Eastern Coalfields Limited Transmission Oil and Engine Oil Tender Bardhaman West Bengal 2026

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for a range of lubricants, including Transmission Oils (C4 SAE 10W, C4 SAE 30), Engine Oils (SAE-30, SAE-10W, CI4- SAE 15W-40), Hydraulic Oils (ISO VG HLP-68, HLP-100), and SPL Antiwear. Estimated contract value is ₹2,078,942.88 with an EMD of ₹6,000. Location: Bardhaman, West Bengal 713101. Scope is limited to the supply of goods; data sheets and OEM authorizations are mandatory. Notable terms include quantity variation up to ±25% and extended delivery time mechanics. The vendor must comply with documented data sheets and ensure product match with offered specifications, enabling Buyers to validate technical parameters. Purchase preference favors MSEs per policy, with manufacturer eligibility to claim preference if meeting criteria. The tender emphasizes data-sheet alignment and OEM authorization as gatekeepers to bid validity.

Key differentiators include the explicit option clause for quantity fluctuations, a clear data-sheet verification requirement, and a focus on MSE purchase preference. Unique aspects include the absence of technical specs in the public summary, demanding rigorous bid-data alignment and authenticated vendor documentation to proceed.

Technical Specifications & Requirements

• Product categories: Transmission oils, Engine oils, Hydraulic oils, Antiwear fluids
• Estimated value: ₹2,078,942.88; EMD: ₹6,000
• Locations: Bardhaman, West Bengal
• Delivery scope: Supply of goods only; data sheet must match
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable
• Variant clause: Quantity may vary up to ±25% during contract; delivery period adjusted per clause
• Purchase preference: MSE preference as defined in policy; manufacturer eligibility required for preference claims
• Data handling: Data Sheet submission essential to avoid rejection
• Vendor codes: Vendor code creation required with compliant documents

Terms, Conditions & Eligibility

• EMD: ₹6,000
• Documents required with bid: PAN, GSTIN, Cancelled cheque, EFT mandate certified by bank; Data Sheet; Manufacturer Authorization if applicable
• Scope: Scope of supply is goods only; price must include all costs
• MSE preference: Available to manufacturers; traders excluded for goods
• Delivery/extension: Option clause allows 25% quantity variation; delivery extension calculations apply
• Data validation: Data Sheet must align with product specifications; mismatches may cause rejection
• Documentation integrity: OEM authorization required for authorized distributors/vendors