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GEM

Indian Coast Guard Bolt Hex Screw Washer Seals & Hose Procurement Chennai 2026

Bid Publish Date

24-Feb-2026, 3:43 pm

Bid End Date

07-Mar-2026, 9:00 am

EMD

₹1,15,242

Location

CHENNAI , TAMIL NADU

Progress

Issue24-Feb-2026, 3:43 pm
AwardPending
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Quantity

483

Category

Bolt Hex Hex Screw

Bid Type

Single Packet Bid

Key Highlights

  • • Up to 25% quantity variation during contract and currency; delivery extension rules defined
  • • Supply-only scope; installation/commissioning not specified
  • • EMD amount: ₹115,242; bid security requirements clearly stated
  • • Penalties for delayed service: 0.5% per week; cap at 10% of contract value; PBG involvement
  • • Shelf life equal to warranty period; latest manufacture and 100% defined life at delivery
  • • Packing to be in original material; packing weight excluded from quantities

Categories 19

VALVE PARTS AND ACCESSORIES INOCULATING DEVICES NEEDLE BEARING BELLOW AXLE BOX SEALS BOLT HEX SEALING RING POLYETHYLENE PIPE BEARINGS BUSHINGS AND GEARS TRANSITION METALS ROLLER BEARING RING BOLTS HARDWARE AND FASTENERS RUBBER BELLOW WORM GEAR AIR PREHEATER BASKET KOPARAPAK

Tender Overview

The Indian Coast Guard invites bids for a broad range of mechanical spares including bolts, hex screws, washers, seal rings, copper sealing rings, union components, needle bearings, vent plugs, sealing rings, ABS certified parts, DN125/DN210 rubber bellows, Geislinger coupling screws, and related hardware. The procurement is specified as a supply of goods only, with an EMD of ₹115,242. The delivery address is THE OFFICER IN CHARGE COAST GUARD STORE DEPOT CHENNAI, ELAYA STREET, VOC NAGAR, TONDIARPET, CHENNAI, TN 600081; delivery terms and risk passing will follow the contract. The scope includes 17 items in the BOQ, though itemwise quantities are not disclosed. The bid allows a 25% quantity option during contract execution and a similar extended option within the contract period, reinforcing supply flexibility. Warranty requires defect rectification within 10 days, with penalties of 0.5% per week and potential PBG forfeiture, escalating to alternative sourcing after cumulative penalties exceed 10% of contract value. Shelf life must meet warranty period, and packing must preserve net item weight only. The bidder must prepare for a rigorous, supply-only engagement with defined warranty and penalty regimes.

Technical Specifications & Requirements

  • Scope of Supply: Only supply of goods; installation not explicitly mentioned.
  • Items: 17 line items in BOQ with unspecified quantities.
  • EMD: ₹115,242; required as bid security.
  • Delivery Address: as above in Chennai.
  • Warranty & Penalty: Defect rectification within 10 days; 0.5% of unit price per week late remedy; cumulative penalties capped at 10% of total contract value; penalties may be recovered from PBG or via alternative sourcing.
  • Shelf Life: Must reflect warranty period; latest manufacture with 100% defined life at delivery.
  • Packing: Original packing; packing material not counted in quantity; packing not returned.
  • Other: All cost components included in Bid price; option on quantity increases remains at purchaser discretion.

Terms, Conditions & Eligibility

  • EMD / Bid Security: ₹115,242 required.
  • Delivery Terms: Delivery at COAST GUARD STORE DEPOT CHENNAI; extension options as per 25% quantity clause.
  • Scope: Goods supply only; installation/commissioning not explicitly included.
  • Warranty: 10-day rectification window; penalties of 0.5% per week; maximum 10% total contract value; possible PBG forfeiture.
  • Shelf Life: Supplier must declare shelf life >= warranty period; latest manufacture.
  • Packing: Original packing; weight of packing excluded from net quantity.
  • Compliance: Bidders must adhere to option clause and delivery-time calculations as defined.

Key Specifications

  • Product names: bolts, hex screws, washers, seal rings, copper sealing rings, unions, needle bearings, vent plugs, sealing rings, ABS certified parts, DN125/DN210 rubber bellows

  • Quantities: 17 BOQ items (quantities not disclosed in data)

  • EMD: ₹115,242

  • Standards/certifications: ABS certified notes; no IS/ISO codes specified in data

  • Delivery: Chennai store depot as per address; risk transfer per contract

Terms & Conditions

  • EMD of ₹115,242 required; bid security demonstrated with appropriate documents

  • Quantity variation up to 25% during contract; delivery extension rules apply

  • Warranty: 10 days for defect rectification; penalties 0.5% weekly; max 10% contract value

Important Clauses

Payment Terms

Not specified in data; ensure bid includes supply cost; payment terms to be defined in contract

Delivery Schedule

Delivery address specified; option clause allows quantity/rate-based extensions subject to minimum 30 days increments

Penalties/Liquidated Damages

0.5% per week late rectification; cumulative cap 10% of total contract value; possible PBG forfeiture

Bidder Eligibility

  • Evidence of tax registration (GST) and PAN

  • Experience in supplying mechanical spares and hardware components

  • Financial stability to support bid and post-award supply

Documents 4

GeM-Bidding-8832411.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bolt Hex Hex Screw Bolt Hex Hex Screw 48 nos [email protected] 180
2 Washer Washer 48 nos [email protected] 180
3 Seal Ring Copper Sealing Ring Seal Ring Copper Sealing Ring 6 nos [email protected] 180
4 Union Union 3 nos [email protected] 180
5 Needle Bearing Needle Bearing 3 nos [email protected] 180
6 Vent Plug Vent Plug 12 nos [email protected] 180
7 Sealing Ring Washer A COP Sealing Ring Washer A COP 30 nos [email protected] 180
8 Hose Hose 3 nos [email protected] 180
9 Rubber Bellow DN 125 Bellows Rubber ABS Certd 125 DN 210 BOL Rubber Bellow DN 125 Bellows Rubber ABS Certd 125 DN 210 BOL 6 nos [email protected] 180
10 Washer Washer 72 nos [email protected] 180
11 Washer Washer 72 nos [email protected] 180
12 Washer Washer 72 nos [email protected] 180
13 Spring Retainer Disc Spring Retainer Disc 48 nos [email protected] 180
14 Bolts Geislinger Coupling Screw Bolts Geislinger Coupling Screw 48 nos [email protected] 180
15 Hose Hose 6 nos [email protected] 180
16 Union Union 3 nos [email protected] 180
17 Hose Hose 3 nos [email protected] 180

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of mechanical spares

4

Financial statements / turnover evidence

5

EMD submission proof

6

Technical bid documents confirming scope and compliance

7

OEM authorizations (if applicable) and product certifications

8

Any manufacturer/dealer licenses relevant to hardware components

Frequently Asked Questions

What documents are required for the Chennai mechanical spare parts tender?

Bidders must submit GST registration, PAN card, experience certificates, financial statements, proof of EMD ₹115,242, technical bid, OEM authorizations, and any product certifications. Ensure packing and compliance declarations align with the 10-day defect rectification SLA and 0.5% weekly penalty terms.

How is the EMD amount ₹115,242 to be paid for this bid?

The tender requires an EMD of ₹115,242 as bid security. Payment mode and submission method will be specified in the tender terms; ensure the EMD is valid through bid submission and any extension periods as per contract option clause.

What is the delivery location for the supplied mechanical spares in this bid?

Delivery must be completed at THE OFFICER IN CHARGE COAST GUARD STORE DEPOT CHENNAI, ELAYA STREET, VOC NAGAR, TONDIARPET, CHENNAI, TN 600081, with risk transfer governed by the contract and option-quantity clauses.

What warranty penalties apply for delayed service on defense spares tender?

Defect rectification must occur within 10 days; delays incur 0.5% of unit price per week, cumulatively capped at 10% of contract value; after which alternative sourcing may be arranged at seller cost, with PBG forfeiture rights.

Are installation or commissioning services included in this Coast Guard procurement?

The scope is explicitly supply of goods only; installation/commissioning are not mentioned as included in this tender and would require separate terms if awarded.

What is the scope of quantity variation allowed in this defence tender?

The purchaser may increase or decrease quantity by up to 25% at the time of contract placement and during the currency at contracted rates; the extended delivery time scales with the ratio of increased to original quantity.

What packing and shelf-life requirements accompany the delivered spares?

Items must be in original packing; packing weight not included in quantity. Shelf life must match the warranty period and reflect latest manufacture with 100% defined life at delivery.

What is the delivery timeline and extension rule for this Chennai bid?

Delivery begins from the last date of the original delivery order; extension for increased quantity uses formula (increased quantity/original quantity) × original delivery period, minimum 30 days; extensions may apply up to the original delivery period.