Gujarat Sports Youth & Cultural Activities Department Surendranagar Event Management Tender 2026 - National Promotion & Exhibition Standards

Tender Overview

The Gujarat Sports Youth And Cultural Activities Department invites bids for an Event/Seminar/Workshop/Exhibition/Expo Management Service in Surendranagar, Gujarat (363001) with an estimated value of ₹350,000. Scope encompasses national-level launch events, marketing and promotion, and third-party premises under ATC terms. A key differentiation is the explicit 25% quantity or duration variation allowance at contract issuance and during execution. An on-ground service provider must maintain a local office in the consignees' state, ensuring rapid support for the event. The opportunity requires compliant submission and adherence to buyer terms.

Technical Specifications & Requirements

• No formal project specifications are published. The tender references event/advertising and venue management services related to launch events, promotions, and third-party premises.
• The bidder should align with ATC terms, offering turnkey event management, marketing coordination, vendor liaison, on-site management, and post-event wrap.
• The 25% scope/duration variation provides flexibility to adjust deliverables within the contract period.
• EMD submission is via ₹10,500 Demand Draft in favor of DYDO SURENDRANAGAR, with scanned proof uploaded and hard copy delivered within 5 days.
• The payment framework requires salaries/wages to be paid by the service provider upfront, with subsequent reimbursement aligned to statutory documents (PF/ESIC). Compliance with local labor and statutory norms is expected.

Terms, Conditions & Eligibility

• EMD: ₹10,500 via Account Payee DD; also acceptable as scanned proof with hard copy delivery within 5 days of bid end date.
• Office presence: Service provider must maintain a local office in the state of the consignee and provide documentary evidence.
• Pay terms: Salaries of deployed staff must be paid by the provider first, with reimbursement claims to the buyer after furnishing PF/ESIC and bank statements.
• Documentation: Failure to upload required certificates/documents may lead to bid rejection; ensure ATC and Corrigendum compliance.
• Quantity/duration variation: Up to 25% adjustment permissible before and after contract issuance.
• Delivery and execution: Not explicitly detailed; bidders should propose a robust, compliant event management timeline and resource plan aligned with the tender’s ATC terms.