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Indian Army Gurudaspur MFP, Printer & High End Desktop Computer Tender 2026 - ISI/ISO Standards, IS 24734, GST 2026

Bid Publish Date

25-Jun-2026, 7:44 pm

Bid End Date

06-Jul-2026, 8:00 pm

Location

GURDASPUR , PUNJAB
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Progress

Issue25-Jun-2026, 7:44 pm
AwardPending
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Quantity

9

Category

A4 and Legal Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: explicit device brands or OEM authorizations (if any) not stated; confirm during bid
  • • Technical certifications: adherence to IS 550 or equivalent, appropriate ISO/IEC 24734 performance metrics
  • • Special clauses: quantity adjustment up to 25% at contract award and during currency; delivery-time formula with minimum 30 days
  • • Eligibility: GST registration, PAN, canceled cheque, EFT mandate; vendor code creation required
  • • Warranty: on-site warranty with potential extended warranty period; SLA alignment essential
  • • Penalties: termination rights for non-delivery or misrepresentation; LDs if delivery/quality fail
  • • Delivery/installation: multi-device delivery at government premises with on-site support
  • • Delivery scope: A4, Legal size MFPs, printers, and high-end desktops; cross-category clearance
  • • Payment terms: GST considerations and actual rate reimbursement per bidder's quotation

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Indian Army seeks procurement of A4 and Legal Size Multifunction Printer (MFP), Computer Printer and High End Desktop Computer for deployment in GURDASPUR, PUNJAB. The package includes multiple device categories with on-site warranty and potential quantity adjustments up to ±25%. While the BOQ shows no line items, the consignment targets include MFPs with duplex printing, scanning, and network connectivity capability, alongside robust desktop computing units. The tender emphasizes burnished compliance to standard printing speeds per ISO/IEC 24734 and requires devices suitable for government-day operations, with delivery terms anchored to a flexible schedule and option-driven quantity variance. This procurement is distinguished by its multi-category scope and the need for vendor readiness to handle varied device configurations across printing technologies and paper handling capacities.

Technical Specifications & Requirements

  • Printing technology and type of printing must align with government-standard devices, including Auto Duplexing (2-sided) and scanning capabilities
  • Minimum print speeds to meet ISO/IEC 24734 metrics for A4 monochrome/color and A3 variants, across Laser/LED MFPs and Inkjet MFPs as applicable
  • Scan to capabilities, Original Document Feeder type and Feeder Capacity for scanning/copying; specify Number of Main Paper Trays and connectivity options
  • On-site warranty in years and Extended warranty duration; ensure compliance with standard government service levels
  • Any brand/OEM specifications or mandatory certifications (e.g., ISI/ISI-mark, ISO standards) should be clearly stated

Terms, Conditions & Eligibility

  • EMD amount or percentage (as specified) and acceptable tender security
  • Clear delivery timeline from order date; options may require up to 30 days minimum for extensions
  • GST registration and PAN submission requirements; GST applicability as per actual rates
  • Documentation: PAN, GSTIN, canceled cheque, EFT mandate; vendor code creation process
  • Termination clauses cover non-delivery, misrepresentation, or insolvency; penalties or LDs if applicable
  • Warranty/AMC expectations with acceptance criteria and performance guarantees

Key Specifications

  • A4/Legal size MFPs with auto duplexing and scanning

  • Minimum ISO/IEC 24734 print speeds for relevant sizes and technologies

  • Scan To functions and Original Document Feeder with specified sheet capacity

  • Number of main paper trays and connectivity options (USB, Ethernet, Wi-Fi)

  • On-site warranty duration and optional extended warranty

  • Brand/OEM and compliance with required certifications (IS/ISO as applicable)

Terms & Conditions

  • 25% quantity variation allowed during contract and up to currency; delivery formula included

  • GST rate applicability to be borne by bidder; GSTIN confirmation required

  • Submission includes PAN, GST, canceled cheque, EFT mandate; EMd/guarantee terms

  • Non-delivery or misrepresentation triggers contract termination and potential penalties

Important Clauses

Payment Terms

GST applicability as actual or quoted rate; payment terms to be defined per contract

Delivery Schedule

Delivery period begins from order; option-driven extensions may apply with minimum 30 days

Penalties/Liquidated Damages

Termination rights for non-compliance; penalties for late/delayed delivery or defective materials

Bidder Eligibility

  • GST registration and valid PAN

  • Experience in supplying government-grade IT devices or printers

  • Financial statements showing stability and ability to commit to procurement scale

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , Computer Printer (V2) (Q2) , High End Desktop Computer (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9483721.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Inkjet
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax Yes
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Scan To Functions Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Vendor code creation documents as applicable

6

Technical bid documents and OEM authorizations (if required by terms)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for A4 MFP tender in Gurudaspur Punjab 2026

Bidders must submit PAN, GSTIN, canceled cheque, EFT mandate, and vendor code creation documents. Ensure devices meet ISO/IEC 24734 speeds for A4 and A3, with auto duplexing and scanning. Include OEM authorization if required and compliant warranty terms, then provide detailed pricing with GST and delivery timelines.

What documents are required for security printing equipment tender in Punjab

Required documents include PAN, GSTIN, canceled cheque, EFT mandate, and proof of experience in government IT equipment. Technical bid must demonstrate ISO/IEC 24734 compliant speeds, ISI/ISO certifications, and on-site warranty requirements. Ensure GST applicability is clarified in the bid.

What are the technical specifications for ISI marked printers tender

Technical specs focus on ISO/IEC 24734 speeds for monochrome/color, A4/A3 sizes, auto duplexing, scan-to capability, feeder capacity, and connectivity (USB/Ethernet/Wi-Fi). Include on-site and extended warranty details, with explicit paper tray counts and max paper input capacity per device.

When is the delivery deadline for Gurudaspur government bid 2026

Delivery terms allow an original delivery period with possible 25% quantity variation. The extended delivery timeline uses a formula: (increased quantity ÷ original quantity) × original delivery days, minimum 30 days, and may extend up to the original period depending on option clause.

What are the GST requirements for the Indian Army procurement

GST will be reimbursed at actuals or applicable rates, whichever is lower, with bidder responsible for applicable GST on quoted value. Ensure GSTIN is valid, and GST reflects in the bid submission to avoid post-award disputes.

What warranty terms are expected for printers and desktops

On-site warranty must be specified in years, with an option for extended warranty. Suppliers should detail response time, service levels, and coverage for parts replacement; include AMC terms if applicable and ensure alignment with government service standards.

How to verify ISO/IEC 24734 compliance for MFPs

Confirm device speeds per ISO/IEC 24734 for both monochrome and color outputs across A4 and A3. The bid should include test data or manufacturer specifications proving adherence to these speeds, plus documentation showing conformity to related standards and certifications.

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