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Himachal Pradesh Law & Justice Department Shimla Multifunction Printer Tender 2026 - A4 & Legal Size MFP ISO 9001

Bid Publish Date

17-Jun-2026, 8:41 pm

Bid End Date

29-Jun-2026, 9:00 pm

Location

SHIMLA , HIMACHAL PRADESH
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Progress

Issue17-Jun-2026, 8:41 pm
Corrigendum27-Jun-2026
AwardPending
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Quantity

28

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • BIS/type test certificates and OEM authorizations must accompany bid
  • • Experience criterion: 3 years supplying similar government-category printers
  • • Net worth must be positive for OEM; turnover evidence required
  • • Option clause allows up to 25% quantity variation with corresponding delivery adjustments
  • • On-site warranty with option for extended warranty beyond standard term

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Himachal Pradesh Law and Justice Department, based in Shimla (171001), seeks to procure an A4 and Legal Size Multifunction Printer (MFP). The scope centers on a general-purpose printing, scanning and copying device with duplexing, network connectivity, and on-site warranty. The bid references a flexible quantity clause with option to adjust up to 25% of bid quantity and extended delivery timelines under the option clause. Key differentiators include mandatory ISO 9001 certification, BIS/type test certificates, OEM authorization, and demonstrated turnover and experience in supplying government-grade MFPs. The procurement emphasizes compatibility with standard office workflows and secure government procurement practices. This tender requires compliant vendors to meet listed eligibility and certification criteria and to provide robust post-sale support across Himachal Pradesh state.

Technical Specifications & Requirements

  • Product category: A4 and Legal Size Multifunction Printer (MFP)
  • Printing technology and performance: laser/LED or equivalent with minimum ISO/IEC 24734 speeds (A4) for monochrome/colour; duplexing capability; scanning with specified maximum platen/ADF area; adequate feeder capacity and main tray counts; bypass tray for 75 GSM media
  • Connectivity and reliability: network connectivity, duty cycle suitable for government workloads, on-site warranty with extended warranty option; product must support compatible OS environments
  • Paper handling: original document feeder type, tray capacities, bypass tray capacity at 75 GSM; total main paper tray capacity details
  • Certifications: ISO 9001; BIS/type test certificates; OEM authorization where applicable; ISI/BIS marks if specified
  • Miscellaneous: on-site warranty duration in years; extended warranty duration; any fax capability and software compatibility notes

Terms, Conditions & Eligibility

  • EMD: not explicitly stated in the data provided
  • Experience: bidder or OEM must have supplied similar government-category products for 3 years prior to bid opening, with contract copies to support ongoing work
  • Certifications: ISO 9001 certification required; BIS/type test and other prescribed certificates must be uploaded
  • Financial: positive net worth for OEM; minimum average annual turnover as specified in the bid document for the last 3 years
  • Authorization: OEM/Authorized distributor authorization form required with bid
  • Delivery: option to increase quantity by up to 25% and extend delivery period accordingly; delivery terms align with extended delivery conditions
  • Documentation: GST, PAN, experience certificates, audited financials, and relevant compliance certificates must be provided
  • Penalties/penalties: standard LD or penalties contingent on delivery and performance terms as per contract

Key Specifications

  • A4 and Legal Size Multifunction Printer (MFP) category

  • Minimum ISO/IEC 24734 speeds required for monochrome and color (A4) depending on laser/LED vs inkjet

  • Auto duplexing (2-sided printing/copier) capability

  • Maximum scan area for platen/ADF and feeder capacity

  • Number of main paper trays and total tray capacity at 75 GSM

  • Bypass tray capacity at 75 GSM

  • Connectivity options and duty cycle suitable for government use

  • On-site warranty duration and extended warranty option

  • Certification requirements: ISO 9001, BIS/type test, OEM authorization

Terms & Conditions

  • Option Clause allowing up to 25% quantity variation and delivery extension

  • OEM authorization and manufacturer/brand-specific certification requirements

  • 3-year government supply experience and positive OEM net worth

Important Clauses

Payment Terms

Details not specified in data; bidder should verify terms in ATC/contract

Delivery Schedule

Delivery period linked to last delivery order date; extended periods apply under option clause

Penalties/Liquidated Damages

Penalties to be specified in contract; LD rates typically apply for late delivery or non-performance

Bidder Eligibility

  • 3 years of supply experience of similar printers to government entities

  • Positive net worth of OEM as per last audited statements

  • ISO 9001 certification for bidder or OEM

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

LAW AND JUSTICE DEPARTMENT

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Documents 4

GeM-Bidding-9483352.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes, No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4 and Legal Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government-category printer supply

4

Audited financial statements or CA certificate indicating turnover for last 3 years

5

EMD/Security deposit documentation (if applicable per tender terms)

6

OEM authorization or distributor authorization letter

7

ISO 9001 certificate

8

BIS/type test certificates and any product-specific approvals

9

Technical bid documents demonstrating compliance with specs

10

Any other certificates prescribed in bid terms

Corrigendum Updates

1 Update
#1

Update

27-Jun-2026

Extended Deadline

29-Jun-2026, 9:00 pm

Opening Date

29-Jun-2026, 9:30 pm

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the A4 and legal size MFP tender in Shimla?

To bid for this Himachal Pradesh procurement, ensure your OEM holds ISO 9001, BIS/type test certificates, and provide OEM authorization. Submit 3 years of government supply experience, positive net worth, and turnover evidence. Include GST, PAN, and required bid documents, with on-site warranty details.

What documents are required for the Shimla MFP tender submission?

Required documents include GST certificate, PAN card, OEM authorization, ISO 9001 certificate, BIS/type test certificates, turnover certificates for three years, experience contracts, and audited financial statements. Also attach technical bid demonstrating compliance with A4/Legal size printer specs and warranty terms.

What are the key technical specifications for the government MFP bid?

Key specs include auto duplexing, minimum ISO/IEC 24734 speeds for monochrome and color on A4, maximum scan area, feeder capacity, total main tray capacity at 75 GSM, bypass tray capacity, and network connectivity with on-site warranty plus optional extended warranty.

What is the required experience for bidders in this procurement?

Bidders or OEMs must have supplied similar category products to central/state government or PSU for at least 3 years before bid opening. Documentation must include copies of relevant contracts showing ongoing or past quantity supply in each year.

What are the certification requirements for this printer tender?

Bidders must provide ISO 9001 certification, BIS/type test certificates, and any product-specific approvals. OEM authorization must accompany the bid, detailing name, address, email, and phone of the authorized representative.

When is the delivery window for quantity variations under the option clause?

The option clause allows up to 25% quantity variation with delivery extensions calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, commencing after the last order delivery date.

What payment and warranty terms should bidders expect?

Payment terms are specified in contract; typical arrangements include staged payments aligned with delivery milestones. On-site warranty duration is requested, with an option for extended warranty beyond standard term; exact years will be detailed in the contract.

What qualifies as positive net worth for OEMs in this tender?

Positive net worth means the latest audited financial statements show a non-negative equity value for the OEM. A CA certificate confirming turnover and financial health may also be accepted as supporting evidence.

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