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GEM

Gujarat Education Department SMART CLASS Equipment Tender 2026 Mahesana IS0 9001 CE GMP ISO 14001

Bid Publish Date

10-Jul-2026, 11:25 am

Bid End Date

20-Jul-2026, 12:00 pm

EMD

₹1,50,000

Location

MAHESANA , GUJARAT
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Progress

Issue10-Jul-2026, 11:25 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Local Gujarat supplier with service center location required
  • • ISO 9001, ISO 14001, CE, GMP certifications mandatory
  • • UDHYAM registration and OEM authorization required
  • • EMD ₹150,000 via DD/FDR to District Education Officer - Mahesana
  • • Bid must include CA turnover certificates and GSTR 3B filings
  • • Work order must equal estimated value and include start/end dates
  • • Notarized blacklisting declaration for 2026
  • • Deployment of SMART CLASS equipment across multiple listed schools

Categories 3

EQUIPMENT SMART CLASS SOFTWARE

Tender Overview

Gujarat Education Department invites bids for a SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS AND SOFTWARE in Mahesana, Gujarat. The scope covers digital e-learning solutions, interactive boards, projectors, UPS with batteries and trolleys, and associated central control software deployment. The tender envisions a multi-item classroom technology package with EMD ₹150,000 and a 25% quantity flex upon order. Local Gujarat suppliers with service centers are preferred, and bids must include comprehensive compliance documentation. Key differentiator is mandatory ISO/CE/GMP certifications and UDHYAM registration, ensuring high-quality, standards-driven deployment in multiple schools.

Technical Specifications & Requirements

  • Category: BASIC INFORMATION (Digital E Learning solution) and hardware components (CPU, RAM, HDD, processor bitness), interactive board, projector, speakers, UPS, central controller, and deployment method
  • Mandatory specs: In-built speakers on boards, projector lamp type, projection throw ratio options, UPS protection rating, movable trolley for batteries, and central controller integration
  • Standards/Certifications: ISO 9001, ISO 14001, CE, GMP; UDHYAM registration; EO/ OEM authorization required
  • Delivery scope: Complete setup across listed schools with local supplier support in Gujarat; deployment method to be defined by bidder
  • Documentation: OEM letter with turnover copy, income tax returns (last two years), GST registration, GSTR 3B (last 6 months), CA turnover certificates, notarized blacklisting check
  • Value signals: EMD ₹150,000; price to include all prevailing taxes; no extra payments beyond bid terms

Terms, Conditions & Eligibility

  • EMD: 3% of estimated value via DD/FDR payable to District Education Officer, Mahesana; original document required with technical bid
  • Eligibility: Gujarat local supplier with service center; PAN, GST, GSTR 3B, ISO/CE/GMP, UDYAM registration
  • Financials: CA turnover certificates; income tax returns and balance sheet; OEM turnover proof; EFT mandate with cancelled cheque
  • Work order & completion: Work order value should match the estimated value; include start and end dates; must complete within one year of tender publication
  • Other: Notarized affirmation of non-blacklisting; MII declaration; several school-specific entries (for named schools) and compliance with district education terms

Key Specifications

  • Digital E Learning solution with CPU RAM and HDD details

  • In built speakers on interactive boards

  • Projector lamp type and lowest throw ratio range

  • UPS with battery warranty and protection rating

  • Central controller integration with software deployment

  • Subjects for digital learning and deployment methodology

Terms & Conditions

  • 3% EMD via DD/FDR payable to District Education Officer - Mahesana

  • Gujarat local supplier with service center mandatory

  • ISO/CE/GMP certifications required and UDYAM registration

  • Work order value must equal estimated value; one-year completion window

Important Clauses

Payment Terms

EMD ₹150,000 via DD/FDR; no extra payments beyond bid terms; taxes included

Delivery Schedule

Delivery period linked to original order; option to extend with 25% quantity change and minimum 30 days

Penalties/Liquidated Damages

Not specified in provided text; bidders must adhere to delivery and completion terms

Bidder Eligibility

  • Gujarat-local supplier with valid service center

  • ISO 9001, ISO 14001, CE, GMP certified

  • PAN, GST and UDYAM registration; 6 months GSTR 3B history

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

12

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Mahesana

Delivery Pincodes

384001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Chaudhari Govindbhai Laxmanbhai384001,3rd Floor Block No 4 Bahumali Bhavan,MehsanaMahesanaGujarat3840011060-

Authority Records

EDUCATION DEPARTMENT

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Documents 3

GeM-Bidding-9577157.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Type of Digital E Learning solution Smart Class With Digital Contents Software
CPU RAM (GB) 2, 4, 8, 16, 32, 64, 96, NA
CPU Hard Disk Capacity (GB) 128, 256, 500, 1000, 2000, NA
Mini Computer Number of bits of the processor 32, 64, NA
INTERACTIVE BOARD In built Speakers Yes, No
PROJECTOR Type of Projector (Hint:- Select NA if not applicable ) LCD, DLP, NA
PROJECTOR Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6
PROJECTOR Projection Lamp UHP, LED, Laser, LED & Laser Hybrid, NA
SPEAKERS Speaker Type Main Speaker, Woofer, Monitor Speaker, Tweeter, NA
UPS Warranty for UPS (Years) 1, 2, 3, 4, 5, NA
UPS Movable trolly for Batteries With trollery, Without trollery but with rack, NA
UPS Warranty for battery in years 1, 2, 3, 4, 5, NA
UPS Degree of Protection of UPS IP21, IP20, NA
CENTRAL CONTROL Central Controller Available, Not Available, NA
SOFTWARE Name of the Subjects for Digital E Learning Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment
SOFTWARE Method of Depolyment Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA

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Required Documents

1

GST registration certificate

2

PAN card

3

GSTR-3B last 6 months acknowledgment

4

ISO 9001, ISO 14001, CE, GMP certificates

5

UDHYAM registration certificate

6

OEM authorization letter with turnover copy

7

CA turnover certificates

8

Income Tax Return with Balance Sheet, P&L, trading account (last 2 assessment years)

9

Notarized blacklisting declaration on Rs.300 stamp

10

EFT Mandate form with canceled cheque

11

Work order with start and end dates and final amount

12

Service center proof in Gujarat

13

EMD DD/FDR for ₹150,000

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for smart classroom tender in Gujarat Mahesana 2026

Bidders must meet local supplier criteria, submit EMD ₹150,000 via DD/FDR to District Education Officer, Mahesana, and attach GST, PAN, ISO/CE/GMP certificates, UDYAM registration, and OEM authorization. Include last two years IT returns, CA turnover certificates, and GSTR-3B filings. Ensure delivery within one year and comply with option quantity up to 25%.

What documents are required for Gujarat education equipment bid 2026

Required documents include GST certificate, PAN, GSTR-3B (6 months), ISO 9001/ISO 14001/CE/GMP, UDYAM, OEM authorization with turnover, CA turnover certificates, income tax returns with financial statements, notarized blacklisting declaration, EFT mandate with canceled cheque, and work order details with start/end dates.

What standards must be met for smart class hardware in Gujarat

Bidders must provide ISO 9001, ISO 14001, CE and GMP certifications, UDYAM registration, OEM authorization, and ensure products are suitable for digital learning deployment with central controller compatibility and projector/UPS specifications as per tender terms.

When is the delivery window for the Gujarat education equipment contract

The delivery window aligns with the original delivery order plus potential extension. If quantity increases by up to 25%, extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days and a cap to the original period.

How is EMD calculated and paid for this tender in Gujarat

EMD is 3% of the estimated value, payable as DD or FDR to the District Education Officer, Mahesana. The original DD/FDR must be uploaded with the technical bid before tender close date and time.

What is required for OEM turnover and CA documentation

Submit OEM turnover copy with turnover proof, CA certificate(s) showing annual turnover, and last two year IT returns with balance sheet and P&L. These demonstrate financial health and capability to sustain multi-school deployment.

What are the key eligibility criteria for local suppliers in Gujarat

Bidder must be a Gujarat-local supplier with active service center in the state, possess UDYAM, GST, PAN, and GSTR 3B history, along with ISO/CE/GMP certifications and blacklisting verification not older than 2026.

What deployment method and subjects are included in the digital learning solution

Tender includes a digital e-learning solution with specified subjects; deployment method must be detailed by bidder and align with central controller integration, ensuring compatibility with built-in speakers, projectors, UPS, and school network infrastructure.

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