary records; no advance mentioned; ensure timely wage payments as per statutory requirements.

What is the 25% option clause in Gujarat tender for events

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue or during execution, and the contractor must accept the revised scope; for lump-sum contracts, value may rise with consent.

What is the estimated value and EMD for this Gujarat bid

Estimated value is ₹200,000.00; EMD is ₹6,000 via Demand Draft payable to DYDO SURENDRANAGAR; submission requires proof of DD along with bid and hardcopy delivery within 5 days of bid end date.

What certifications are required to participate in the Gujarat event tender

Upload all required certificates as per Bid document/ATC/Corrigendum; typical requirements include GST, PAN, experience certificates, and any OEM authorizations; absence of certificates may lead to bid rejection.

Where is the delivery location for the launch event management bid

Delivery/implementation is focused in Surendranagar, Gujarat 363001; ensure on-site coordination for launch events, with compliance to statutory wage documentation and event-specific ATC terms.

What happens if a bidder cannot meet wage compliance in the Gujarat tender

Bidders must demonstrate wage compliance (PF/ESIC) with bank statements; failure to provide wage documentation may lead to disqualification; ensure payroll systems align with government contract requirements.

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