Eastern Railway Toner Cartridges Tender India 2026 ISO/OEM Authorized Supply for Printers

Tender Overview

Eastern Railway invites bids for toner cartridges / ink cartridges / printer consumables to supply, install, test and commission. The scope covers replacement cartridges with defined compatibility for specified printer models and minimum yield expectations. The procurement addresses rail unit needs at consignee destinations, with potential quantity adjustments up to 25% and extended delivery windows per option clause. Bidders must provide OEM authorization certificates and after-sales support details. The contract emphasises installation, commissioning, and training as part of scope, ensuring end-to-end readiness for railway operations.

Technical Specifications & Requirements

• Product category includes toner cartridges and related consumables for printers and multifunction devices.
• Information captures generic data: Class of cartridge, compatible brand/model alignment, and color of ink/toner.
• Documented expectations include minimum yield (pages) for replacement cartridges and OEM model numbers where applicable.
• Key compliance elements: OEM warranty certificates to be submitted at delivery; service network with installation, commissioning, and maintenance capabilities in India; post-delivery service centers location details to be uploaded.
• The scope states: supply, installation, testing and commissioning; inspection by consignee before acceptance; pre-dispatch inspection not applicable unless ATC specifies.
• Bid must include Bid Specific Authorization Certificate with complete signatory details; adherence to warranty and after-sales service obligations is mandatory.

Terms, Conditions & Eligibility

• Option Clause allows quantity variation up to 25% of bid quantity during contract and currency, with delivery time recalculated accordingly.
• Warranty: period as per specifications from final acceptance or after commissioning, with OEM warranty certificates provided at delivery; service network must address breakdowns during warranty.
• Inspection: Post Receipt Inspection by consignee before acceptance; pre-dispatch inspection not applicable unless selected.
• Scope: Bid price must cover supply, installation, testing and commissioning; OEM Authorization must be uploaded with bid, including signatory details and contact information.