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Gujarat Education Department SMART CLASS EQUIPMENT Tender 2026 - ISI/CE/ISO 9001 Compliant Digital Learning Solutions

Bid Publish Date

10-Jul-2026, 11:28 am

Bid End Date

20-Jul-2026, 12:00 pm

EMD

₹1,50,000

Location

MAHESANA , GUJARAT
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Progress

Issue10-Jul-2026, 11:28 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Categories 3

EQUIPMENT SMART CLASS SOFTWARE

Tender Overview

The Gujarat Education Department seeks procurement of SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3) for multiple primary/secondary classrooms. The package covers a range of items including Digital E Learning solutions, CPU units, interactive boards, projectors, speakers, UPS systems, and central controller components, with deployment across listed schools in Kadi taluka (KV names included). The bid references a 3% EMD via DD/FDR and requires local Gujarat suppliers with service centers. Estimated scope reflects hardware, software deployment, and after-sales support, at contract rates with option to scale up to 25% quantity. This procurement targets standardized, CE/ISO-compliant educational technology installations that integrate digital content delivery across classrooms.

Technical Specifications & Requirements

  • Category: BASIC INFORMATION – Type of Digital E Learning solution
  • CPU: RAM (GB) and Hard Disk Capacity (GB); processor bit-architecture specificity
  • Mini Computer: Processor bits
  • INTERACTIVE BOARD: In built Speakers
  • PROJECTOR: Type (NA if not applicable), Lowest throw ratio (example 1:4 to 2:2), Projection Lamp details
  • SPEAKERS: Speaker Type
  • UPS: Warranty (Years), Movable trolley for Batteries, Battery warranty, Degree of Protection
  • CENTRAL CONTROL: Central Controller
  • SOFTWARE: Name of Subjects for Digital E Learning; Method of Deployment
  • Delivery & Standards: All items to meet applicable standards, integration with digital content, and deployment method aligned with Gujarat policy; OEM/authorizations as required

Terms, Conditions & Eligibility

  • EMD: 3% payable via DD/FDR in favor of District Education Officer, Mehsana; must be uploaded with technical bid
  • Eligibility: Local Gujarat supplier with service center; PAN and GST registrations; GSTR-3B last 6 months
  • Certifications: ISO 9001, ISO 14001, CE, GMP; UDHYAM registration
  • Financials: CA turnover certificate; submission of IT returns for last two years; OEM turnover letter
  • Documentation: Notarization on Rs.300 stamp paper declaring non-blacklisting; EFT Mandate with canceled cheque; Work orders matching estimated value with completion proof within 1 year
  • Delivery & Payment: Rates include all taxes; no extra payments; delivery timelines aligned with contract; penalties/LD as per terms
  • Additional: Expressed school names within Kadi taluka; compliance with Gujarat procurement policy 2024 for exemptions if applicable

Key Specifications

  • Digital E Learning solution with specified CPU RAM and hard disk capacity

  • Inbuilt speakers on interactive board module

  • Projector throw ratio and lamp type clearly defined (if applicable)

  • UPS with protection rating and battery warranty details

  • Central Controller for networked delivery and content management

  • Subject names for digital learning content and deployment method

  • ISO 9001/14001, CE, GMP certifications and OEM authorization

Terms & Conditions

  • 3% EMD via DD/FDR to DEO Mehsana; upload by tender end date

  • Gujarat local supplier with service center mandatory

  • ISO 9001/14001, CE, GMP and UDHYAM registrations required

Important Clauses

Payment Terms

Trades to include all taxes; no extra payment post-quotation; EMD must be submitted with technical bid

Delivery Schedule

Delivery period governed by option clause; minimum 30 days for added quantity; start from original delivery order date

Penalties/Liquidated Damages

LDs apply for delayed delivery; exact rates not disclosed in data; compliance with delivery milestones is required

Bidder Eligibility

  • Must be a Gujarat local supplier with service center

  • Must hold GSTIN and PAN; submit GSTR-3B

  • Must provide ISO 9001, ISO 14001, CE, GMP certifications and UDHYAM registration

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

12

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Mahesana

Delivery Pincodes

384001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Chaudhari Govindbhai Laxmanbhai384001,3rd Floor Block No 4 Bahumali Bhavan,MehsanaMahesanaGujarat3840011060-

Authority Records

EDUCATION DEPARTMENT

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Documents 3

GeM-Bidding-9577352.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Type of Digital E Learning solution Smart Class With Digital Contents Software
CPU RAM (GB) 2, 4, 8, 16, 32, 64, 96, NA
CPU Hard Disk Capacity (GB) 128, 256, 500, 1000, 2000, NA
Mini Computer Number of bits of the processor 32, 64, NA
INTERACTIVE BOARD In built Speakers Yes, No
PROJECTOR Type of Projector (Hint:- Select NA if not applicable ) LCD, DLP, NA
PROJECTOR Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6
PROJECTOR Projection Lamp UHP, LED, Laser, LED & Laser Hybrid, NA
SPEAKERS Speaker Type Main Speaker, Woofer, Monitor Speaker, Tweeter, NA
UPS Warranty for UPS (Years) 1, 2, 3, 4, 5, NA
UPS Movable trolly for Batteries With trollery, Without trollery but with rack, NA
UPS Warranty for battery in years 1, 2, 3, 4, 5, NA
UPS Degree of Protection of UPS IP21, IP20, NA
CENTRAL CONTROL Central Controller Available, Not Available, NA
SOFTWARE Name of the Subjects for Digital E Learning Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment
SOFTWARE Method of Depolyment Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

GSTR-3B Last 6 Months acknowledgment

4

ISO 9001, ISO 14001, CE, GMP certificates

5

UDHYAM registration certificate

6

Notarized affidavit on Rs.300 stamp paper (not blacklisted)

7

EFT Mandate form with canceled cheque

8

CA Turnover Certificate

9

OEM authorization letter with turnover copy

10

Income Tax Return + Balance Sheet + P&L + Trading Account (last 2 years)

11

MII declaration certificate

12

Work Order equal to estimated value with completion dates and final amount

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for smart classroom equipment tender in Gujarat Education Department 2026?

To bid, confirm local Gujarat supplier eligibility, acquire EMD of 3% via DD/FDR to DEO Mehsana, gather GST, PAN, ISO/CE/GMP certificates, and OEM authorization; submit IT Returns and CA turnover; provide stamped notarized declaration and EFT mandate; deliver per schedule with full technical bid.

What documents are required for Gujarat education tech tender submission 2026?

Applicants must attach **GST certificate, PAN card, GSTR-3B (last 6 months), ISO 9001/14001, CE, GMP certificates, UDHYAM registration, notarized declaration, EFT mandate, CA turnover, OEM letter, IT Returns with Balance Sheet, P&L, and trading account for two years.

What are the technical specifications for digital E Learning software tender Gujarat?

Specifications include a Digital E Learning solution with CPU RAM and hard disk capacity, inbuilt speakers on interactive boards, projector details (if applicable) with throw ratio, projector lamp info, UPS with battery warranty, central controller, and software deployment method; all must be compatible with identified subjects.

What is the EMD amount and payment method for this procurement?

EMD is 3% of estimated value, payable by DD or FDR from a nationalized bank in favor of District Education Officer – Mehsana; original DD/FDR must be uploaded with the technical bid before tender end date.

When is delivery expected after order placement in Gujarat education bid?

Delivery timing follows the option clause; initial delivery period commences from the last date of the original order; for added quantity, minimum 30 days; extended delivery aligns with original period and calculated extension formula.

What certifications are mandatory for Gujarat educational equipment suppliers?

Required certifications include ISO 9001, ISO 14001, CE, GMP, along with UDHYAM registration; suppliers must also provide OEM authorization and ensure product compliance with Gujarat procurement standards.

What qualifies as eligible local supplier in Gujarat education tender 2026?

Eligibility requires a Gujarat-based entity with service center, valid GSTIN/PAN, appropriate financial documents, and the ability to provide after-sales support; non-local firms must establish presence to participate per local policy.

What are the deployment and content requirements for the digital learning software?

Deployment must cover subject-specific digital content, a defined method of deployment, and central control integration; ensure compatibility with listed devices, ensure content licensing, and align with educational goals of the Gujarat Education Department.

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