GEM

Higher Education Department Uttar Pradesh Smart Rack (V2) Tender 2025 – 89.9 Million Estimated Value, 5-Year OEM Warranty

Bid Publish Date

22-Nov-2025, 5:23 pm

Bid End Date

04-Dec-2025, 6:00 pm

Bid Opening Date

04-Dec-2025, 6:30 pm

EMD

₹4,49,500

Value

₹8,99,00,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue22-Nov-2025, 5:23 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Specific only: 25% quantity variation right and adjusted delivery schedule
  • • OEM warranty: 5 years; must submit OEM warranty certificates at delivery
  • • Service center in-state requirement; establish within 30 days if not existing
  • • Dedicated toll-free service number and escalation matrix required
  • • EMD ₹449,500; estimated contract value ₹89.9 million
  • • Dust/water resistance, biometric access, humidity and seismic considerations specified as applicable
  • • Carriage of UPS backup details and minutes explicitly requested (0 if not applicable)
  • • Imported items demand Indian-based OEM/authorized seller with service support

Tender Overview

The Higher Education Department Uttar Pradesh seeks bids for a Smart Rack (V2) system, targeting modern data/computing infrastructure. Estimated value is ₹89,900,000 with an EMD of ₹449,500. The project requires a complete rack solution including enclosure size, rear doors, dust/water resistance, touch screen, cable management, rack trays, cooling fans, heat dissipation, humidity control, biometric access, rodent and water leak detection, UPS backup, and on-site OEM warranty. The Buyer has reserved rights to adjust quantity by up to 25% during contract execution and to extend delivery periods accordingly. Location is in Uttar Pradesh; bidders must ensure Indian after-sales support and service centers in the state.

Technical Specifications & Requirements

  • Type of rack and Size of Rack Enclosure configuration to be confirmed via BOQ/attachments
  • Non-applicable seismic considerations for Smart Rack/self-contained cabinets
  • Materials for rear door and rear door thickness (mm); rear split door design optional
  • Dust/water resistance rating; touch screen integration; integrated cable channel for rear-side management
  • Number of rack trays, number of cooling fans and fan trays; defined Load Bearing Capacity (Kgs)
  • Climate control, fire hooter, humidity control, biometric access front door, rodent control, water leak detection
  • UPS Power Backup with specified backup time (minutes) or 0 if none; On Site OEM Warranty (years)
  • Warranties: minimum 5 years from final acceptance or after commissioning; OEM warranty certificates required at delivery

Terms, Conditions & Eligibility

  • EMD: ₹449,500; payment terms to be defined in contract
  • Agreement allows 25% quantity variation with contracted rates; delivery timelines linked to last delivery order date
  • Imported products require an OEM registered office in India for after-sales service
  • Functional State-wise service centers within 30 days of award; evidence of service capability required
  • Dedicated service support contact and escalation matrix must be provided
  • Bidder must upload all certificates/documents listed in terms; non-compliance leads to rejection

Key Specifications

  • Product: Smart Rack (V2) system

  • Estimated value: ₹89,900,000; EMD ₹449,500

  • Warranty: On-site OEM warranty for 5 years

  • UPS backup details requested; minutes of backup time to be provided

  • Biometric access, water leak detection, dust/water resistance capabilities

  • Rear door materials, thickness, and door design specifications to be defined

Terms & Conditions

  • Quantity can be increased/decreased by up to 25% during contract

  • 5-year OEM warranty and post-sale service capability required

  • Service centres must be established in Uttar Pradesh or existing with evidence

  • Imported items require Indian OEM presence for after-sales service

  • Delivery periods linked to the last delivery order date and extended accordingly

Important Clauses

Payment Terms

Contract will specify payment terms; EMD must be submitted with bid; delivery tied to original/extended delivery period

Delivery Schedule

Delivery period extends based on option clause; minimum extension mechanism defined by quantity variation formula

Penalties/Liquidated Damages

Penalties if delivery/defaults occur; LD terms to be specified in the contract

Bidder Eligibility

  • Not under liquidation or bankruptcy; must provide undertaking

  • Demonstrate functional service capability in Uttar Pradesh

  • OEM authorization for imported products; Indian after-sales support

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SPECIFICATIONS Type of rack Smart Rack
SPECIFICATIONS Size of Rack Enclosure 42U
SPECIFICATIONS If Seismic Racks, Earthquake zones (Not applicble for Smart Rack, Self contained cabinets) NA as Smart Rack / Self-Contained Cabinets
SPECIFICATIONS Material used for rear door CRCA
SPECIFICATIONS Rear door thickness in mm 2, 2.5, 3 Or higher
SPECIFICATIONS Rear split door design Yes
SPECIFICATIONS Dust or water resistant Yes
SPECIFICATIONS Touch screen Yes
SPECIFICATIONS Cable channel in rear side for cable management Yes
SPECIFICATIONS Number of Rack trays 0, 1, 2 Or higher
SPECIFICATIONS Number of cooling Fan For Heat dissipation 2 Or higher
SPECIFICATIONS Number of fan trays 2 Or higher
SPECIFICATIONS Load Bearing Capacity (Kgs) 200.0
SPECIFICATIONS Climate control Yes
SPECIFICATIONS Hooter for fire Yes
SPECIFICATIONS Humidity Control Yes
SPECIFICATIONS Biometric Access Front Door Yes
SPECIFICATIONS Rodent Control Yes
SPECIFICATIONS Water Leak Detection Yes
SPECIFICATIONS UPS Power Backup Yes
SPECIFICATIONS If available ,UPS Back up time up to (in Mins) (In case No UPS select as 0) 10, 15, 20, 25, 30, 0 Or higher
SPECIFICATIONS On Site OEM Warranty (years) 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar Smart Rack projects

4

Financial statements (latest few years)

5

EMD payment proof (DD/online transfer)

6

Technical bid documents and compliance certificates

7

OEM authorization letter (for imported products)

8

Evidence of functional Service Centre in Uttar Pradesh or plan to establish within 30 days

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Smart Rack V2 tender in Uttar Pradesh?

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹449,500, OEM authorizations for imported items, and technical compliance documents. Ensure a state service center plan and 5-year OEM warranty certificates. Delivery terms align with the last order date, with potential 25% quantity variation.

What documents are required for the UP smart rack procurement?

Submit GST certificate, PAN, experience certificates of similar projects, latest financial statements, EMD proof, technical bid documents, OEM authorization (if imported), and evidence of a functional service center in Uttar Pradesh or a 30-day establishment plan.

What are the essential technical specs for the smart rack V2?

Key specs include rack enclosure size, rear door material and thickness, dust/water resistance, touch screen, rear cable management channel, rack trays, cooling fans, load bearing capacity, climate control, biometric access, humidity/rodent control, water leak detection, UPS backup, and 5-year OEM warranty.

What is the EMD amount for the UP tender and payment terms?

EMD is ₹449,500. Payment terms will be defined in the contract; prior to award, bidders must provide proof of EMD, with successful bidders delivering per accepted schedule and warranty obligations.

Are there quantity adjustments permitted in this UP rack tender?

Yes. The purchaser may increase or decrease quantity up to 25% of the bid/contract quantity, with related delivery extensions calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What warranty and service requirements apply to this UP procurement?

The supplier must provide a minimum 5-year OEM warranty from final acceptance or post-installation completion. Service centers must be established in Uttar Pradesh, with a dedicated toll-free support line and escalation matrix. OEM certificates must be submitted at delivery.

What standards or certifications are expected for the smart rack?

While IS/ISO standards are referenced generally, bidders should provide product compliance information, biometric access compatibility, and warranty certifications for the Smart Rack (V2). Importantly, OEM authorization and Indian after-sales support must be demonstrated.

When will the UPS backup requirement be evaluated in the bid?

The tender requires UPS backup capability with specified backup time (minutes) or 0 if not applicable. Bidders must state exact UPS runtime, plus on-site warranty coverage and installation/commissioning details.

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